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Thames Valley Police & Crime Commissioner. Commissioning specialist victim support services September 2014. Overview. Local commissioning 2015/16 Approx. £2,467,000 Victims’ Grants (to cover full costs of the non specialist referral services, RJ and local specialist services)

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Thames Valley Police & Crime Commissioner

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Thames valley police crime commissioner

Thames Valley Police & Crime Commissioner

Commissioning specialist victim support services

September 2014


Overview

Overview

Local commissioning 2015/16

  • Approx. £2,467,000 Victims’ Grants (to cover full costs of the non specialist referral services, RJ and local specialist services)

  • Provision will be through contracts in the six priority themes, and contracts will not necessarily be awarded all at the same time

  • Specifications are expected from November


Six priority themes

Six priority themes

  • Practical and emotional support for victims of sexual assault

  • Practical and emotional support for victims of domestic violence

  • Practical and emotional support for children and young victims of crime

  • Psychological counselling for victims in the priority categories and/or victims who have been unable to recover from the impact of the crime

  • Third party reporting mechanism for victims of hate crime

  • Victim-centred restorative justice


Guiding principles

Guiding principles

  • Thames Valley coverage, needs-led

  • Single contract/ leader provider or consortia

  • Quality and consistency of services (clear reporting; evidence of impact)

  • Enhancing the capacity of local VCSE providers

    -to provide services where this is in the best interests of victims


Collaboration and social value

Collaboration andsocial value


Social value

Social Value

  • Duty on public bodies to consider social value ahead of a procurement (Social Value Act 2012)

  • Must consider:

    • how what is proposed to be procured might improve the economic, social and environmental well-being of the area, and

    • how, in conducting the process of procurement, it might act to secure that improvement


Social value1

Social value

  • Social value is a way of thinking about how scarce resources are allocated and used. It involves looking beyond the price of each individual contract and looking at what the collective benefit to a community is when a public body chooses to award a contract

    • Social value asks the question: ‘If £1 is spent on the delivery of services, can that same £1 be used, to also produce a wider benefit to the community?


Social value discussion

Social value - discussion

How can social value be demonstrated by bidders?

  • Voluntary & Community organisations are part of local communities

    • Local knowledge, networks and connections including for referrals and support

    • Social and local commitment, including through volunteers or involvement as victims

    • Trust built through local relationships

    • As charities with ‘no shareholders’ more of

      the funding can be spent on victims


Collaboration

Collaboration

  • Coverage of whole area by connecting local groups which provide similar services

  • Integration of expertise by connecting general providers with specialists

  • Sharing full service coverage to avoid wasteful competition


The collaboration continuum

The collaboration continuum

  • Joint working (delivery and/or back office)

  • 2 or more charities/organisations

  • Shared decision making and management

Joint committee or info sharing

Joint management and delivery of a project

Joint

venture company

Full

merger


Collaboration discussion

Collaboration - discussion

  • Opportunity – what voluntary & community organisations bring to the table in partnership

    • Range of strategic connections

    • New skills and expertise; sharing ideas

    • A broad referral base

      -Pathways: identification; referral in; referral out; continuous support


Collaboration discussion1

Collaboration - discussion

  • Challenges – what stands in the way of voluntary & community organisation partnerships?

    • Capacity of smaller, niche organisations by specialism or locality (smaller community groups)

    • Size of Thames Valley goes beyond individual local authority boundaries where organisations operate

    • The priority themes cover elements but not all of the overall service; cross local authority boundary funding is not in place for other services

    • Other providers and organisations are not

      known, for such a large geographical area

    • Risk of smaller organisations being discouraged

      or lost as a stand-alone provider


Collaboration lead providers

Collaboration - lead providers

  • Understanding and

    connecting to a wider

    network of providers and

    community organisations,

    for pathways and needs-

    led support (‘egg white’)


Guiding principles1

Guiding principles

  • Collaboration must be in the interests of your beneficiaries

    • Access to new resources, relationships or networks, information

    • Better quality and coordination of services

    • Cost savings and efficiencies

    • Greater influence on policy; strength together

    • Area of benefit (can work outside but such work must produce a benefit for your beneficiaries)


Critical issues 1

Critical issues 1

  • What area does your organisation cover?

  • Have you developed links with other organisations which complete the coverage?

  • Who will lead?

  • What are the arrangements between the partners/consortium members? (MoU; partnership agreement; joint venture company…)

  • What are the financial arrangements?


Critical issues 2

Critical issues 2

  • What expertise does your organisation have?

  • Have you developed links with other organisations which provide full expertise?

  • Who will lead?

  • What are the arrangements between the partners/consortium members? (MoU; partnership agreement; joint venture company…)

  • What are the financial arrangements?


Critical issues 3

Critical issues 3

  • You could provide full VS services across the whole TVPCC area

  • Are you willing to share or do you want to compete for the whole pie?

  • Who will you share with? (and using what arrangements?)

  • How will sharing the work contribute to building social value? (Evidence)


Critical issues all

Critical issues - all

  • Due diligence on partners

  • What’s in the agreement

  • Risks: complex decision making; additional costs; reputation; liabilities

  • Management – who has power to do what?

  • Accountability, control and sanctions

  • Capacity

  • Costs of taking lead role/delivery role


Legal agreement

Legal agreement

  • Essential to have a clear agreement between the consortium members reflecting the way you have decided to work

  • Possible to develop “boiler plate” agreement

  • Not very expensive…

  • Potential risks of not having a proper agreement are considerable


Tvpcc procurement

TVPCC procurement

  • 2015/16 will be contracts for services

  • Transparent procedures; fair competition for all suppliers; open to all sectors of the community

  • Most appropriate and cost effective (taking account of whole life costing)

  • Comply with TVPCC financial and Diversity and Disability regulations; and Quality of Service Commitment

  • Comply with wider EU and government policy on procurement


Conclusions and next steps

CONCLUSIONS ANDNEXT STEPS


Timeframe

Timeframe

First wave Invitation To Tender (ITT) Nov 2014:

  • RJ, ISVA, Young People’s Services

    - Open procedure, 3 years +1 +1

  • OJEU process – 40 day ITT, evaluation, clarification, award, 10 day standstill.

  • Evaluation (a) Cost 40% (b) Deliverables 60%

    Deliverables scored 0 to 10, where:

    • 10 (meets requirement in full)

    • 6 (meets most of the requirement but with at least 1 significant concern)

    • 2 (provides little of the requirement)


Next steps

Next steps

  • Survey and directory, to increase awareness about the range of organisations across the Thames Valley providing support services to victims

  • To be compiled by Reading Voluntary Action with Oxfordshire Community and Voluntary Action, Community Impact Bucks and Community Action Milton Keynes

  • Engagement workshops, 13 and 16 October

    • Draft service specifications and procurement

  • Bid-writing workshop, 5 November

    • Effective tendering and proposals


  • Thames valley police crime commissioner

    For further information

    • http://www.thamesvalley-pcc.gov.uk/Partnership/Victims-Services.aspx

      Other inquiries

    • [email protected]


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