Risk Management Workshop
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Risk Management Workshop . Risk Management. Webster’s Dictionary defines: Risk “The chance of injury, damage, or loss; a hazard” and Management

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Risk Management Workshop

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Risk Management

Webster’s Dictionary defines:


“The chance of injury, damage, or loss; a hazard” and


“The implementation of collaborative efforts to coordinate resources and planning that will establish the most effective climate for growth and development. It is not meant to be synonymous with control.”

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Key Point: Why Risk Management?

“…collaborative efforts to coordinate resources and planning that will establish the most effective climate for growth and development…”

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Texas Law

Senate Bill 2639 amends the Education Code to requires us to provide a risk management program and it sets out attendance requirements for members and advisors of student organizations.

Any two of the following officers must attend:

president, vice president, secretary, treasurer, risk manager, new member educator, sergeant at arms, or recruitment chair.

Failure to have completed the training by semester’s end will result in immediate suspension of the organization until the requirement is met. Suspended organizations lose recognition and all privileges associated thereof.

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Topics for the Workshop

Student Organization Travel

Event Planning / Risk Management

Sexual Assault & Harassment

Personal & Fire Safety on Campus


Alcohol Awareness

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Personal & Fire Safety

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Safety and Security at the University of Texas – Pan American

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UTPA’s Primary Goal

“ To ensure that you are just as healthy and safe when you leave UTPA as when you arrived”

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Department of Environmental Health and Safety Programs

  • Safety Training

  • Facilities and Fire Safety

  • Laboratory Safety

  • Occupational Health and Safety

  • Construction Safety

  • Environmental Protection

  • Insurance Programs

  • Emergency Response

“Safety is in Everyone's Job Description”

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Students and Safety

  • Practice safety when on campus or participating in UTPA related activities or events (e.g. fire drills, food safety, laboratory safety, residence hall safety…..)

  • Notify the Department of Environmental Health and Safety (DEHS) in the event you discover a safety related issue

    • (956) 381-3690

    • safety@utpa.edu

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UT Police Programs

  • Crime Prevention

  • Crime Awareness

  • Crime Stoppers

  • Parking Services

  • Police Assistance

  • Emergency Response

(956)316-7151 or crimeline@utpa.edu.

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Emergency Response

  • Bomb Threats

  • Workplace Violence

  • Family Violence

  • Hostage/Barricaded Subject Situations

  • Fire Alarm Response

  • Major Incident Response Plan-Unusual Occurrences

  • Hazardous Material Response Procedures

  • Demonstrations on Campus

  • Robberies

  • *Response to An Active Shooter

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  • Counseling

  • Emergency Response

    • Everywhere

      • Cell phone paging/messaging

    • Outside

      • Siren

    • Inside

      • Computer monitors

      • Hallway monitors

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Security Around Campus

  • BE ALERT. Your safety depends mostly on your own attitude and actions.




    • Make a record of any valuable property which has unique serial numbers, such as computer, stereo or television equipment. Marking and recording your property in this way will aid in recovery in case of loss or theft. University Police can advise you on securing your bike and will help you select a sturdy lock. Bikes properly secured with good locks are rarely stolen.

  • Park your car in a well lit area and keep it locked at all times. Don't leave valuables where they can be seen in your vehicle; lock them in your trunk. The college assumes no responsibility for loss of or damage to personal property.REPORT CRIME

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Fire Safety, Emergency Evacuation &Fire Extinguisher Training

University of Texas- Pan American

Department of Environmental Health and Safety

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Fires at Academic Institutions

  • Campus Statistics

    • 1800 fires/8.1 million in property damage

    • Since January 2000, there have been 108 campus-related fire deaths across the country

    • 81% are on off campus housing

  • The causes

    1 - Incendiary (Arson)

    2 - Cooking

    3 - Smoking

    4 – Electrical Safety

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Electrical Safety

  • Surge Protectors are the only approved means of multiplying a receptacle.

  • All surge protectors and equipment must have a UL label. Extension cords and flexible cords cannot be a substitute for permanent wiring and are prohibited in residence halls.

  • These cords shall not be nailed, stapled, run under carpet, wrapped around furniture, run across the ceiling, or attached to any surface by any other creative means.

  • All cords should be in good condition.

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Before the Fire

  • Know how to use and location of fire extinguisher

  • Know the location of more than one exit

  • Know location and how to activate the alarm (usually located at exits)

  • Make sure exits are clearly marked

  • Make sure egress (EXITS) are not blocked!

  • Make sure fire doors are not open.

  • Recognize the sound of the alarm

  • Know the emergency number (911)

  • Participate in fire drills and know your plan

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If You Discover the Fire!

  • Survival is the First Priority

  • Make the decision to fight the fire ..if you don’t….

  • Close all doors behind you

  • Sound verbal alarm (fire !fire!)

  • Proceed directly to safest exit (Do not use elevators)

  • Sound the alarm (if its on the way out)

  • Assemble 150 feet from the building (upwind of fire and away from emergency crews)

  • Assist disabled

  • Brief emergency personnel

  • Do not reenter the building!

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Fire Extinguisher


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Extinguisher Types

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Putting Out a Fire

  • Pull the pin Aim the nozzle at the base of the fire

  • Squeeze the lever Sweep side to side until fire is out

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How to Contact the DEHS...

  • Phone: 381-3690

  • Fax: 381-2699

  • Safety@panam.edu

  • Webpage: http://ehs.panam.edu

  • E-mail: Found on the DEHS webpage

  • Come Visit Us!

    Lamar campus (old gymnasium)

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Event Planning/ Travel

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Event Planning

One of the most important parts of an organization’s activities or events is the planning process.

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A Five Step Plan for Assessing Risk






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Five Step Plan for Assessing Risk: Step 1


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Five Step Plan for Assessing Risk: Step 2


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Five Step Plan for Assessing Risk: Step 3


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Five Step Plan for Assessing Risk: Step 4


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Five Step Plan for Assessing Risk: Step 5


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Issues to consider…

The content you are presenting, ex. Might it cause a disturbance?

Food, Make sure there is no cross contamination or safety violations being violated.

Activity, is there going to be a big crowd, do you need to have security?

Weather, is it going to rain, is there high winds that need to be taken into consideration?



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Risk Management…

It is important to follow all applicable university rules and regulations when planning/ having an event

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The Office of Student Development

We’re here to help

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Please complete and return to the Office of the Dean of Students, University Center 104, at least seven business days before the trip. Incomplete forms may delay travel authorization.

  • Student Travel Forms

  • Authorization for Student Travel

  • Release & Indemnification Agreement

  • Attach a list with names and student identification numbers of all students who will be going on the trip

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Special Events Funds by the Student Government Association

Available to fund up to 50% of

the costs of approved requests. 

Each organization or individual may receive a maximum of $2,000 per academic year. 

On June 1, if Special Events funds are still available, organizations or individuals who have reached their $2,000 maximum may submit new requests for the summer.

Funding is based on a reimbursement process only.

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Special Events Funds by the Student Government Association

Obtain a Request for Funds Form online at the OSD, DOS, or SGA Websites.

An Authorization for Student Travel Form, a Release of All Claims Form (Indemnification Agreement) for each member traveling and a list of the names and SID numbers of all students traveling must be on file with the Dean of Students office at least 10 days prior to the date of the trip.

Once your completed paperwork is received, a representative from SGA will contact you inviting you to present your proposal at the next weekly SGA Senate meeting, where your request will be considered.

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After Your Travel

To ensure accountability, after the event

a Program Evaluation and original receipts must be submitted to the Office of the Dean of Students within 15 calendar days following the funded activity.

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Sexual Harassment & Assault

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  • Disability Services

  • Substance Abuse Services

  • Student Judicial Services

  • Campus Assault Response Effort (CARE)

  • Ally Program

  • Bacchus & Gamma

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Sexual Harassment

  • Sexual misconduct includes inappropriate

    • Sexual advances

    • Requests for sexual favors

    • Verbal conduct of a sexual nature

    • Physical conduct of a sexual nature

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Sexual Harassment

  • When

    • Submission to such conduct is made either explicitly or implicitly a term or condition of employment or education

    • Submission to or rejection of such conduct is used as the basis for academic or employment decisions

    • Purpose or effect of substantially interfering with an individual’s academic or professional performance or creating an intimidating, hostile or offensive employment, educational, or living environment.

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Sexual Harassment

  • Investigation

    • Student and student

      • Dean of Students Office

    • Student and faculty/staff

      • Dean of Students Office and Office of the President

    • Faculty/staff and faculty/staff

      • Office of the President

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Sexual Harassment

  • Empowerment Zone (Dean of Students Office)

    • Christine Stuart-Carruthers

      • UC 305

      • 956-318-5375

      • carruthers@utpa.edu

  • Office of the President

    • Esmeralda Guerra

      • SSB 6th floor

      • 956-381-2100

      • engd5dc@utpa.edu

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Sexual Assault

  • Sexual assault is very serious topic and should be viewed as such

  • Sexual assault is perpetrated by males against females at a high rate, however sexual assault can happen in any gender combination.

  • There is no way to cover everything about sexual assault here today, this is just a brief overview

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Where We’re Headed

  • Ever think sexual assault doesn’t happen at college?

  • Think you know what is a crime and what is just normal ‘hooking up’ in college?

  • What can we do?

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Ever think sexual assault doesn’t happen at college?The myths and facts

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  • Sexual assaults don’t happen on college campuses

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  • Women ages 16-24 have a four times greater risk of being sexually assaulted than at any other time in their lives.

  • Being a college student is not a protective factor.

  • 7-10% of all adult rape victims are male.

    • Any man can be raped regardless of size, strength, appearance or sexual orientation.

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Quiz Time

  • What percentage of women will be the victim of rape or attempted raped during their college career (5yrs)?

    • 20%

    • 40%

    • 60%


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Approximate Enrollments (Fall 2006)

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Crime Statistics- Clery Report (Sex Offenses- Forcible) for 2006

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  • While most people assume the motive for sexual assault is sexual gratification, it is in fact power and control.

  • The sexual offender derives pleasure from the degradation and suffering of the victim.

  • Sexual assault is an attack of the mind, body, and spirit.

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  • Most rapes are committed by strangers that jump out of dark corners.

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  • Nearly 2 out of 3 women know their attacker.

  • In over 90% of rape cases, the rapist and their victim of are the same race and socio-economic class.

  • Rapes and other sexual assaults are more likely to take place between 6:00 p.m. and 6:00 a.m.

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Quiz Time

  • What percentage of college women will be sexually assaulted or raped by an acquaintance?

    • 70%

    • 80%

    • 90%

      90% of college women will be raped by an acquaintance while only 33% of men will know their attacker.

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Quiz Time

  • What percentage of rapes are planned in advance?

    • 31%

    • 51%

    • 71%


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  • College men don’t rape women.

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  • In a study of dating violence, 25% of the college men surveyed admitted to slapping, pushing, or restraining a female partner.

  • On college campuses 90% of the rapes are committed by acquaintances'.

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Quiz Time

  • What percentage of college-aged men concede to using coercive behavior to sex (including ignoring a woman’s protest, using physical aggression, and forcing intercourse) but did not admit that it was rape?

    • 23%

    • 33%

    • 43%


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Quiz Time

  • What percentage of women do not consider what happened to them to be rape even though researchers considered the incidents to be rape?

    • 49%

    • 59%

    • 69%


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  • Women falsify rape allegations.

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  • Sexual assault remains the most drastically underreported crime.

  • 85% of attacks are unreported, making sexual assault the “silent epidemic”

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Quiz Time

  • What percentage of women will not tell anyone about the assault?

    • 22%

    • 32%

    • 42%

      42% of college women who are raped tell no one of the assault. Only 5% of rape incidents are reported to the police, however 10 times more rapes will be reported to a crisis line.

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Think you know what is a crime and what is just normal ‘hooking up’ in college?

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Sexual Assault

  • Rape is most often defined as:

    • Forced sexual intercourse

    • Sexual intercourse against the victim’s will and without his or her consent

    • Sexual intercourse if the victim is mentally or physically incapacitated

    • Sexual intercourse acts including forced oral and anal sex

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Sexual Assault

  • The overwhelming majority of reported rapes are committed by men against women.

  • A man can rape another man

  • A woman can rape another woman

  • A woman can rape a man


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Quiz Time

  • What percentage of the time will the offender, the victim, or both will have been drinking?

    • 55%

    • 75%

    • 95%


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  • Consent = saying “yes”

    • Overt actions

    • Words

    • Freely given

    • The present

    • A particular sexual act


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What can we do?

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What we Know?

  • First year students are particularly vulnerable to campus violence and sexual assault

  • Alcohol and drugs are a major factor in campus violence, including sexual assault

    • 71% of incidents of unwanted sexual touching

    • 79% of incidents of unwanted sexual intercourse

  • Increased incidence of all male membership groups to be contributors to sexual violence

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    What has UTPA is doing?

    • Counseling and Psychological Services

    • Student Health Services

    • Office of the President and/or

    • Office of the Dean of Students

    • University Police Department

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    Campus Assault Response Effort (CARE)

    • Began in October 2006

    • College females are at a greater risk to experience sexual assault than the general population and a growing number of males are experiencing sexual assault. CARE is a proactive program and includes continuing education/prevention efforts for students, faculty, and staff as well as coordinated intervention efforts in the event of a sexual assault.

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    • Victims of sexual assault will have access to comprehensive services at UTPA.

      • SAFE/SANE nurses will be available to students to perform the sexual assault exam with in a timely basis at Student Health Service or at Renaissance Hospital.

      • The University Police Department will be able either to respond or work with another police department to take the statement on campus.

      • Sexual assault advocates will be available to respond 24 hours/7days a week

      • On going individual counseling will be provided though the UTPA counseling department.

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    • If you or someone you know has been sexually assaulted:

      • Call the University Police Department

        • anytime

        • 956-381-4357 (HELP)

      • Call Student Health Services

        • Monday-Thursday 8-7pm and on Friday from 8-5pm

        • 956-381-2511

      • Call the Empowerment Zone

        • Monday-Thursday 8-6pm and on Friday from 8-5pm

        • 956-318-5375.

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    What everyone can do…

    • Bystander approach

      • Express outrage about rape and all forms of sexual violence

      • Talk to other community members about sexual violence

      • Interrupt sexist jokes that objectify women and girls

      • Seek information about why sexual violence is so prevalent in our society and how we can help prevent it

      • Change anything that we might be doing that contributes to sexual violence

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    Works Cited

    Babes, Booze & Brawls: Rethinking Our Culture Of Masculinity & Violence

    Luoluo Hong, PhD, MPH

    Violence Goes to College Conference • May 22-24, 2006 • Boulder, CO

    Sex Signals Post-Show Discussion

    The Bacchus Network Conference • November 9-12, 2006 • Anaheim, CA

    The Development of a Campus Assault Response Effort (CARE)Kerry Scruggs and Kimberly Harvey Livingston

    2006 TAASA State Conference • March 2, 2006 • South Padre Island, TX

    Quiz questions were taken from American Association of University Women at www.aauw.org and The B.R.A.V.E. Foundation at www.brave.org

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    AlcoholThe Good, The Bad, The Ugly

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    National College Drinking Rates

    • “A” students average 3.1 per week

    • “B” students average 4.4 drinks per week

    • “C” students averages 5.6 drinks per week

    • “D” and “F” students average 9.5 drinks per week

    • Students who attended schools with high rates of heavy drinking experienced a greater number of secondhand effects, including disruption of sleep or studies, property damage, and verbal, physical, or sexual violence.

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    National College Drinking Rates

    • Nearly half (48 percent) of all of the alcohol consumed by students attending 4-year colleges is consumed by underage students.

    • One out of every four college students who drink report having forgotten where they were or what they did while drinking during the school year. The incidence of blackout was doubled (54 percent) among frequent binge drinkers.

    • Binge drinking is associated with lower grades among college students. Approximately five drinks per occasion are associated with a GPA lower by half a grade.

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    • Basic Alcohol Information

    • Laws

    • Damage to body

    • Potential Outcomes

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    Changing Options

    • What

      • Ice beers

      • Light beers (healthy options)

      • Pre-mixed drinks

      • Party mixes

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    Changing Options

    • Where

      • Greek (fraternity) parties

      • House parties

      • Field parties

      • Residence Halls

      • Bars

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    Changing Options

    • Size

      • Beer

        • 12 oz, 16oz, 22oz, 36oz, 40oz, or 60oz

      • Shots

        • 1oz, 1 1/2oz, 2oz, 3oz

      • Wine

        • 4 1/2oz, 6oz, 8oz,

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    • Federal

      • 21 and over

      • Highway improvement funds

      • ATF

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    • Texas

      • Consumption

        • 21 and over

          • Unless married or

          • With parents

        • Mexico

      • Providing

        • $4,000 and up to a year in jail per minor

      • Driving

        • Driving under the influence/Driving while intoxicated

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    • University

      • Drinking on campus

      • Drinking at Residence Life

      • Visiting campus while drunk (coming to class)

      • Possession of alcohol paraphernalia

    • Judicial Processes

      • Individual

      • Organization

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    Damage to Body

    • What three areas does alcohol effect?

    • When is the brain developed?

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    Where does alcohol effect the brain?

    • Pre-frontal lobe

      • Reasoning

      • Judgment

      • Higher order problem solving

      • Understanding

      • Self management

      • Emotional control

      • Complex relationship building

      • Self awareness

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    Where does alcohol effect the brain?

    • Hippocampus

      • Inhibits learning

        • It takes far LESS alcohol to suppress learning and memory in the adolescent brain (under 25)

      • Shrinks

        • Less development long term

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    Liver damage

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    Potential Outcomes

    • DUI

    • Jail

    • Ruined relationships

    • Drop out of school

    • Sexual assault

    • Pregnancy

    • Fired from work

    • Alcoholism

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    Myths and Facts about Hazing

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    Myth or Fact

    Hazing is a problem for fraternities and sororities primarily.

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    Hazing is a societal problem. Hazing incidents have been frequently documented in the military, athletic teams, marching bands religious cults and other types of clubs and/or organizations.

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    Current Example

    • Wisconsin Marching Band

    • On a bus trip to Michigan (2006)

      • female band members were forced to kiss each other to gain access to the bus bathroom

      • at least one member had his head shaved against his will

      • at least one female member was forced to mimic fellatio on a sex toy.

    • The University of Wisconsin marching band has been suspended indefinitely while allegations of hazing, alcohol abuse and sexual misconduct are investigated. (2008)

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    Myth or Fact

    Hazing is no more than foolish pranks that sometimes go awry.

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    Hazing is an act of power and control over others – it is victimization. Hazing is premeditated and not accidental. Hazing is abusive, degrading and are at times life-threatening.

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    Myth or Fact

    As long as there’s no malicious intent, a little hazing should be o.k.

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    Even if there’s no malicious “intent”, safety may still be a factor in traditional hazing activities that are considered to be all in good fun.

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    • Northwestern Women’s Soccer

      • Photos appeared Monday on the website badjocks.com purporting to show hazing of freshman soccer players last summer. The pictures included women in underwear being blindfolded and with hands bound. At least one photo showed a woman drinking what appears to be a beer while another shows two women apparently kissing.

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    Myth or Fact

    Hazing is an affective way to teach respect and develop discipline.

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    • Respect must be EARNED-not taught.

    • Successful leaders motivate through positive role modeling.

    • Hazing is often an effective way to stop people from being engaged in a group.

    • Hazing breeds mistrust, apathy and alienation.

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    Myth or Fact

    If someone agrees to participate in an activity, it can’t be considered hazing.

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    • In Texas if you participate in hazing you are just as guilty as the person who is hazing you if you don’t report it.

    • Pressured consent does not make everything okay.

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    Myth or Fact

    It’s difficult to decide if an activity is hazing.

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    • Asking a member to sing I’m a Little Teapot in the student union over lunch.

    • Having a new member (who doesn’t like to dance) approach a girl at a bar and ask them to dance.

    • Having all members wear a shirt and tie on Fridays.

    • Having new members carry all the bags when the team is traveling.

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    • Blindfolding someone and taking them to an event.

    • When scheduling having new member pick their hours last.

    • Having freshmen park the furthest away from the campus.

    • Hosting a toga party.

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    • Is alcohol involved?

    • Will active/current members of the group refuse to participate with the new members and do exactly what they are being asked to do?

    • Does the activity risk emotional or physical abuse?

    • Do you have any reservations describing the activity to your parents, to a professor or university official?

    • Would you object to the activity being photographed for the school newspaper for filmed by a local TV news crew?

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    “If you’re not part of the solution, you’re part of the problem”

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    “If you’re not part of the solution, you’re part of the problem”

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    Christine Carruthers

    UC 305



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