Overpayments

1. Overpayments OSU Payroll Services - 405-744-6372

2. Overpayments: • Are when an employee received more pay than what they are entitled to • When it is too late to rewrite the check at the state • When it is too late to cancel the pay at the state OSU Payroll Services - 405-744-6372

3. Overpayment Topics • Common causes • Notification • Recovery OSU Payroll Services - 405-744-6372

4. Common Causes • Bi-weekly time was input incorrectly • Duplicate ENP’s or ENP’s to the wrong person • ENP’s for work that was never performed • Late separation EA forms OSU Payroll Services - 405-744-6372

5. Notification • Responsibility of the department • Notify payroll • Notify the employee • Oral • Written – letter or e-mail • Sometimes payroll is notified by the employee. OSU Payroll Services - 405-744-6372

6. Methods of Recovery • Rewrite/Cancel/Reversal • Reduce next check • Recover from employee • Billed to Bursar account OSU Payroll Services - 405-744-6372

7. Follow Up • Departmental responsibility • Oral/written follow up with employee • Notify Payroll of payment method • Personal check payments delivered to Payroll Services for deposit OSU Payroll Services - 405-744-6372

8. Ways to Avoid Overpayments • Double check time input • Double check all ENP’s • Be aware of the Payroll Processing Schedule • Notify Payroll as soon as possible OSU Payroll Services - 405-744-6372

9. Questions? • Call Payroll Services – 405-744-6372 OSU Payroll Services - 405-744-6372