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Translating Policy into Action: Tools for Policy Design & Implementation. Today: 5 July. Adapting Environmental Scanning Engaging Stakeholders Identifying relevant Trends & Emerging problems. Today’s Roadmap. Where we are:

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Today 5 july
Today: 5 July Implementation

Adapting Environmental Scanning

Engaging Stakeholders

Identifying relevant

Trends &

Emerging problems

Today s roadmap
Today’s Roadmap Implementation

  • Where we are:

    • Process of identifying objectives & targets suggests feasibility of proposed policy(ies) and guides implementation

  • Where we want to go next

    • Involve stakeholders to review and assess proposals by

      • Identifying threats and opportunities

      • Identifying barriers and facilitators

  • Strategy – Environmental Scanning

    • A structured review assessing if and how the policy will thrive in the environment

Involving stakeholders
Involving Stakeholders Implementation

  • Each policy is placed in an environment with its own characteristics and dynamics

  • Stakeholders can

    • Identify key external characteristics and trends that will affect implementation and success

    • Suggest improvements to proposed policy, e.g.

      • Modifying the proposed policy

      • Proposing strategic alliances

  • Stakeholder buy-in may be crucial to adoption & implementation

Exercise involving stakeholders
Exercise: Involving Stakeholders Implementation

  • Consider proposed policy(ies) from 4 July

    • Describe – type organization and role –of stakeholders you would seek feedback from

    • Indicate reason for including each stakeholder

    • What reasons you would give them for seeking their involvement

  • Suggest

    • How you would involve them, e.g., individual meetings, forums, focus groups, etc.

    • What questions you would ask

Debriefing 1 who to involve
Debriefing (1): Who to involve Implementation

  • Complete matrix identifying who to involve & why they should be involved

Debriefing 2 who to involve
Debriefing (2): Who to involve Implementation

  • Groups refer to matrix to complete one of the following (assigned) tasks

    • Identify stakeholders who should be involved in all types of proposed policies

    • Identify stakeholders who should be involved in specific areas of policies

    • Identify reasons for selecting stakeholders

Debriefing 3 how to involve stakeholders
Debriefing (3): ImplementationHow to involve stakeholders

  • Identify reasons given to stakeholders to elicit their involvement

  • List suggested strategies for getting stakeholders’ feedback

  • Based on your experience what have you observed about

    • Implementing each strategy

    • When it works well

    • When it may not work well

    • Other lessons learned

Debriefing 4 questions to ask
Debriefing (4): Questions to Ask Implementation

  • Are there generic questions?

  • Are there wordings that you would recommend?

Value of environmental scanning
Value of Environmental Scanning Implementation

  • Vouker article was written 20 years ago

    • Based on your experience how relevant is the article today?

    • What steps have you/your agency taken to gather environmental information? How effective have they been?

What an environmental scan is
What an environmental scan is Implementation

  • A systematic exploration of the external environment to

    • Identify opportunities, challenges, and future developments

    • Decide what features are relevant to proposed policy

      • What will change most in the future

      • What is most important to the policy objectives (outcomes)

      • Can potential problems/challenges be resolved

  • Helps avoid organizational myopia

Adapting environment scanning
Adapting Environment Scanning Implementation

  • Irregular scanning: conducted on an ad hoc basis to aid making planning decisions

  • Stakeholders serve as an information source. Their value depends on diverse perspectives

  • Scan should identify trends and emerging issues in politics, economy, social, technology, legal, environment (Conway, p. 13)

  • Note: Commonly scans include research as a methodology

Relevant components
Relevant Components Implementation

  • Components politics, economy, social, technology, legal, environment (Conway, p. 13)

  • What is impacted by identified trends in the specific components

    • The target population?

    • Input resources?

    • Planned activities or processes?

  • Direction of impact

    • Positive

    • Negative

  • Ability to influence impact (can/cannot)

Example organizing scan information
Example: ImplementationOrganizing scan information

  • Youker Figure 6 & 7

    • Shows applicable trends

    • Organizes them by category & ability to control

    • Rates key actors & important factors

  • Identifies trends

    • Most important to achieving the policy objective

    • How they will impact the proposed policy

    • The ability to influence them

  • Categorize trends as opportunities/threats

Exercise identifying relevant trends emergent problems
Exercise: Identifying relevant trends & emergent problems Implementation

  • Each group will review and assess a strategic plan. Summarize its methodology

    • What stakeholders were involved and how they were involved?

    • What trends/threats/opportunities were identified?

    • Do they seem adequate and appropriate? (May consult Crowley’s list p. 13)

  • Lessons learned

    • What features of the plan would you retain or adapt?

    • What features would you change?

    • Anything you would add?

  • Note: we are not critiquing the plans but using them to do a better job of deciding what trends to track, what stakeholders to involve, and how to involve them

Debriefing the scanning exercise
Debriefing the scanning exercise Implementation

  • Each group summarizes its plan and its assessment

  • Based on the plans, the group assessment, and individual experiences

    • How would you prioritize or modify Crowley’s list page 13

  • What lessons did you learn?

  • Stakeholders environmental scans
    Stakeholders & Environmental Scans Implementation

    • Reassess our conclusions of who should be involved, how they should be involved, and what they should be asked

    • Observations about what information we want from stakeholders and how to get it

    • Develop “Guidelines for Involving Stakeholders to Assess the External Environment”

    • Create and put aside a list “Other Reasons for Engaging Stakeholders”

    Next steps
    Next steps Implementation

    • Where we are

      • Initial (yesterday’s) objective and targets

      • Assessed receptivity of external environment

    • Need to

      • Consider how writing objectives with targets and assessing environment improve policy implementation

      • Identify organization’s capacity (strengths & weaknesses)

      • Partners: why to partner & with whom to partner

      • Assessing the capacity of implementers