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County of Los Angeles Department of Human Resources June 4, 2009

County of Los Angeles Department of Human Resources June 4, 2009. Long Term Leave Management Program. Topics. Long Term Leave Management Program Overview Long Term Leave Absence Report & Departmental Management Summary Report

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County of Los Angeles Department of Human Resources June 4, 2009

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  1. County of Los Angeles Department of Human Resources June 4, 2009 Long Term Leave Management Program

  2. Topics • Long Term Leave Management Program Overview • Long Term Leave Absence Report & Departmental Management Summary Report • Interdepartmental Placement of Employees Returning to Work Following Approved Leave – PPG 621

  3. Long Term Leave Management Program Partnership The Chief Executive Office/Risk Management Branch and the Department of Human Resources are responsible for the development and implementation of the Long Term Leave Program. Intent of the Program • Improve the management of employees on long term leave • Reduce the number of employees on long term leave

  4. Components of the Program • Provide updated information and guidelines to facilitate departments’ follow-up with employees on long-term leave • Provide additional training for departmental Return-to-Work Coordinators on long term leave and return to work procedures • Work with departments to facilitate employee’s return to safe and productive work compatible with work restrictions and essential functions • Assist with job placement in another department if reasonable accommodation is not possible with the current department. • Work with departments to facilitate retirement, medical release, or termination of employment when appropriate

  5. Monthly LTL Absence Report • Goals • To monitor RTW progress and activities • To provide monthly progress report to the Board of Supervisors and the Chief Executive Office • To provide county departments a working tool to develop strategies and action plans Definition of Long Term Leave • 6 Months/180 Days or more of continuous leave

  6. LTL Absence Report(Example)

  7. Codes Conversion Table

  8. Codes Conversion Table

  9. Medical Certificate Responses to the following conditions should be: “Yes” • P & S – Permanent & Stationary • C & R – Compromise & Release • Pending AME • Filed for Disability Retirement • Medical Release • Placement in Permanent or Transitional Assignment

  10. Comment Section Keep in mind the following when providing comments for an employee that has not returned to work: • Where is the case in the Return-to-Work process; when did you last take action? • what is preventing the Return-to-Work process from moving forward?

  11. Examples of Status Comments • EE TTD to date • AME/QME scheduled for date • EE receiving LTD through date • IPM scheduled for date • IPM held date/outcome • Second IPM scheduled for date • WAY (where are you) letter sent date • Medical release approval requested date • Skelly meeting scheduled for date • Intent to discharge/medically separate letter sent date • Discharge letter sent date • Medical release letter sent date • RTW date • Out of service (retired, resigned, discharged, deceased, medical separation) date • RTW on transitional assignment date • Waiting for AME/QME report of date

  12. The Active Cases Section • Active cases are “carryover” cases that were active in previous month and remained active in the reporting month. Active cases that are 6 months or 180 days or more NOTES: Light Duty Assignments and Transitional Assignments, should be closely monitored and reported as “Work Hardening Assignment.” Keep in Active Cases unless they are over 30 days. The New Cases Section • Cases that reach the 6 months criteria in the reporting month • Cases that were not listed in prior reports

  13. The Processed/Cleared Cases Section • Cases that met the 6 months/180 days criteria. • Employees who have returned to work, retired, released, resigned, discharged, out of service prior to and during the reported month. • The reasons for all Processed/Clear cases must be stated in the Comment section of the report NOTE: Do not list Light Duty Assignments and Transitional Assignments as Processed/Cleared Cases. Report them as “Work Hardening” under Active Cases until they are over 30 days. Report them as Processed/Cleared Cases after employee has been at work for 30 days.

  14. Illustration

  15. Departmental Summary Report LONG-TERM LEAVE ABSENCE REPORT SUMMARY ______________, 2008 Reporting Month Department Name: ___________________ Report Completion Date: ______________ Department Number: _________________ The attached Long-Term Leave Absence Report, for the month of __________________, 2008, has been verified and is an accurate report of employees in this department who have been on long-term leave for over 180 days. Prepared by: ___________________________________ ___________________________________ Print Name Title ___________________________________ ___________________________________ Preparer Signature Date Approved by:

  16. Interdepartmental Placement of Employees • Policy, Procedures and Guidelines - PPG 621 (Handout) • Interdepartmental Placement of Employees Returning to Work Following Approved Leave • Question and Answers on PPG 621

  17. Who to Call? • RTW Assistance • Worker Compensation • Jackie Sloniker, CEO 213-738-2116 • Humphrey Ahaiwe, CEO 213-738-2224 • Cathy Stein-Ramos, CEO 213-738-2228 • Long-Term Disability • Tammy Usher, CEO 213-738-2143 • LTL Absence Report Assistance • Teresa Tsang, DHR 213-639-6097 • Hoa Phan, DHR 213-738-2200 • LTL Absence Report Comments Assistance • Cheryl Turkal, CEO 213-738-2144 • Interdepartmental Placement Assistance • Eliza Carrillo, DHR 213-738-2246

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