CIRCABC Module 1 Manage your documents

1. CIRCABC Module 1 Manage your documents DIGIT A/3 – EGIS_TC By DIGIT-CIRCABC-SUPPORT

2. CIRCABC end-user trainingContents What is CIRCABC? Enter your interest group Access to an interest group Manage your account Visit the Library What is the Library? Create Space Upload a document Modify the properties of a document Download a document Make a link / Copy / Cut Check out/in a document

3. CIRCABC end-user trainingContents Manage multilingual information Make multilingual Add translations with/without content Display a multilingual document in various languages Bulk-upload documents Notification Visit the Newsgroups Search documents Simple search Advanced search Ask for support Contact

4. What is CIRCABC? CIRCABC is a web-based service provided by the European Commission. It is used to create collaborative workspaces where communities of users can work together and share information and resources CIRCABC Is a service managed and provided by ISA frameworkhttp://ec.europa.eu/isa

5. What is CIRCABC? Try CIRCABC as an online service at https://circabc.europa.eu (Production) https://circabc.acceptance.europa.eu (for testing & training)

6. What is CIRCABC - Interest group Through CIRCABC, you can manage content, administerusers and communicate via collaborative groups calledInterestGroups :

7. Enter your interest group Once logged you can see all your Interest groups from the main page of CIRCABC

8. Enter your interest group Information in CIRCABC: a three-level structure Headers Header: a set of categories Category: Contain interest groups

9. Enter your interest group Interest group: Private workspace shared by a community of users

10. Enter your interest group Via a link or a bookmark made from the main page of the interest group

11. Enter your interest group Via a link or a bookmark

12. Manage your account Once logged… You can access administration from anywhere inside CIRCABC

13. Manage your account Check your memberships You can remove your memberships

14. Manage your account Take a look at the events & meetings scheduled

15. Manage your account

16. Visit the Library: What is it? The Library is the place where the documents are stored, shared and managed This service is made of spaces & content Any space can contain sub-spaces & content

17. Visit the Library: What is it? Library = spaces + content

18. Visit the Library: What is it? The spaces are structured like the Library itself

19. Visit the Library: What is it? You can perform different actions depending on your role in the Library Access through role Access Access through role : Author We can see only what we may do

20. Add Content (Upload document to the Libray) Visit the Library: What is it?

21. Visit the LibraryUpload a document 1 – Browse and select 2 – You can modify properties of the first-uploaded document 3 – 4 -

22. Visit the LibraryUpload a document You can modify properties of the first-uploaded document

23. Visit the LibraryUpload a document The document is now accessible from the Content pane.

24. Look at the properties of a document you may see some properties from the main page of the library, depending on how the leaders have configured the library

25. Look at the properties of a document Else, you can reach the details page via the icon titled View details

26. Look at the properties of a document

27. Visit the LibraryDownload a document Level 1

28. Visit the LibraryDownload a document by e-mail You can download by e-mail from the “content” pane or from the properties of the document

29. Visit the Library Modify the properties of a document To edit the properties of a document… Click the View details icon from the content pane

30. Exercise n°2: download & upload Download documents from the Library (via links and via icons): try the various commands Create a space on the Library Upload documents Go back to the root of the interest group Modify some properties of one of the just-uploaded documents

31. Visit the LibraryLink to a document inside the Library Copy the document and paste it as link:

32. Visit the LibraryLink to a document inside the Library The link is accessible from the ‘content’ pane of the space where it was set

33. Visit the LibraryLink to a document inside the Library You can modify the properties of the link and perform actions on it

34. Visit the Library Checkout/in a document Use the checkout action A working copy is created

35. Visit the Library Checkout/in a document The working copy looks like any other document (content, properties, actions)

36. Visit the Library Checkout/in a document Click on checkin Then, you parameter the checkin the current version number is incremented

37. Exercise n°3manage documents Create a space Make a link to one of the documents you have previously uploaded Add an URL to this space Check and modify the properties of the link (or of the URL) Delete the space You want to make a new version of one of the documents you had previously uploaded Then, you make additional changes not important enough to result in a new version of the document You wish to make changes again. You change your mind in the meantime… How to do?

38. Manage multilingual informationMake multilingual You change the language of the content

39. Manage multilingual informationMake multilingual Make multilingual through view details

40. Manage multilingual informationMake multilingual Enter the linguistic description of the source-document Optionally, you can upload translations

41. Manage multilingual informationMake multilingual & add a translation Adding translations is quite similar to uploading contents

42. Manage multilingual informationMake multilingual New properties are shown on the document ‘details’ page

43. Manage multilingual informationAdd translations with/without content Add an empty translation (properties, no text)

44. Manage multilingual informationCreate a new edition

45. Manage multilingual informationCreate a new edition Display Manage multilingual content and select New edition You can choose any existing translation as the source of the new group of translations Then you upload new translations along with the new pivot

46. Manage multilingual informationCreate a new edition

47. Manage multilingual informationCreate a new edition Check the details of each edition

48. Exercise n°3manage multilingual documents Create a space Upload a document Make it multilingual Add a « translation » with text Look for the multilingual properties of the document Add a « translation » without text Make a new version of the multilingual document Add a translation with text and one without Verify what can be deleted Delete the multilingual document Delete the space

49. Bulk-upload documents Upload a whole set of contents (full text + properties) at a same time Upload the contents along with their structure (folders) if need be The following example shows the uploading of Sub-space planes into the existing space personal Document titled airplane_vortex in the sub-space planes of space personal

50. Bulk-upload documents You transfer to CIRCABC the folder tree of the documents to be uploaded