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9:00 – 9:15 Welcome and Opening Comments – Sarah Smith

9:00 – 9:15 Welcome and Opening Comments – Sarah Smith 9:15 – 9:45 How Did We Get Here? - Julie Cole (ECU) 9:45 - 10:15 What Do We Need to Know – Betty Ann Morgan (UNC) 10:15 – 10:30 Break 10:30 – 11:00 Career Ladders – Cara Gohn and Suhail Guzman (ECU)

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9:00 – 9:15 Welcome and Opening Comments – Sarah Smith

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  1. SPARC

  2. 9:00 – 9:15 Welcome and Opening Comments – Sarah Smith • 9:15 – 9:45 How Did We Get Here? - Julie Cole (ECU) • 9:45 - 10:15 What Do We Need to Know – Betty Ann Morgan (UNC) • 10:15 – 10:30 Break • 10:30 – 11:00 Career Ladders – Cara Gohn and Suhail Guzman (ECU) • 11:00 – 11:30 What Technology Can Do - Valerie Crickard (UNCC) and Panda Powell (UNCW) • 11:30 – 12:00 The Multiplier Effect: New Professional Options (Panel Discussion) • Tim Linker (NC A&T), Karen Fletcher (ASU), Jennifer McGinnis (UNC), Twyla Wingrove (ASU) • 12:00 – 1:00 Lunch • 1:00 – 2:00 UG Scavenger Hunt – Denise Wynn (NCSU) • 2:00 – 2:15 NC-SRA Membership – Pamela Montgomery (Duke) & Sandy Patt (NCSRA) • 2:15 – 2:30 Break • 2:30 – 3:30 Breakout Sessions • 3:30 – 4:00 WrapUp and Adjournment: Meeting Re-cap and SPARC Spring 2019 sparc

  3. ComplexProfession Many Opportunities sparc

  4. You Are Here: Finding Yourself in the Research Administration Profession What Will Research Administration Look Like in Five Years Need for a cadre of well prepared, highly trained professionals who are partners with the research community Increased decentralization/specialization to provide high touch, “at the elbow” assistance to PIs Advances in technology to improve proposal submission, oversight and financial management, requiring new skills , Shifts in sources of support and increasingly diversified portfolios, requiring higher level thinking and management And, How to Prepare SPARC

  5. Title You Are Here: Finding Yourself in the Research Administration Profession How Did We Get Here? Julie Cole (ECU)

  6. Phases of a Profession: • Immediately following WWII – • Science – The Endless Frontier • The Cold War • Limited guidance on formatting • Limited administrative requirements • Emphasis on finding funding and navigating the federal bureaucracy sparc

  7. The first research administrators…. • Viewed as administrative support to… • Find funding • Prepare budgets • Ensure approvals • Submit/Mail • Usually associated with the graduate school • or academic affairs as administrative support • Focus on research and graduate education (dual role of students) sparc

  8. Phases of a Profession: • The Flood of Federal Funding • Driven by the Space Race and the significant increase in research and discovery… Impact • Movement to more centralized offices, but with continuing emphasis on funding identification, proposal development, and production • Fiscal accountability usually rested with the university’s financial systems • OMB A-21 revised significantly in later editions • Gradual development of fiscal management and oversight emerges • “The person who administers research is at the interface between the university and society. And interfaces mean friction, constant change, wear and tear.” sparc

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  10. Phases of a Profession: • The Proliferation of Regulation • Specialization in Research Administration • Decentralization/Department Administration • The Audit Environment/OIG • Recognition that there are special skills and knowledge requirements needed to meet expanding list of new regulations • Recognition of partnership between the PI/Institution/Research Administrator • https://www.cogr.edu/sites/default/files/RegChangesSince1991_102417.pdf sparc

  11. Phases of a Profession: • Today and Tomorrow • True Profession – Degree programs, Body of Knowledge, Certifications, Professional Organizations, Peer Reviewed publications • Broad diversity of specializations and venues/organization structures • Global presence sparc

  12. 2015 Profile of a Research • Administrator • Jennifer Shambrook, Ph.D., • Vernet Lasrado, Ph.D. Thomas J. Roberts, Ed.D. and Thomas O’Neal, Ph.D. https://www.srainternational.org/sites/default/files/documents/Shambrook,%20Jennifer.pdf sparc

  13. https://www.cogr.edu/sites/default/files/A_Continuing_Evolution_-_Responding_to_Federal_Requirements.pdfhttps://www.cogr.edu/sites/default/files/A_Continuing_Evolution_-_Responding_to_Federal_Requirements.pdf https://idogrants.org/2018/08/16/history-of-research-administration/ https://www.acu.ac.uk/membership/member-communities/research-knowledge-information/articles/raaap-survey (International) sparc

  14. https://idogrants.org/2018/08/16/history-of-research-administration/https://idogrants.org/2018/08/16/history-of-research-administration/ https://www.acu.ac.uk/membership/member-communities/research-knowledge-information/articles/raaap-survey (International) http://www.ncura.edu/Portals/0/Docs/RMR/2018/v23_n_1_Kerridge_Scott.pdf sparc

  15. Questions? SPARC

  16. Career Ladders Suhail Guzman (ECU) Cara Gohn (ECU) sparc

  17. Career Ladders for Research Administration – ECU Revises its Internal Processes • History: Two central, separate offices (pre-award and post award) • Partial implementation of a decentralized “Hub” model • Identification of best way to assign duties • Need to provide clear path to promotion and recognition of research administration “professional” • Working within the HR system to make this happen • Current/Changes: Merger of two offices into ORA – Office of Research Administration • Title changes for both to recognize professional status • Creation of “Complexity Analysis” tailored to ECU (based on Duke model) • Career Progression model developed/implemented sparc

  18. Pre-Award Complexity: • Calculation: Department specific score determined by the complexity of the proposals submitted during a given time frame • Frequency: Calculated on a quarterly or bi-annual basis with historical data to determine any shifts in complexity • Assignments: A more complex set of departments assigned to a more Senior Sponsored Program Officer. • Senior Sponsored Program Officers may also be assigned LOW complex departments • Junior Sponsored Program Officers may also be assigned HIGH complex departments • Considerations: Proposal volume sparc

  19. Pre-Award Portfolio Complexity Indices (PCI): SPARC

  20. Pre-Award Portfolio Complexity Indices (PCI): SPARC

  21. Pre-Award Portfolio Complexity Indices (PCI): • Health and Human Performance – Health Education and Promotion FY2018 Example • Submitted by 1 Sponsored Program Officer • 32 Proposals Submitted • 21 Different Sponsors • 13 Different Lead Principal Investigators • 8 Proposals to NIH; no other Federal submissions • 4 Proposals to NC DHHS, 1 Proposal to NC DPI • All remaining Proposals to Non-Profit, IHE, and Local Government agencies • 17 of the 32 have been funded SPARC

  22. Grant and Contract Services Complexity: • Assignment of awards: Assign by disciplines • Senior level manages awards with highest complexity • Junior level manages awards with lowest complexity • Complexity score analysis: After project has been awarded by Pre-Award Services and is routed to Grant & Contract Services for Banner set-up. SPARC

  23. Grant & Contract Services Reporting Structure: West Campus = Health Sciences Units East Campus = Academic Affairs, All Other Units SPARC

  24. Grant & Contract Services Portfolio Complexity Indices (PCI): sparc

  25. Grant & Contract Services East Team Portfolio Complexity: sparc

  26. Grant & Contract East Team Portfolio Variability: sparc

  27. Grant & Contract Services PCI and Variability of HHP – Health Education and Promotion: • Of the 17 funded proposals: • Project Complexity score ranges from 9 – 17 sparc

  28. Grant & Contract Services PCI and Variability of HHP – Health Education and Promotion: • Of the 17 funded proposals: • Managed by 3 Grant & Contract Administrators/Managers • 15 Different Sponsors • 11 Different PI’s sparc

  29. Working with HR to Build Career Ladders: Changed to EHRA Pre-Award Positions with new Working Titles – Sponsored Program Officer, Senior Sponsor Program Officer Changed Grant & Contract Working Titles – Grant and Contract Administrator, Grant and Contract Manager Senior level officers and managers are generally assigned more complex portfolios Junior level officers and administrators given opportunities to manage more complex submissions and projects over time. Defined progression of responsibilities and duties. sparc

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  31. Questions? SPARC

  32. What Technology Can Do For You • Val Crickard (UNCC) • Panda Powell (UNCW) sparc

  33. In a Nutshell: Save your institution time and money! Faculty Administrative Staff Research Administration Staff SPARC

  34. Software used for Research Administration • InfoReady Review • UNCW and Appalachian State • RAMSeS • AIR • IRBUS • BLUE • IACUC (??) • InfoEd Global • InfoEd SPIN • Community of Science • GEARS SPARC

  35. Software used for Research Administration • InfoEd SPIN • Community of Science • GEARS • Grant Electronic Application Request System • Image Now SPARC

  36. Discussion? SPARC

  37. The Multiplier Effect: New Professional Options SPARC

  38. Uniform Guidance Scavenger Hunt sparc

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