What data do you need from your LMS?

1. Katie Swistowicz [Logan] Wyoming e Academy of Virtual Education & Fort Washakie High SchoolTechnology Director What data do you need from your LMS? VSS Austin, November 16th 2009

2. Questions that need answers • About students: • Are they learning the content? • Are they completing courses at a reasonable pace? • Are sufficient numbers passing classes? • In what subjects do they excel or lag? • Compared to what?

3. Questions that need answers • About teachers: • Are they effective? • Are they improving their teaching? • Are they satisfied with their jobs and with school leadership? • Are their technology skills sufficient? Where do they need to be improved? • Compared to what?

4. Teacher Performance

5. Questions that need answers • About the school: • What are the strengths and weaknesses of the curriculum? • How well is our model (e.g. hybrid, ITV, fully online) working? • Will we make AYP? • Are our kids’ parents satisfied? • Are our public relations/marketing efforts successful? • Compared to what?

6. Why Katie Cares

7. Analysis can’t be done with dirty data Evolution from clean data to dirty data… We began w/ student name, fname and lname. But as we grew our teachers needed to know which school that student was from in order to facilitate better communication. So then we started add in the name of their high school behind their last name (so it would show up in the gradebook and email) Bob Jones became Bob Jones (SHS). At the time we only had one SHS, Shoshoni High School. Fast forward four years, we now work with Sheridan HS, Southeast HS, and Sundance HS. When we want to look at how various students are doing, is Bob Jones from Shoshoni, Sheridan, Southeast, or Sundance? Can an outside person analyze our data?

8. Why are virtual schools unique for data collection? Student Information System Learning Management System

9. Why This is So Hard • Flexible scheduling (day and year) • Rolling enrollment • Fixed terms • Fixed terms w/ open enrollment • Different definitions of attendance • Students from multiple districts • Teachers from multiple districts • Individualized pacing • Full-time and part-time students

10. Student Information System • Manage common school tasks • Report cards • Letters home • Attendance • Health Records • Discipline Records • Reports to State • NCLB driven • Parent Access (web portal) • Report Cards • Attendance • Fee Balance(s) • Discipline

11. Learning Management System Facilitate asynchronous learning • Content presentation • Communication • student/instructor • student/student • student/admin • instructor/admin • Assessment • Grading

12. Data Resides in Both Systems • Grading • Cumulative course grades (LMS) • Final grade for transcript (SIS) • Course assessments (LMS) • Assessments (local, state, national) (SIS) • State Standards (SIS) • Attendance • U ser Activity (LMS) • By day • By course • By sub-section of course • Seat Time (SIS) • State Requirements • Courses • Schedule (SIS) • Transcript Info (SIS) • Rosters (LMS) & (SIS) • Content (LMS) Grading Attendance Course Data

13. Enterprise Reporting • Product of Pearson eCollege • Data is 24 hours old (not exactly real time but close) • Reporting capabilities are more robust… • No locked into a date paradigm • Is a version of Cognos, customized for eCollege data structure • Sample reports

14. Additional Data Needed • Wish List of Data Needs • State standards/benchmarks linked to individual assessment items • Reporting on standards/benchmarks and student proficiency levels • Automated emailing of reports to various users • SIF integration

15. Contact Information Katie Swistowicz [Logan] Technology Director Wyoming e Academy of Virtual Education& Fort Washakie High School www. fwsweave. com kswistowicz @fremont21.k12.wy.us