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State of Indiana Road Salt Bid Winter Season 2011 - 2012

State of Indiana Road Salt Bid Winter Season 2011 - 2012. Nicole Kenney, Director of Strategic Sourcing Chad Johnson, Strategic Sourcing Analyst March 21, 2011. AGENDA. Key Benefits Background Information OneIndiana.net Frequently Asked Questions Bid Timeline Resources. KEY BENEFITS.

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State of Indiana Road Salt Bid Winter Season 2011 - 2012

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  1. State of Indiana Road Salt BidWinter Season 2011 - 2012 Nicole Kenney, Director of Strategic Sourcing Chad Johnson, Strategic Sourcing Analyst March 21, 2011

  2. AGENDA • Key Benefits • Background Information • OneIndiana.net • Frequently Asked Questions • Bid Timeline • Resources

  3. KEY BENEFITS • Leverage state-wide purchasing power • Lower costs to keep roads safe in inclement weather • Reduced administrative costs for local units of government

  4. BACKGROUND • Local Participation • Year One (2009) – 167 local participants • Year Two (2010) – 205 local participants • State-Wide Road Salt Bid Scope of Work • Treated and Untreated Road Salt Products • 80% – 120% Quantity Commitment Range (tonnage) • Divided by INDOT District

  5. ONEINDIANA.NET • Same system as last year, slightly new look • NEW: Step-by-Step Wizard • Email Confirmation Upon Successful Submission to the State • Commitment of 80% of Tons Submitted • Specifications & Delivery Field Attachments Available

  6. ONEINDIANA.NET • Go to www.oneindiana.net and log in with your username and password from top right hand corner of the page • Problems with login support@oneindiana.net

  7. ONEINDIANA.NET • Then, click green RESPOND button next to Road Salt 2011/2012 • From the main page, click BID REQUESTS • Then Click RESPOND

  8. ONEINDIANA.NET • You will see the following at the top of your screen • Name • Description • Type: Commitment • Close Date: April 8, 2011 • View FAQ • Scroll down to enter your NAME and PHONE • Enter in any COMMENTS you wish to tell us about your response. This is NOT where you enter in your tons.

  9. ONEINDIANA.NET • View the FAQ (frequently asked questions) for additional guidance here. • Click the NEXT button to go to the next screen to add in the information about the items you wish to purchase. • Click SAVE FOR LATER if you need to stop, exit the system, and complete this at a later time.

  10. ONEINDIANA.NET Step 1 of 3 • Enter in the following information: • Last Price Paid: $65.00 • Last Supplier Used: Cargill • County: Hamilton • INDOT: Greenfield Click Attachment if you don’t know your INDOT district • PurchasingName: Julie Smith • PurchasingPhone: 317-588-7465 • PurchasingEmail: julie@aol.com • BillingAddress: 111 Main Street, Fishers, IN 46037 • DeliveryName: Tim Johnson • DeliveryPhone: 317-598-6988 • DeliveryEmail: tim@aol.com • Then click NEXT in the bottom right corner to enter your tonnage and delivery information.

  11. ONEINDIANA.NET Step 2 of 3 • Below the comments box, click the PENCIL next to the line item you wish to purchase. • TREATED SALT • UNTREATED SALT • This will open a new box for you to enter in the necessary information.

  12. ONEINDIANA.NET • Click the ATTACHMENTS for more information on what to enter in the delivery fields or for the general road salt specifications • Enter information in all boxes, then click ADD DELIVERY NEED • If you have multiple delivery locations, enter tons needed for each location separately. • Once you have entered in all delivery locations with tonnage needed, click RETURN

  13. ONEINDIANA.NET • This is a good example of delivery notes that could be submitted. • Delivery Method: dumped, conveyed, or both. If your entity needs the initial delivery conveyed and all other deliveries dumped, then you would enter BOTH in this field. • Once you have populated the fields, click ADD DELIVERY NEED • Then click RETURN

  14. ONEINDIANA.NET • Once you have entered in all of your line items, click NEXT at the bottom of the page. This will take you to the next screen where you will review your information prior to submitting to the state.

  15. ONEINDIANA.NET Step 3 of 3 • Once you review your information, everything looks correct, click SUBMIT BID RESPONSE. • You will receive an email almost immediately upon clicking submit.

  16. FREQUENTLY ASKED QUESTIONS • I clicked SUBMIT, got my response confirmation email, and then the State emailed me that I had entered information incorrectly • You most likely entered your response in the comments box on the main page and did not complete the line item information needed. • You MUST go back into your response, correct the information needed, and click SUMBITagain before APRIL 8TH • Reply to the email you received from roadsalt@idoa.in.gov once it has been completed

  17. FREQUENTLY ASKED QUESTIONS • What is the price of the road salt? • Tonnage from all locals participating is collected from March 21nd – April 8th. Then, we will release the bid by the end of April for the vendors to bid on the State of Indiana’s (including participating locals) road salt business. • Once we receive the bids, the price per ton will be determined and entities are required to purchase 80% of the tons committed. Entities may purchase up to 120% of the tons committed.

  18. BID TIMELINE

  19. RESOURCES • IDOA Road Salt Website: http://www.in.gov/idoa/2624.htm • IDOA Road Salt Email: roadsalt@idoa.in.gov • Contact us via phone Chad Johnson 317-232-3050 Nicole Kenney 317-234-5584

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