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Not “Deemed Approved”. Cinda Quattrini, Education Liaison Representative. June 2013. Facility Codes. The facility code is an eight character code assigned by the VA to each school, training institution, National Exam or approved license/certification with programs approved for VA benefits.

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Not “Deemed Approved”

Cinda Quattrini, Education Liaison Representative

June 2013


Facility codes
Facility Codes

  • The facility code is an eight character code assigned by the VA to each school, training institution, National Exam or approved license/certification with programs approved for VA benefits.

  • The ELR assigns the facility code to differentiate approved facilities from one another, based on the facility’s individual characteristics.

  • Each facility code has 4 parts: profit status, type training, name, and location.

  • Know your facility code! It determines the type of program approval you must pursue for your school and the payment method for tuition and fees.


Facility codes1
Facility Codes

The numerical code is assigned by the VA to an institution in part, to identify its profit status. This is done with the 1st digit.

  • First Digit:

    • 1 = Public

    • 2 = Private for Profit

    • 3 = Private; Non-Profit

  • Facility code determines the type of program approval you must pursue for your school.


Facility codes2
Facility Codes

The facility code determines how Ch33 tuition and fees payments are made to your institution.

  • First Digit:

    1 = Public – Tuition & Fees payments not capped

    2 = Private for Profit – Annual Cap applies

    3 = Private Non-Profit – Annual Cap applies

  • Facility code determines the type of program approval you must pursue for your school.

    Note: All payments prorated for eligibility tiers


Facility codes3
Facility Codes

The facility code also identifies the type of training offered at the school. This is done with the 2st digit.

  • Second Digit:

    1 = University, College, Professional, or Technological

    2 = Hospital

    3 = Teacher’s College

    4 = Junior (Community) College

    5-9 = Technical NCD, Business NCD, Vocational NCD, etc.

    0 = OJT or Apprenticeship Establishment

  • The second digit also plays a role in the type of program approval you must pursue for your school, as well if VRAP benefits are payable at your school.


Non-Deemed Approved

  • Non Deemed-Approved Facilities

    • Existing Approval Process remains in place for all For-Profit schools and all Stand-alone NCD institutions

      • Requests for approvals or changes must be submitted to SAA for approval

      • SAA approves programs; notifies school and ELR of approval

      • ELR then accepts approvals for VA

    • SAA also approves all new facilities, including Public and Non-Profit Private Deemed Approved schools


What Is “Deemed Approved”?

Section 203 of Public Law 111-377, effective August 1, 2011, deemed certain programs of education to be approved for the purposes of Department of Veterans Affairs (VA) educational benefit programs (Title 38, United States Code). It also gives VA the authority to approve and disapprove certain programs of education and the ability to utilize State Approving Agencies (SAAs) for compliance and oversight of schools.


What Is “Deemed Approved”?

  • The following programs are deemed to be approved effective August 1, 2011, subject to sections 3675 (b)(1) and (b)(2), 3680A, 3684, and 3696 of Title 38, United States Code:

  • Accredited standard college degree programs and non-college degree programs offered at an accredited public or accredited not-for-profit proprietary educational institution, that is accredited by an agency or association recognized for that purpose by the Secretary of Education.

  • A flight training course approved by the Federal Aviation Administration that is offered by a certified pilot school that possesses a valid Federal Aviation Administration pilot school certificate.

  • An apprenticeship program registered with the Office of Apprenticeship (OA) of the Employment Training Administration of the Department of Labor or a State apprenticeship agency recognized by the Office of Apprenticeship.

  • A program leading to a secondary school diploma offered by a secondary school approved in the State in which it is operating.

  • A licensure test offered by a Federal, State, or local government is deemed to be approved for purposes of this chapter.



Your saa
Your SAA

  • Connecticut Office of Financial & Academic Affairs for Higher EdVeterans Program Approval - School Approval Unit

    61 Woodland Street Hartford, CT 06105-2326

    Phone: 860-947-1816

  • Delaware State Approving Agency

    35 Commerce Way

    Dover, DE 19904

    Phone: 302-857-3313


Your saa1
Your SAA

  • District of Columbia SAA and ELR, Robert Dumas

    VA Regional Office

    1722 I Street NW

    Washington, DC 20421

    Phone: 202-530-9102

  • State Approving Agency for Veterans Education Programs

    University of Maine System

    147 Water St., Suite 2

    Randolph, ME 04346

    Phone: 207-582-2100


Your saa2
Your SAA

  • Maryland Higher Education Commission

    6 N. Liberty Street, 10th Floor

    Baltimore, MD 21201

    Phone: 410-767-3098

  • Massachusetts Department of Higher Education

    454 Broadway, Suite 200

    Revere, MA 02151

    Phone: 617-391-6086


Your saa3
Your SAA

  • New Hampshire Department of Education, Div. of Higher Education, Veterans Education Services

    21 South Fruit Street, Suite 20 Concord, NH 03301

    Phone: 603-271-8508

  • New Jersey Department of Military and Veterans Affairs/SAA

    Eggert Crossing Road

    PO Box 340

    Trenton, NJ 08625-0340

    Phone: 609-530-6849


Your saa4
Your SAA

  • New York Bureau of Veterans Education 2 Empire State Plaza, 17th Floor Albany, NY 12223

    Phone: 518-474-7606

  • Division of Veterans/Military Education

    Pennsylvania Department of Education

    333 Market Street, 12th Floor

    Harrisburg, PA 17126-0333

    Phone: 717-787-2414


Your saa5
Your SAA

  • Rhode Island Office of Higher Education The Shepard Building

    80 Washington Street, Suite 525

    Providence, RI 02903

    Phone: 401-456-6000

  • Vermont Office of Veterans Affairs

    Veterans Education and Training Program/SAA

    118 State Street, Drawer 20

    Montpelier, VT 05602-4401

    Phone: 802-828-1082


Your saa6
Your SAA

  • Virginia Department Veterans Services

    State Approving Agency

    900 East Main Street, 6th Floor, West Wing

    Richmond, VA 23219

    Phone: 804-786-2083

  • Foreign Schools SAA and ELR, Gerald Miller

    VA Regional Processing Office

    130 South Elmwood Avenue

    Buffalo, New York 14202

    Phone: 716-857- 3143


Weams
WEAMS

WEAMS (Web Enabled Approval Management System)

  • WEAMS is VA’s On-Line Approval Database that provides approval information for all educational establishments.

  • The Long Term Solution (LTS) interfaces with WEAMS for automated processing

  • VCEs refer to WEAMS to determine approval criteria prior to processing enrollment certifications

  • WEAMS is a full internal database with detailed information about each approved training facility and approved programs at each of those sites

  • Additionally, WEAMS has an external search engine available at www.gibill.va.gov, located in the “Choosing a School” section


Weams1
WEAMS

WEAMS (Web Enabled Approval Management System)

  • WEAMS is VA’s On-Line Approval database the provide approval information for all educational establishments.


The weams report
The WEAMS Report

  • When a new approval or reapproval action is completed by your SAA and accepted by your ELR, the ELR enters the program approval data into WEAMS under your facility code.

  • A WEAMS Report, also called a 1998 Report, is generated by the ELR and sent to the School Certifying Official(s).

  • You may only certify programs on student enrollments as they are indicated on the 1998 Report. If you have new programs, or existing programs have changed (including the name of a program), contact your SAA for an updated approval.



The weams report1
The WEAMS Report

  • Enter the programs into VA-Once or on the VA Form 22-1999 exactly as they appear on the 1998 Report. The Veterans Claims Examiners (VCEs) reference WEAMS when processing claims, as does the Long Term Solution (LTS)

  • You may certify up to the maximum number of total hours for a program on the enrollment cert as indicated on the 1998 Report. If a program is approved for 180 clock hours and the student attends 18 clock hours per week, the reported term can be no longer than ten weeks long.

  • If the student fails to complete the program as initially certified, you can’t merely extend the end date without reducing a period within the originally reported dates or reporting a period of leave of absence.


Course objective codes
Course & Objective Codes

OBJECTIVE CODES

For IHL Schools & programs only

Denotes the degree (i.e. bachelors)

If your degree is not listed, use N.E.C. code

IHL School/program must have both an objective and course code

Added on your standard programs page

Make sure your Bio screen reflects the correct type of training (IHL vs. NCD) & the program name you enter matches your SAA approval or catalog.

COURSE CODES

For both IHL & NCD schools & programs

Denotes the program (i.e. accounting)

If your program is not listed, use the closest N.E.C code

NCD school/program will have only a course code. VA Once will populate the Objective code field with the same code as you choose for the course code.

Added on your standard programs page

The VA Once Flip Book power point on the GI Bill website has been updated with instructions for course/objective codes. See slides 29-41

21




Courses Precluded From Payment

  • VA Education Benefits are not payable for all types of courses or all types of programs – even at schools that are “deemed approved.”

  • Payment of VA Education Benefits will always be prohibited for the courses indicated below:

  • Bartending and Personality Development.  Any bartending or personality development courses (38 CFR 21.4252(a)).

  • Radio:  Any course(s) given by radio (38 CFR 21.4252(d)).

  • Private Pilot's Training.  Vocational flight training for a private pilot's certificate.  However, flight training at the private pilot's level may be pursued under all chapters at an IHL (Institution of Higher Learning) for credit toward a standard college degree (38 CFR 21.4252(c)).

  • Self-Improvement Courses.  Self-improvement courses such as reading, speaking, woodworking, basic seamanship, or English as a second language, which may or may not lead to a certificate in general studies.  Although a certificate is awarded upon completion of a required number of courses or subjects, it does not meet the legal requirements of an educational, professional, or vocational objective.


Courses Precluded From Payment

Avocational Courses

Any course which is avocational or recreational in character, or for which the advertising contains significant avocational or recreational themes (38 CFR 21.4252(b)).

        (1)  The following courses are presumed to be avocational or recreational in character and require evidence establishing that the course will be of bona fide use in the pursuit of the business or occupation:

        (a)  Any photography or entertainment course; or

        (b)  Any music course, instrument or vocal, public speaking course, or course in dancing, sports, or athletics, such as horseback riding, swimming, fishing, skiing, golf, baseball, tennis, bowling, sports officiating, or other sport or athletic courses, except courses of applied music, physical education, or public speaking which are offered by IHLs for credit as an integral part of a program leading to an educational objective; or


Courses Precluded From Payment

Avocational Courses (cont.)

(c)  Any other type of course which the Department of Veterans Affairs determines to be avocational or recreational.

        (2)  The evidence required to prove a course is not avocational or recreational can include, but is not limited to:

        (a)  A statement on the application by the applicant explaining the business or occupational objective.

        (b) A statement from someone in the business or from someone who employs persons in the contemplated occupation showing the need and use of the course.  Such statements will not be required when the claimant applies for an approved correspondence course if the stated objective is the one specified in the approval notice.  In addition, when it has been established by the SAA (State Approving Agency) and the VARO (VA Regional Office) that an approved photography course in a particular school does lead to employment as a photographer, such a statement will not be required.


Courses Precluded From Payment

Courses Offered Under Contract

VA may not approve the enrollment of a veteran, servicemember, reservist, or eligible person in a course as a part of a program of education offered by any educational institution if the educational institution or entity providing the course under contract has not obtained a separate approval for the course from the appropriate State Approving Agency or from the Department of Veterans Affairs.

(38 CFR 21.4252(m))


Program Of Education

A Program Of Education:

Is a combination of subjects or unit courses pursued at an educational institution.  The combination generally is accepted as necessary to meet the requirements for a predetermined educational, professional or vocational objective.  Except for chapter 35, it may consist of subjects or courses which fulfill requirements for more than one objective, if all objectives pursued are generally recognized as being related to a single career field.


Program Of Education

  • A claimant's program must meet each of the following conditions:

  • Meet the definition of a program of education.  NOTE:  VA will pay only for courses and subjects which are part of an approved program. 

  • Have an acceptable educational, professional, or vocational objective. 

  • Be approved for VA training. 

  • The claimant must not be already qualified for the objective of the program.

  • Selection of an Objective

  • A program of education must lead to one of three types of objectives: educational, professional, or vocational. 


Objectives Defined

  • Educational Objectives:

  • An educational objective leads to the awarding of a diploma, degree, or certificate which reflects educational attainment as distinguished from a certificate or a license to practice a profession or trade.  The objective will be the name of the highest degree, diploma, or certificate included in the program, such as a GED (General Educational Development) certificate, high school diploma, bachelor degree, master degree, or Ph.D. degree.  

  • Non-Degree Postdoctoral and Graduate Level Certificate Programs.A postdoctoral-level certificate from an accredited college or university may be accepted as an educational objective. 

  • NOTE:  Undergraduate-level certificate programs lead to vocational objectives. 

  • (See 38 CFR 21.4230(b) and PL 107-103 Section 111) 


Objectives Defined

  • Professional Objectives:

  • A professional objective leads to an occupation after an individual completes an extended academic program of study.  The program must be at the college level and be generally accepted as necessary to satisfy the educational requirements for licensing or certification to practice the identified profession. 

  • Typical examples of professional objectives are lawyer, physician (M.D.), or high school teacher. 

  • A program leading to a professional objective may include courses also leading to an educational objective. For example, a BS degree in Secondary Education to become a teacher. 

  • Bar review courses may be approved as part of an overall professional program for a lawyer.  Similarly, CPA (Certified Public Accountant) review courses can be approved as part of an overall professional program for a CPA.

  • Clinical pastoral education programs may lead to either professional or educational objectives.

  • (See 38 CFR 21.4230(c))


Objectives Defined

  • Vocational Objectives:

  • A vocational objective leads to an occupation ordinarily attained after completion of a business, technical, trade, or other vocational school course, or an apprenticeship or other on-the-job training program. 

  • A vocational objective must be a recognized employment objective. 

  • It should be of the type listed in the DOL (Department of Labor) Dictionary of Occupational Titles found in the DOL "O*NET" database, at the following Internet site:"www.doleta.gov/programs/onet". 

  • Examples of vocational objectives are barber, secretary, machinist, computer programmer, automobile mechanic, and practical nurse.  With respect to non-degree certificate programs, an undergraduate level certificate from an accredited college or university may be accepted as leading to a vocational objective.

  • (See 38 CFR 21.4230(c))



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