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Methods Conference 1st Year Postgraduate Research Students PROJECT MANAGEMENT WORKSHOP Roger PITFIELD October 20

Workshop objectives. Overview of project management principles why manage your work?A little inspiration! Some guiding precepts for success!!Keeping on track! (The Control loop' model)Other fundamental Project Management tools'Work starts here! (A kick-start)Be glad you were here!!. Proj

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Methods Conference 1st Year Postgraduate Research Students PROJECT MANAGEMENT WORKSHOP Roger PITFIELD October 20

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    1. Methods Conference 1st Year Postgraduate Research Students PROJECT MANAGEMENT WORKSHOP – Roger PITFIELD October 2009

    2. Workshop objectives Overview of project management principles – why manage your work? A little inspiration! Some guiding precepts for success!! Keeping on track! (The ‘Control loop’ model) Other fundamental Project Management ‘tools’ Work starts here! (A kick-start) Be glad you were here!!

    3. Project management principles – why manage your work? Nobody else will! (Rule 1) It makes life a whole lot easier!! Provides a basis for control – targeting success! (Rule 2) Coordinate disparate but linked activity streams (coherence and congruence) (Rule 3)

    4. Project management principles – why manage your work? Identify potential problems – gaps, bottlenecks etc (Rule 4) Stimulate thinking (forward thinking - and ‘reflection’!) (Rule 5) Motivation/inspiration (Rule 6) Bonus ball: It doesn’t guarantee success – but it HELPS!

    5. A little “inspiration/…” “Badly planned work will take three times longer than expected - well planned work will only take twice as long as expected!” “A journey of a thousand miles begins with a single step.” “It’s a job that’s never started that takes the longest to finish.” “Time saved at the start of a project is just as effective as time saved at the end of a project.”

    6. More “inspiration/…” “Good intentions get delayed by weeks/months/years one day at a time!” “A two year project will take three years, a three year project will never finish.” “If you’ve got to eat a frog don’t sit there looking at it!” “Look where you slipped, not where you fell.”

    7. So hopefully you will /… Show initiative Work independently – under own steam Work out key tasks Set milestones Have a plan/plans Acquire necessary resources Acquire necessary skills Build relationships Be passionate and thorough!

    8. Planning and (-v-) Control

    9. Keeping on track!

    10. S.M.A.R.T.E.R. Objectives S. = Specific M. = Measurable A. = Agreed R. = Realistic T. = Time-bound E. = Ethical R. = Recorded

    11. Monitoring (techniques) And Evaluation (types) Monitoring Keeping records Regular reporting Exception/critical incidents Discussion/s and questioning (network) Evaluation Results Your process/es Composite

    12. Other essential PM tools/… Gantt (bar) chart [c.f. network or critical path analysis (CPA)] Task breakdown chart Key events lists Force Field Analysis [Exercise 2] Potential Problem Analysis Matrices: eg (Communication/ Actor-Issue/other) Bonus tool: ‘HAVES/WANTS’ Matrix [Exercise 1]

    13. 1. Gantt chart

    19. Aims of the HAVES/WANTS MATRIX Exercise to help you to start to think about what you need in relation to your studies to help you explore both general and specific issues with others to introduce you to a simple but very effective tool that you can use throughout your studies (and beyond!) to provide an example of how simple practical tools/devices can be useful

    20. HAVES/WANTS MATRIX

    21. HAVES/WANTS MATRIX

    22. Aims of the FORCE FIELD ANALYSIS (FFA) Exercise to help you to think about the ‘project management’ process in relation to your studies to help you explore both general and specific issues with others to help you identify ways to overcome ‘negative’ issues/contexts to help you identify ways of building on ‘positives’

    23. Using Force Field Analysis to surface your PM issues

    24. PROJECT MANAGEMENT WORKSHOP – Roger PITFIELD October 2009 Methods Conference 1st Year Postgraduate Research Students Thank you and GOOD LUCK!

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