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Central Michigan University. Chemistry Department Online Electronic Ordering.

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Central michigan university

Central Michigan University

Chemistry Department

Online Electronic Ordering

For years the Chemistry Dept. here at CMU was required the fill out Purchase Requisitions which were then sent to the Purchasing Dept. to be ordered. This process usually lead to a delay of weeks before materials were finally received.

Now, with our new electronic ordering this process has been reduced to a next day service.

Any faculty in the Chemistry Dept. can easily order from their office computer and usually expect to see their materials the next day.

Orders can be tracked from their creation to the order date and finally to the date received. The search capabilities are truly astounding.

The first step is to access the Chemistry Stockroom Web Page.

The URL is


There is also a link found on the Chemistry Dept. web site.

Click on the fill out Purchase Requisitions which were then sent to the Purchasing Dept. to be ordered. This process usually lead to a delay of weeks before materials were finally received. “Purchase Requisition” link in the table under the picture.

Type in your name and password, click log in, and you will have access to the purchase requisition database file.

This electronic form mirrors the original purchase requisition form but now we have gained significant new capabilities.

The picture of the house means the home page where links to all of the stockrooms databases can be found.

Now, we will view the functions of the seven small icons under the URL at the top of the page.

  • After clicking any faculty member to create a “new record” we are presented with a blank form wherein we can add data to any field to create a new order and submit it.

  • As an example let us type Dr. Chai side. Also, all fields are blank. We now will be able to search any of these fields.’s name in the “Requested by” field at the bottom of the form and click the “Perform Find” button

  • Now we see the addition of 3 more fields at the right side of the form that show date the material was received and the amount. In addition, the program will automatically calculate the number back ordered. This BO field allows an easy search function to determine what has not been received yet.

  • The next icon allows records to be sorted. can be modified. Just type in the information and click the submit button. In this way, both the stockroom and the faculty work together to maintain accurate records.

  • Under the small icons “layout” can switch the layout from “Order” to “Receipt” and we can also switch to an “Account Numbers” layout. Here we have an additional field to indicate which account to charge the materials to. This is primarily for teaching classes. By clicking here you will see a list of numbers.

  • Now let us see how this new system can benefit all of us. First when a new record is created by a faculty the stockroom can view the order and determine if the material might already be in stock or if the chemical might require filing out an SOP because of its toxicity.

  • Here is an order that Dr. Howell placed and I had two of the chemicals in stock so I removed them from the order.

  • After the stockroom has checked the order the date checked is added at the bottom of the form. Now, Llara will also get the Chairpersons authorization and then the order will be processed. The date is then added to the Date ordered by Llara field. If there is no need for the stockroom to check an order go ahead and type the date in the checked by stockroom field. Examples include: instrumentation, specialized reagents (dendrimers) and sole source products.