“Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service”

1. KDEM TEPW OVERVIEW “Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service”

2. Lesson 1 Enabling Objectives After completing this lesson, you should be able to: 2.1.1 Define capabilities-based planning 2.1.2 Describe a capabilities assessment 2.1.3 Explain how to identify exercise program priorities 2.1.4 Conduct a jurisdictional analysis 2.1.5 Explain how to implement an exercise program strategy

3. Capabilities-Based Planning “Capabilities-based planning is defined as planning, under uncertainty, to build capabilities suitable for a wide range of threats and hazards while working within an economic framework that necessitates prioritization and choice.” Target Capabilities List (TCL) Version 2.0 August 2005

4. Capabilities-Based Planning Structure Capabilities Assessment Priorities Homeland Security Strategy Multi-Year Training and Exercise Plan Improvement Plans

5. Capabilities Assessment • Baseline assessment against known threats, capabilities, and vulnerabilities • Emphasizes training and exercising of specific capabilities to address gaps, excesses, or deficiencies in preparedness capabilities

6. Example of Americana’s Capabilities Assessment • Capabilities • Chemical, biological, radiological, nuclear, and high-yield explosives (CBRNE) detection • Emergency Operations Center (EOC) management • Needs • Private and public sector response coordination • Common operating terminology • Threats/Hazards • Nuclear and chemical plants • Hurricanes • Previous Training and Exercise Experience • Top Officials (TOPOFF) Exercise Series • National Incident Management System (NIMS) Independent Study (IS)-700 Course

7. Identifying Priorities • Priorities are developed using information from your: • Capabilities Assessment • Improvement Plans (IPs) from previous exercises • Used to guide and write the Multi-Year Training and Exercise Plan

8. Improvement Plans • IPs help define and develop your priorities • Items designated as needing improvement should be included as priorities An analysis of Americana’s IPs revealed an emphasis on strengthening CBRNE capabilities, regional collaboration issues, and NIMS compliance.

9. Americana’s Priorities • Priority 1 – Strengthen CBRNE Detection, Response, and Decontamination Capabilities • Priority 2 – Expand Regional Collaboration • Priority 3 – Implement NIMS and the NRF Priorities are used to guide formulation of training and exercise schedule and should link back to State and National Priorities.

10. Implementing an Exercise Program • Components of your preparedness strategy include: • Exercises: seminar, workshop, tabletop, game, drill, functional, and full-scale • Policies, plans, and procedures • Training • Equipment • Personnel

11. Discussion Based Operations Based Building-Block Approach

12. Seminar Workshop TTX TTX Workshop FSE Drill FSE FE Example of Cycle, Mix, and Range of Exercises Example 2 Example 1 Example 3

13. Americana’s Homeland Security Strategy • Based on priorities identified, Americana will improve capabilities to respond to a CBRNE incident by: • Conducting relevant training • Employing a cycle, mix, and range of exercises

14. Training and Exercise Plan Workshop • Purpose • Translate priorities into specific objectives and exercises • Coordinate exercise activities • Track IP actions against current capabilities, training, and exercises • Identify and coordinate possible funding sources

15. Conducting the T&EPW Who? When? Why?

16. The T&EPW Is Designed to: • Assess capabilities and preparedness levels of participating agencies. • Identify a cycle of exercises that increase in complexity to improve capabilities. • Prepare a Multi-Year Training and Exercise Plan and Schedule.

17. Multi-Year Training and Exercise Plan • Outlines: • Program priorities • Target capabilities • Training courses or focus • Exercises • Contains the Multi-Year Training and Exercise Schedule

18. Multi-Year Training and Exercise Schedule • Graphically illustrates the training and exercise schedules in the Multi-Year Training and Exercise Plan. • Should reflect a building-block progression of capabilities. • Emphasis placed on coordination between all jurisdictions.

19. Multi-Year Training and Exercise Schedule • Uses a combination of exercises to accomplish program goals and objectives. • Uses a building-block approach that exposes participants to increasingly complex exercises. • Training is tied to exercises so that training objectives are achieved or validated.

20. Americana Capabilities-Based Planning • Priority: To strengthen CBRNE detection, response, and decontamination capabilities. • Capability: CBRNE detection and WMD/HazMat response and decontamination. • Implementation: Awareness-level training, tabletop exercise (TTX), and full-scale exercise (FSE).

21. Americana Multi-Year Training and Exercise Schedule

22. National Exercise Schedule • Link to National Exercise Schedule (NEXS): https://hseep.dhs.gov • Facilitates cooperation and collaboration among Federal, State, local, and tribal agencies conducting exercises • Tool used to track the scheduling of all exercises • Comprehensive calendar for all Federal, State, local, and tribal exercises

23. Exercises….. Types……. Discussion-Based Exercises:are normally used as a starting point in the building-block approach of escalating exercise complexity. Discussion-based exercises include seminars, workshops, tabletop exercises (TTXs), and games. These types of exercises typically highlight existing plans, policies, interagency/inter-jurisdictional agreements, and procedures. Operations-Based Exercises : exercises represent the next level of the exercise cycle. They are used to validate the plans, policies, agreements, and procedures solidified in discussion-based exercises. Operations-based exercises include drills, functional exercises (FEs), and full-scale exercises (FSEs). “Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service” FOR OFFICAL USE ONLY

24. Exercises….. Discussion Based: Seminars:informal discussions, unconstrained by real-time portrayal of events and led by a presenter. They are generally employed to orient participants to, or provide an overview of, authorities, strategies, plans, policies, procedures, protocols, response resources, and/or concepts and ideas Workshops:differ from seminars in two important respects: participant interaction is increased, and the focus is on achieving or building a product (such as a draft plan or policy). “Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service” FOR OFFICAL USE ONLY

25. Exercises….. Discussion Based continued: Tabletop Exercises: TTXs involve key personnel discussing hypothetical scenarios in an informal setting. This type of exercise can be used to assess plans, policies, and procedures or to assess the systems needed to guide the prevention of, response to, and recovery from a defined incident. Games:A game is a simulation of operations that often involves two or more teams and uses rules, data, and procedures to depict an actual or assumed real-life situation. “Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service” FOR OFFICAL USE ONLY

26. Exercises….. Operations Based: Drill: a coordinated, supervised activity usually employed to validate a single, specific operation or function in a single agency or organizational entity. Functional Exercises: Are designed to validate and evaluate individual capabilities, multiple functions, activities within a function, or interdependent groups of functions. “Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service” FOR OFFICAL USE ONLY

27. Exercises….. Operations Based continued: Full-Scale Exercises: is the most complex type of exercise. FSEs are multi-agency, multi-jurisdictional, multi-organizational exercises that validate many facets of preparedness. They focus on implementing and analyzing the plans, policies, procedures, and cooperative agreements developed in discussion-based exercises and honed in previous, smaller, operations-based exercises. “Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service” FOR OFFICAL USE ONLY

28. 2011 Requirements… • Appointed in writing Exercise Program Manager, with HSEEP certificate • Participation in 3 exercises of any type between Jan 01 and December 30, reported to KDEM by 30 December on the abbreviated reporting form • TEPW conducted between October 1 and December 30 “Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service” FOR OFFICAL USE ONLY

29. 2012 Requirements… • 4 exercise, 1 per quarter, of any type • A FSE or EOC based exercise once every 3 years • TEPW conducted between July and December • Quarterly report • April 10 • July 10 • October 10 • January 10 “Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service” FOR OFFICAL USE ONLY

30. Prior Notification… Optional for: Seminars Workshops Games Drills 90 days for TTX 180 days for FE 240 days for FSE “Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service” FOR OFFICAL USE ONLY

31. Prior Notification… • Required for any exercise directly using EMPG, HLS or HMEP money • 90 days for any of the optional exercises in which support is requested All exercises directly utilizing previous mentioned grant funding will be posted on the NEXS “Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service” FOR OFFICAL USE ONLY

32. Deliverables… • Seminar / Game: Sign-In Sheets Agenda Copy of Presentation • Workshop: Sign-In Sheets Agenda Copy of Plan, Policy or Procedure “Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service” FOR OFFICAL USE ONLY

33. Deliverables… • TTX / Drill / FE / FSE: Sign-In Sheets After Action Report Improvement Plan All documentation due NLT 90 days upon exercise completion to be posted on HSEEP Portal “Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service” FOR OFFICAL USE ONLY

34. QUESTIONS? “Building sustainable capabilities across all phases of Emergency Management in Kansas through selfless service” FOR OFFICAL USE ONLY