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ACLA: An Overview and 2010 Proposed Budget

ACLA: An Overview and 2010 Proposed Budget. Topics to be Covered. Overview of ACLA Program Services Outreach Services 2009 Focus 2010 Agenda and Budget. Allegheny County Library Association. Our Mission: ACLA, a federated library system, pursues, provides and promotes

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ACLA: An Overview and 2010 Proposed Budget

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  1. ACLA: An Overview and 2010 Proposed Budget

  2. Topics to be Covered • Overview of ACLA • Program Services • Outreach Services • 2009 Focus • 2010 Agenda and Budget

  3. Allegheny County Library Association Our Mission: ACLA, a federated library system, pursues, provides and promotes the highest quality public library service possible for all residents of Allegheny County through collaboration, cooperation and coordination.

  4. ACLA a federated library system • 44 independent Member Libraries • 45 in 2010 (Robinson Township Library) • 70 service outlets • Plus bookmobile service • 853.45 full time staff equivalents • 239.33 f.t.e. professional librarians

  5. ACLA Organizational Structure

  6. ACLA Internal Structure

  7. What ACLA Administration does: • Facilitatesdistributionof and reporting for funding to Member Libraries • Allegheny County Regional Asset District (RAD) Formula Distribution Regional Use Reimbursement • Commonwealth Libraries State Aid Access PA LSTA grants • Delivers strategic and operational countywide program services to Members • Delivers direct outreach service to underserved populations • Securesgrantsfor countywide initiatives

  8. Program Services to Members: • Program Services to Members fall into three categories: • Library Development • Consortium Services • Marketing & Advocacy

  9. Program Services:Library Development • Provide library management and operations consulting • Generate targeted data for library operations • Support development of new service models • Facilitate communications to/from Commonwealth Libraries • Provide grant writing consulting • Award and monitor incentive grants to member libraries • Provide continuing education programs for staff and trustees • Provide professional development opportunities • Provide information and resources for library staff and trustees • Provide collection management consulting

  10. Program Services:Consortium Services • Procure and administer county and state funds for member libraries • Coordinate countywide communication and dissemination of information • Represent consortium interests on countywide committees • Provide countywide programs in libraries • Implement grant writing and development initiatives for countywide programs • Generate and analyze data for countywide initiatives • Fund consortium fees and licenses • Support development of collection resources countywide • Train and assist libraries with State and RAD reports • Streamline processes and information for library operations

  11. Program Services:Marketing & Advocacy • Educate state and county elected officials and library stakeholders • Provide tools to support libraries with local funders • Survey public regarding library service and awareness • Increase public awareness regarding value of library services • Develop community partnerships • Implement countywide initiatives and services with community partners • Provide tools to assist libraries in local marketing

  12. Key 2008 Accomplishments: Program Services • Managed transmittal of and reporting for $11.1 million (RAD & State) to Member libraries • Provided 66 hours of continuing education • Secured $237,250 in grant funds for County services • Sponsored 763 adult programs in Member Libraries • Coordinated countywide Summer Reading Club with 32,535 participants and training

  13. Outreach Operations: • Outreach Operations fall into three categories: • Mobile Services • Knowledge Connections • Robinson Township Library • All outreach services are restricted programs • Separate and restricted revenue • Separate program accounting

  14. Key Accomplishments 2008: Outreach • Mobile Service • Circulated 81,275 items to the public • Lent 12,293 items to Member libraries • Provided 1,266 hours of public service • Knowledge Connections • Initiated mobile lab technology • Serving residents of public housing communities • Robinson Township Library • Circulated 48,880 items • Hosted 138 programs • Progressed toward independent operations * See more complete detail in written narrative

  15. Key 2008 Accomplishments: Grants • ACLA secured $237,250 in outside grants in 2008 including: • $17,500 for One Book, One Community • $50,000 for Leadership Development work with library directors and trustees • $5,000 for Summer Reading Club • $10,750 for lifelong learning initiatives • $27,000 for Mobile Services outreach • $127,000 for Knowledge Connections

  16. 2009 ACLA Focus: • Support Formula Development Process • Support Critical Issues discussion • Continue leadership development • Leadership retreat for Library Directors • 23 Things • Communicate value of public library service • Support eiNetwork transition • Serve Member libraries • Provide workshops for Member library trustees: • Understanding basic financials • How to establish an annual giving program • Identify HR support for Member libraries • Develop substitute staff pool for Member libraries

  17. 2010 ACLA Agenda: • Implement Member-adopted funding formula • Implement critical issues recommendations • Potential changes to governance structure • Assistance to libraries in distressed communities • Guidance for libraries meeting standards • Advocacy at State level concerning standards • Prepare for the future • Develop leadership in Member libraries • Benchmark best practice • Encourage use of new technologies and social networking tools • Create score cards for ACLA services

  18. 2010 Budget Assumptions: Key Revenue Assumptions: • Decreases in State Aid • No increases in RAD • 3 scenarios modeled: • Level RAD and -2.3% State • -5% RAD & State • -10% RAD & State Key Expenditure Assumptions: • eiNetwork funding continues through CLP • Focus is on maintaining core services to Members • Robinson Library will operate independently • Knowledge Connection mobile service delivery is discontinued

  19. 2008-10 Resource Allocation: • Direct Distributions to Members • Program Services to Members • Outreach Operations • Administration • eiNetwork (*CLP became fiscal host in 2009) 2008 2009 2010 2008 Actual 2009 Estimated 2010 based on Scenario 1

  20. 2008-10 Labor Allocation: ACLA staff for 2010 is projected at 12.9 FTE’s, 17 individuals (in 2008 it was 23.9 FTE’s, in 2009 it is 18.4 FTE’s)

  21. 2008-2010 Expenditures: *eiNetwork funding flows through CLP as fiscal agent in 2009 & 2010

  22. Allegheny County Library Association Our Vision: To provide the citizens of Allegheny County with the premier library system in the Commonwealth.

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