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Risk Management Workshop . Risk Management. Webster’s Dictionary defines: Risk “The chance of injury, damage, or loss; a hazard” and Management

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Risk Management

Webster’s Dictionary defines:

Risk

“The chance of injury, damage, or loss; a hazard” and

Management

“The implementation of collaborative efforts to coordinate resources and planning that will establish the most effective climate for growth and development. It is not meant to be synonymous with control.”


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Key Point: Why Risk Management?

“…collaborative efforts to coordinate resources and planning that will establish the most effective climate for growth and development…”


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Texas Law Management?

Senate Bill 2639 amends the Education Code to requires us to provide a risk management program and it sets out attendance requirements for members and advisors of student organizations.

Any two of the following officers must attend:

president, vice president, secretary, treasurer, risk manager, new member educator, sergeant at arms, or recruitment chair.

Failure to have completed the training by semester’s end will result in immediate suspension of the organization until the requirement is met. Suspended organizations lose recognition and all privileges associated thereof.


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Topics for the Workshop Management?

Student Organization Travel

Event Planning / Risk Management

Sexual Assault & Harassment

Personal & Fire Safety on Campus

Hazing

Alcohol Awareness



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Safety and Security Management?at the University of Texas – Pan American


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UTPA’s Primary Goal Management?

“ To ensure that you are just as healthy and safe when you leave UTPA as when you arrived”


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Department of Environmental Health and Safety Programs Management?

  • Safety Training

  • Facilities and Fire Safety

  • Laboratory Safety

  • Occupational Health and Safety

  • Construction Safety

  • Environmental Protection

  • Insurance Programs

  • Emergency Response

“Safety is in Everyone's Job Description”


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Students and Safety Management?

  • Practice safety when on campus or participating in UTPA related activities or events (e.g. fire drills, food safety, laboratory safety, residence hall safety…..)

  • Notify the Department of Environmental Health and Safety (DEHS) in the event you discover a safety related issue

    • (956) 381-3690

    • [email protected]


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UT Police Programs Management?

  • Crime Prevention

  • Crime Awareness

  • Crime Stoppers

  • Parking Services

  • Police Assistance

  • Emergency Response

(956)316-7151 or [email protected]


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Emergency Response Management?

  • Bomb Threats

  • Workplace Violence

  • Family Violence

  • Hostage/Barricaded Subject Situations

  • Fire Alarm Response

  • Major Incident Response Plan-Unusual Occurrences

  • Hazardous Material Response Procedures

  • Demonstrations on Campus

  • Robberies

  • *Response to An Active Shooter


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Initiatives Management?

  • Counseling

  • Emergency Response

    • Everywhere

      • Cell phone paging/messaging

    • Outside

      • Siren

    • Inside

      • Computer monitors

      • Hallway monitors


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Security Around Campus Management?

  • BE ALERT. Your safety depends mostly on your own attitude and actions.

  • AVOID WALKING ALONE AT NIGHT.

  • AVOID WALKING IN DARK PLACES

  • PROTECT YOUR PERSONAL PROPERTY.

    • Make a record of any valuable property which has unique serial numbers, such as computer, stereo or television equipment. Marking and recording your property in this way will aid in recovery in case of loss or theft. University Police can advise you on securing your bike and will help you select a sturdy lock. Bikes properly secured with good locks are rarely stolen.

  • Park your car in a well lit area and keep it locked at all times. Don't leave valuables where they can be seen in your vehicle; lock them in your trunk. The college assumes no responsibility for loss of or damage to personal property.REPORT CRIME


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Fire Safety, Emergency Evacuation &Fire Extinguisher Training

University of Texas- Pan American

Department of Environmental Health and Safety


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Fires at Academic Institutions Training

  • Campus Statistics

    • 1800 fires/8.1 million in property damage

    • Since January 2000, there have been 108 campus-related fire deaths across the country

    • 81% are on off campus housing

  • The causes

    1 - Incendiary (Arson)

    2 - Cooking

    3 - Smoking

    4 – Electrical Safety


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Electrical Safety Training

  • Surge Protectors are the only approved means of multiplying a receptacle.

  • All surge protectors and equipment must have a UL label. Extension cords and flexible cords cannot be a substitute for permanent wiring and are prohibited in residence halls.

  • These cords shall not be nailed, stapled, run under carpet, wrapped around furniture, run across the ceiling, or attached to any surface by any other creative means.

  • All cords should be in good condition.


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Before the Fire Training

  • Know how to use and location of fire extinguisher

  • Know the location of more than one exit

  • Know location and how to activate the alarm (usually located at exits)

  • Make sure exits are clearly marked

  • Make sure egress (EXITS) are not blocked!

  • Make sure fire doors are not open.

  • Recognize the sound of the alarm

  • Know the emergency number (911)

  • Participate in fire drills and know your plan


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If You Discover the Fire! Training

  • Survival is the First Priority

  • Make the decision to fight the fire ..if you don’t….

  • Close all doors behind you

  • Sound verbal alarm (fire !fire!)

  • Proceed directly to safest exit (Do not use elevators)

  • Sound the alarm (if its on the way out)

  • Assemble 150 feet from the building (upwind of fire and away from emergency crews)

  • Assist disabled

  • Brief emergency personnel

  • Do not reenter the building!


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Fire Extinguisher Training

Training



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Putting Out a Fire Training

  • Pull the pin Aim the nozzle at the base of the fire

  • Squeeze the lever Sweep side to side until fire is out


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How to Contact the DEHS... Training

  • Phone: 381-3690

  • Fax: 381-2699

  • [email protected]

  • Webpage: http://ehs.panam.edu

  • E-mail: Found on the DEHS webpage

  • Come Visit Us!

    Lamar campus (old gymnasium)



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Event Planning Training

One of the most important parts of an organization’s activities or events is the planning process.


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A Five Step Plan for Assessing Risk Training

Identification

Evaluation

Treatment

Implementation

Assessment







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Issues to consider… Training

The content you are presenting, ex. Might it cause a disturbance?

Food, Make sure there is no cross contamination or safety violations being violated.

Activity, is there going to be a big crowd, do you need to have security?

Weather, is it going to rain, is there high winds that need to be taken into consideration?

Lighting

Parking


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Risk Management… Training

It is important to follow all applicable university rules and regulations when planning/ having an event


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Reminder Training

The Office of Student Development

We’re here to help


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Please complete and return to the Office of the Dean of Students, University Center 104, at least seven business days before the trip. Incomplete forms may delay travel authorization.

  • Student Travel Forms

  • Authorization for Student Travel

  • Release & Indemnification Agreement

  • Attach a list with names and student identification numbers of all students who will be going on the trip


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Special Events Funds by the Students, University Center 104, Student Government Association

Available to fund up to 50% of

the costs of approved requests. 

Each organization or individual may receive a maximum of $2,000 per academic year. 

On June 1, if Special Events funds are still available, organizations or individuals who have reached their $2,000 maximum may submit new requests for the summer.

Funding is based on a reimbursement process only.


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Special Events Funds by the Students, University Center 104, Student Government Association

Obtain a Request for Funds Form online at the OSD, DOS, or SGA Websites.

An Authorization for Student Travel Form, a Release of All Claims Form (Indemnification Agreement) for each member traveling and a list of the names and SID numbers of all students traveling must be on file with the Dean of Students office at least 10 days prior to the date of the trip.

Once your completed paperwork is received, a representative from SGA will contact you inviting you to present your proposal at the next weekly SGA Senate meeting, where your request will be considered.


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After Your Travel Students, University Center 104,

To ensure accountability, after the event

a Program Evaluation and original receipts must be submitted to the Office of the Dean of Students within 15 calendar days following the funded activity.


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Sexual Harassment & Assault Students, University Center 104,


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  • Disability Services Students, University Center 104,

  • Substance Abuse Services

  • Student Judicial Services

  • Campus Assault Response Effort (CARE)

  • Ally Program

  • Bacchus & Gamma


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Sexual Harassment Students, University Center 104,

  • Sexual misconduct includes inappropriate

    • Sexual advances

    • Requests for sexual favors

    • Verbal conduct of a sexual nature

    • Physical conduct of a sexual nature


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Sexual Harassment Students, University Center 104,

  • When

    • Submission to such conduct is made either explicitly or implicitly a term or condition of employment or education

    • Submission to or rejection of such conduct is used as the basis for academic or employment decisions

    • Purpose or effect of substantially interfering with an individual’s academic or professional performance or creating an intimidating, hostile or offensive employment, educational, or living environment.


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Sexual Harassment Students, University Center 104,

  • Investigation

    • Student and student

      • Dean of Students Office

    • Student and faculty/staff

      • Dean of Students Office and Office of the President

    • Faculty/staff and faculty/staff

      • Office of the President


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Sexual Harassment Students, University Center 104,

  • Empowerment Zone (Dean of Students Office)

    • Christine Stuart-Carruthers

      • UC 305

      • 956-318-5375

      • [email protected]

  • Office of the President

    • Esmeralda Guerra

      • SSB 6th floor

      • 956-381-2100

      • [email protected]


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Sexual Assault Students, University Center 104,

  • Sexual assault is very serious topic and should be viewed as such

  • Sexual assault is perpetrated by males against females at a high rate, however sexual assault can happen in any gender combination.

  • There is no way to cover everything about sexual assault here today, this is just a brief overview


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Where We’re Headed Students, University Center 104,

  • Ever think sexual assault doesn’t happen at college?

  • Think you know what is a crime and what is just normal ‘hooking up’ in college?

  • What can we do?


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Ever think sexual assault Students, University Center 104, doesn’t happen at college? The myths and facts


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Myth Students, University Center 104,

  • Sexual assaults don’t happen on college campuses


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Fact Students, University Center 104,

  • Women ages 16-24 have a four times greater risk of being sexually assaulted than at any other time in their lives.

  • Being a college student is not a protective factor.

  • 7-10% of all adult rape victims are male.

    • Any man can be raped regardless of size, strength, appearance or sexual orientation.


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Quiz Time Students, University Center 104,

  • What percentage of women will be the victim of rape or attempted raped during their college career (5yrs)?

    • 20%

    • 40%

    • 60%

      20%-25%


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Approximate Enrollments (Fall 2006) Students, University Center 104,


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Crime Statistics- Clery Report Students, University Center 104, (Sex Offenses- Forcible) for 2006


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Motivations Students, University Center 104,

  • While most people assume the motive for sexual assault is sexual gratification, it is in fact power and control.

  • The sexual offender derives pleasure from the degradation and suffering of the victim.

  • Sexual assault is an attack of the mind, body, and spirit.


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Myth Students, University Center 104,

  • Most rapes are committed by strangers that jump out of dark corners.


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Fact Students, University Center 104,

  • Nearly 2 out of 3 women know their attacker.

  • In over 90% of rape cases, the rapist and their victim of are the same race and socio-economic class.

  • Rapes and other sexual assaults are more likely to take place between 6:00 p.m. and 6:00 a.m.


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Quiz Time Students, University Center 104,

  • What percentage of college women will be sexually assaulted or raped by an acquaintance?

    • 70%

    • 80%

    • 90%

      90% of college women will be raped by an acquaintance while only 33% of men will know their attacker.


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Quiz Time Students, University Center 104,

  • What percentage of rapes are planned in advance?

    • 31%

    • 51%

    • 71%

      71%


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Myth Students, University Center 104,

  • College men don’t rape women.


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Fact Students, University Center 104,

  • In a study of dating violence, 25% of the college men surveyed admitted to slapping, pushing, or restraining a female partner.

  • On college campuses 90% of the rapes are committed by acquaintances'.


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Quiz Time Students, University Center 104,

  • What percentage of college-aged men concede to using coercive behavior to sex (including ignoring a woman’s protest, using physical aggression, and forcing intercourse) but did not admit that it was rape?

    • 23%

    • 33%

    • 43%

      43%


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Quiz Time Students, University Center 104,

  • What percentage of women do not consider what happened to them to be rape even though researchers considered the incidents to be rape?

    • 49%

    • 59%

    • 69%

      48.8%


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Myth Students, University Center 104,

  • Women falsify rape allegations.


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Fact Students, University Center 104,

  • Sexual assault remains the most drastically underreported crime.

  • 85% of attacks are unreported, making sexual assault the “silent epidemic”


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Quiz Time Students, University Center 104,

  • What percentage of women will not tell anyone about the assault?

    • 22%

    • 32%

    • 42%

      42% of college women who are raped tell no one of the assault. Only 5% of rape incidents are reported to the police, however 10 times more rapes will be reported to a crisis line.


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Think you know what is a crime and what is just normal Students, University Center 104, ‘hooking up’ in college?


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Sexual Assault Students, University Center 104,

  • Rape is most often defined as:

    • Forced sexual intercourse

    • Sexual intercourse against the victim’s will and without his or her consent

    • Sexual intercourse if the victim is mentally or physically incapacitated

    • Sexual intercourse acts including forced oral and anal sex


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Sexual Assault Students, University Center 104,

  • The overwhelming majority of reported rapes are committed by men against women.

  • A man can rape another man

  • A woman can rape another woman

  • A woman can rape a man

    WHOEVER IS INITIAING THE SEXUAL CONTACT, REGARLESS OF THEIR GENDER, IS RESPONSIBLE FOR BEING SURE THE OTHER PERSON IS CONSENTING THAT CONTACT.


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Quiz Time Students, University Center 104,

  • What percentage of the time will the offender, the victim, or both will have been drinking?

    • 55%

    • 75%

    • 95%

      75%


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Consent Students, University Center 104,

  • Consent = saying “yes”

    • Overt actions

    • Words

    • Freely given

    • The present

    • A particular sexual act

      CONSENT IS ABOUT SAYING “YES!” MUCH MORE THAN IT IS ABOUT NOT HEARING “NO!”


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What can we do? Students, University Center 104,


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What we Know? Students, University Center 104,

  • First year students are particularly vulnerable to campus violence and sexual assault

  • Alcohol and drugs are a major factor in campus violence, including sexual assault

    • 71% of incidents of unwanted sexual touching

    • 79% of incidents of unwanted sexual intercourse

  • Increased incidence of all male membership groups to be contributors to sexual violence


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    What has UTPA is doing? Students, University Center 104,

    • Counseling and Psychological Services

    • Student Health Services

    • Office of the President and/or

    • Office of the Dean of Students

    • University Police Department


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    Campus Assault Response Effort (CARE) Students, University Center 104,

    • Began in October 2006

    • College females are at a greater risk to experience sexual assault than the general population and a growing number of males are experiencing sexual assault. CARE is a proactive program and includes continuing education/prevention efforts for students, faculty, and staff as well as coordinated intervention efforts in the event of a sexual assault.


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    CARE Students, University Center 104,

    • Victims of sexual assault will have access to comprehensive services at UTPA.

      • SAFE/SANE nurses will be available to students to perform the sexual assault exam with in a timely basis at Student Health Service or at Renaissance Hospital.

      • The University Police Department will be able either to respond or work with another police department to take the statement on campus.

      • Sexual assault advocates will be available to respond 24 hours/7days a week

      • On going individual counseling will be provided though the UTPA counseling department.


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    CARE Students, University Center 104,

    • If you or someone you know has been sexually assaulted:

      • Call the University Police Department

        • anytime

        • 956-381-4357 (HELP)

      • Call Student Health Services

        • Monday-Thursday 8-7pm and on Friday from 8-5pm

        • 956-381-2511

      • Call the Empowerment Zone

        • Monday-Thursday 8-6pm and on Friday from 8-5pm

        • 956-318-5375.


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    What everyone can do… Students, University Center 104,

    • Bystander approach

      • Express outrage about rape and all forms of sexual violence

      • Talk to other community members about sexual violence

      • Interrupt sexist jokes that objectify women and girls

      • Seek information about why sexual violence is so prevalent in our society and how we can help prevent it

      • Change anything that we might be doing that contributes to sexual violence


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    Works Cited Students, University Center 104,

    Babes, Booze & Brawls: Rethinking Our Culture Of Masculinity & Violence

    Luoluo Hong, PhD, MPH

    Violence Goes to College Conference • May 22-24, 2006 • Boulder, CO

    Sex Signals Post-Show Discussion

    The Bacchus Network Conference • November 9-12, 2006 • Anaheim, CA

    The Development of a Campus Assault Response Effort (CARE)Kerry Scruggs and Kimberly Harvey Livingston

    2006 TAASA State Conference • March 2, 2006 • South Padre Island, TX

    Quiz questions were taken from American Association of University Women at www.aauw.org and The B.R.A.V.E. Foundation at www.brave.org


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    Alcohol Students, University Center 104, The Good, The Bad, The Ugly


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    National College Drinking Rates Students, University Center 104,

    • “A” students average 3.1 per week

    • “B” students average 4.4 drinks per week

    • “C” students averages 5.6 drinks per week

    • “D” and “F” students average 9.5 drinks per week

    • Students who attended schools with high rates of heavy drinking experienced a greater number of secondhand effects, including disruption of sleep or studies, property damage, and verbal, physical, or sexual violence.


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    National College Drinking Rates Students, University Center 104,

    • Nearly half (48 percent) of all of the alcohol consumed by students attending 4-year colleges is consumed by underage students.

    • One out of every four college students who drink report having forgotten where they were or what they did while drinking during the school year. The incidence of blackout was doubled (54 percent) among frequent binge drinkers.

    • Binge drinking is associated with lower grades among college students. Approximately five drinks per occasion are associated with a GPA lower by half a grade.


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    Overview Students, University Center 104,

    • Basic Alcohol Information

    • Laws

    • Damage to body

    • Potential Outcomes


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    Changing Options Students, University Center 104,

    • What

      • Ice beers

      • Light beers (healthy options)

      • Pre-mixed drinks

      • Party mixes


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    Changing Options Students, University Center 104,

    • Where

      • Greek (fraternity) parties

      • House parties

      • Field parties

      • Residence Halls

      • Bars


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    Changing Options Students, University Center 104,

    • Size

      • Beer

        • 12 oz, 16oz, 22oz, 36oz, 40oz, or 60oz

      • Shots

        • 1oz, 1 1/2oz, 2oz, 3oz

      • Wine

        • 4 1/2oz, 6oz, 8oz,


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    Marketing Students, University Center 104,


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    Laws Students, University Center 104,

    • Federal

      • 21 and over

      • Highway improvement funds

      • ATF


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    Laws Students, University Center 104,

    • Texas

      • Consumption

        • 21 and over

          • Unless married or

          • With parents

        • Mexico

      • Providing

        • $4,000 and up to a year in jail per minor

      • Driving

        • Driving under the influence/Driving while intoxicated


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    Laws Students, University Center 104,

    • University

      • Drinking on campus

      • Drinking at Residence Life

      • Visiting campus while drunk (coming to class)

      • Possession of alcohol paraphernalia

    • Judicial Processes

      • Individual

      • Organization


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    Damage to Body Students, University Center 104,

    • What three areas does alcohol effect?

    • When is the brain developed?


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    Where does alcohol effect the brain? Students, University Center 104,

    • Pre-frontal lobe

      • Reasoning

      • Judgment

      • Higher order problem solving

      • Understanding

      • Self management

      • Emotional control

      • Complex relationship building

      • Self awareness


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    Where does alcohol effect the brain? Students, University Center 104,

    • Hippocampus

      • Inhibits learning

        • It takes far LESS alcohol to suppress learning and memory in the adolescent brain (under 25)

      • Shrinks

        • Less development long term


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    Liver damage Students, University Center 104,


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    Potential Outcomes Students, University Center 104,

    • DUI

    • Jail

    • Ruined relationships

    • Drop out of school

    • Sexual assault

    • Pregnancy

    • Fired from work

    • Alcoholism


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    Myths and Facts about Hazing Students, University Center 104,


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    Myth or Fact Students, University Center 104,

    Hazing is a problem for fraternities and sororities primarily.


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    Myth Students, University Center 104,

    FACT:

    Hazing is a societal problem. Hazing incidents have been frequently documented in the military, athletic teams, marching bands religious cults and other types of clubs and/or organizations.


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    Current Example Students, University Center 104,

    • Wisconsin Marching Band

    • On a bus trip to Michigan (2006)

      • female band members were forced to kiss each other to gain access to the bus bathroom

      • at least one member had his head shaved against his will

      • at least one female member was forced to mimic fellatio on a sex toy.

    • The University of Wisconsin marching band has been suspended indefinitely while allegations of hazing, alcohol abuse and sexual misconduct are investigated. (2008)


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    Myth or Fact Students, University Center 104,

    Hazing is no more than foolish pranks that sometimes go awry.


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    Myth Students, University Center 104,

    FACT:

    Hazing is an act of power and control over others – it is victimization. Hazing is premeditated and not accidental. Hazing is abusive, degrading and are at times life-threatening.


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    Myth or Fact Students, University Center 104,

    As long as there’s no malicious intent, a little hazing should be o.k.


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    Myth Students, University Center 104,

    FACT:

    Even if there’s no malicious “intent”, safety may still be a factor in traditional hazing activities that are considered to be all in good fun.


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    Example Students, University Center 104,

    • Northwestern Women’s Soccer

      • Photos appeared Monday on the website badjocks.com purporting to show hazing of freshman soccer players last summer. The pictures included women in underwear being blindfolded and with hands bound. At least one photo showed a woman drinking what appears to be a beer while another shows two women apparently kissing.


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    Myth or Fact Students, University Center 104,

    Hazing is an affective way to teach respect and develop discipline.


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    Myth Students, University Center 104,

    FACT:

    • Respect must be EARNED-not taught.

    • Successful leaders motivate through positive role modeling.

    • Hazing is often an effective way to stop people from being engaged in a group.

    • Hazing breeds mistrust, apathy and alienation.


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    Myth or Fact Students, University Center 104,

    If someone agrees to participate in an activity, it can’t be considered hazing.


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    Myth Students, University Center 104,

    FACT:

    • In Texas if you participate in hazing you are just as guilty as the person who is hazing you if you don’t report it.

    • Pressured consent does not make everything okay.


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    Myth or Fact Students, University Center 104,

    It’s difficult to decide if an activity is hazing.


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    Activity Students, University Center 104,

    • Asking a member to sing I’m a Little Teapot in the student union over lunch.

    • Having a new member (who doesn’t like to dance) approach a girl at a bar and ask them to dance.

    • Having all members wear a shirt and tie on Fridays.

    • Having new members carry all the bags when the team is traveling.


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    Activity Students, University Center 104,

    • Blindfolding someone and taking them to an event.

    • When scheduling having new member pick their hours last.

    • Having freshmen park the furthest away from the campus.

    • Hosting a toga party.


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    Myth Students, University Center 104,

    FACT:

    • Is alcohol involved?

    • Will active/current members of the group refuse to participate with the new members and do exactly what they are being asked to do?

    • Does the activity risk emotional or physical abuse?

    • Do you have any reservations describing the activity to your parents, to a professor or university official?

    • Would you object to the activity being photographed for the school newspaper for filmed by a local TV news crew?




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    Christine Carruthers the problem”

    UC 305

    318-5375

    [email protected]


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