Data Front Solutions Team

1. Data Front Solutions Team James McKenna Group Role: Project Manager Angela Decker Group Role: Stakeholder Liaison Lauren Nearhood Group Role: Creative Consultant Linda Levan-Mowery Group Role: Technical Writer Data Front Solutions

2. Problem Statement { South Hills is moving away from their current School Management system to a system called Top School. Top School currently has no system to track and manage possible internship sites for all its programs. The current system varies from school to school and program to program. Design an Online system that will meet the needs of all programs and schools to better control and maintain possible Internship sites. Data Front Solutions

3. CIPHER System Comprehensive Internship Placement Handling & Employer Relations System Data Front Solutions Contributing Authors:James McKenna, Angela Decker, Linda Levan-Mowery, Lauren Nearhood

4. Project Objectives • Develop a system to better manage organizations that host student interns. • Assist in the placement process • Decease total time spend • Organizing • Tracking • Documenting • Document who, what, where • Don’t stop at the basics; include the bells & whistles Data Front Solutions

5. The Old & The New Current System(s) CIPHER System Centralized database Web-based interface Intelligent reporting Built-in search & student placement Cross-site sharing Accessible to all parties • Not centralized • Hand-written forms • Microsoft Excel spreadsheets • Access databases • Web-based applications • No cross-site sharing • Limited visibility Data Front Solutions

6. Simplified Workflows Data Front Solutions

7. Database Design Data Front Solutions

8. Information-Rich Interfaces Data Front Solutions

9. Continued… Data Front Solutions

10. Soft Benefits CIPHER will allow advisors to manage internship placement efforts • Tracking student success • Increase staff and faculty productivity • Straighten business relationships with internship site partners • Draw in new students through word-of-mouth advertising • Strong community reputation, and alumni referrals. Data Front Solutions

11. Schedule & Budget Budget Information Schedule Information Project deadline 9-1-2011 Date is attainable if: Project team begins 6-17-11 Two programmers working on the project Multi-tasking feature design is required • Currently no allotted budget • If contracted programmers • This estimate breaks down • $50 per hour • 40 Hours per week • Total cost would be: $22,000 Data Front Solutions

12. Conclusion { The current site management techniques in place vary from campus to campus and program to program. After speaking with advisors and South Hills staff involved in internship placement, we (Angela Decker, Linda Levan-Mowery, Lauren Nearhood, and James McKenna) conclude that substantial changes in site information tracking, contact relationship management, and students’ placement processing are required in South Hills School of Business & Technology’s Student Internship programs. CIPHER is the solution. Data Front Solutions

13. Questions ? Data Front Solutions