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Application and Authorization to Mail. Nonprofit Standard Mail. Nonprofit Standard Mail Application and Authorization to Mail. Agenda Background Who’s eligible, who’s not How to apply for Nonprofit Standard Mail prices Requirements to mail Resources Questions.

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slide2

Nonprofit Standard Mail Application and Authorization to Mail

Agenda

  • Background
  • Who’s eligible, who’s not
  • How to apply for Nonprofit Standard Mail prices
  • Requirements to mail
  • Resources
  • Questions
slide3

Nonprofit Standard Mail Application and Authorization to Mail

Background

  • Nonprofit Standard Mail prices
  • 1951 authorized by Congress
  • Designated the categories of organizations eligible to be authorized to mail at those prices
slide4

Nonprofit Standard Mail Application and Authorization to Mail

Background

  • In 1978 Congress authorized Nonprofit Standard Mail prices for Qualified Political Committees (QPCs)
  • In 1993, Voting Registration Officials were added to the list of those eligible to be authorized to mail at the Nonprofit Standard Mail prices as part of the National Voter Registration Act
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Nonprofit Standard Mail Application and Authorization to Mail

DBA or AKA Applications

  • Eligible organizations may apply for authorization to mail at the Nonprofit Standard Mail prices using a Doing Business As (DBA) or Also Known As (AKA) under specified conditions
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Nonprofit Standard Mail Application and Authorization to Mail

General Standards

  • Qualified Mailings
    • The mailing is comprised of Standard Mail matter only, e.g., printed matter weighing less than 16 ounces
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Nonprofit Standard Mail Application and Authorization to Mail

General Standards

  • Qualified Mailings
    • The mailing meets the standards for presorted Standard Mail – i.e., it contains at least 200 pieces or 50 pounds of addressed mail presorted according to USPS standards in the Domestic Mail Manual
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Nonprofit Standard Mail Application and Authorization to Mail

  • Agricultural
  • Veterans
  • Educational
  • Qualified Political Committees
  • Voter Registration Officials

Who is eligible

  • Fraternal
  • Labor
  • Philanthropic (charitable)
  • Religious
  • Scientific
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Nonprofit Standard Mail Application and Authorization to Mail

Who is not eligible

  • Automobile Clubs
  • Business Leagues
  • Chambers of Commerce
  • Citizens’ and Civic Improvement Associations
  • Individuals
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Nonprofit Standard Mail Application and Authorization to Mail

Who is not eligible

  • Mutual Insurance Associations
  • Political Organizations (other than Qualified Political Committees)
  • Service Clubs (Kiwanis, Lions, Optimist, Rotary)
  • Social and Hobby Clubs
  • Trade Associations
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Nonprofit Standard Mail Application and Authorization to Mail

How and Where to Apply

  • PS Form 3624 Application to Mail at Nonprofit Standard Mail Prices
  • Post Office where you intend to mail
  • Submit supporting documentation
    • Evidence of the organization’s primary purpose
    • Nonprofit status
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Nonprofit Standard Mail Application and Authorization to Mail

Form PS 3624

  • Evidence to Submit with form
  • Primary Purpose
    • Materials showing how the organization operates – such as:
      • Bulletins/Newsletters
      • Membership application
      • Minutes of meetings
      • Budget
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Nonprofit Standard Mail Application and Authorization to Mail

Form PS 3624

  • Evidence to Submit with form
  • Nonprofit Status
    • Copy of letter of exemption from payment of federal income tax issued by Internal Revenue Service
    • Financial statement prepared by an independent party such as a CPA
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Nonprofit Standard Mail Application and Authorization to Mail

Form PS 3624

  • Local office/BMEU reviews and sends application to Pricing and Classification Service Center (PCSC) in New York, NY
    • Process takes about 2 weeks
    • If the application is approved, the difference in postage between the regular Standard Mail prices and nonprofit prices is refunded.
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Nonprofit Standard Mail Application and Authorization to Mail

Denied Applications

  • Appeal Process
    • Pricing & Classification Service Center
      • Written decision with reason for denial
    • Applicant
      • Written appeal through Postmaster within 15 days of receipt of the decision
    • Manager, Product Classification
      • Final agency decision on the appeal
nonprofit standard mail application and authorization to mail
Nonprofit Standard Mail Application and Authorization to Mail
  • Once an organization is authorized, it may mail at Nonprofit Standard Mail prices at any Post Office location that accepts presorted mailings
  • The Postal Service will issue a national Nonprofit Standard Mail authorization number to each organization authorized to mail at the Nonprofit Standard Mail prices
  • Authorized organizations must display this number in the appropriate space on each postage statement that accompanies a mailing at Nonprofit Standard Mail Prices
nonprofit standard mail application and authorization to mail1
Nonprofit Standard Mail Application and Authorization to Mail
  • Any organization wishing to mail at a non-PostalOne! Post Office location must file Form 3623, Request for Confirmation of Authorization (or Pending Authorization) with the postmaster prior to any mailings
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Nonprofit Standard Mail Application and Authorization to Mail

Mailing Frequency

  • Revocation for Non-use
    • The organization must make at least one mailing at the Nonprofit Standard Mail prices during a 2-year period to avoid revocation for non-use
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Nonprofit Standard Mail Application and Authorization to Mail

Resources

  • Pricing and Classification Service Center
  • Customer Support Rulings (CSRs)
  • Publication 417
  • DMM online via Postal Explorer at http://pe.usps.gov
  • DMM 703
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