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Microsoft Web Outlook Training PPT - PowerPoint PPT Presentation

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Microsoft Outlook Training Jeffrey S. Hatcher Technology Director Introduction Microsoft Exchange, our new e-mail system Replaces existing Novell Groupwise Two ways of accessing my e-mail Agenda Overview Terms I need to know Microsoft Web Outlook Microsoft Outlook Using Calendars

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Microsoft outlook training l.jpg

Microsoft Outlook Training

Jeffrey S. Hatcher

Technology Director

Microsoft Exchange

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  • Microsoft Exchange, our new e-mail system

  • Replaces existing Novell Groupwise

  • Two ways of accessing my e-mail

Microsoft Exchange

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  • Overview

  • Terms I need to know

  • Microsoft Web Outlook

  • Microsoft Outlook

  • Using Calendars

  • Requesting Technical Help

Microsoft Exchange

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  • What is Microsoft Exchange?

  • Why do I need it?

Microsoft Exchange

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  • Exchange: Our new e-mail server.

  • Web Outlook: The program used to check my e-mail from the internet. Can be used anywhere.

  • Outlook: A Microsoft program for checking my e-mail on a single pc.

Microsoft Exchange

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Microsoft Web Outlook

  • Bring up the internet using Internet Explorer.

  • Go to

Microsoft Exchange

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Microsoft Web Outlook

  • Click on Check E-mail

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Microsoft Web Outlook

  • Type your user name and password.

  • If asked, domain is Miller.

Microsoft Exchange

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Microsoft Web Outlook

Microsoft Exchange

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Changing Password

  • Click on the options button on the left.

  • Scroll until you see Change Password.

  • Click on button.

  • If asked, click YES on Security Warning.

  • Type current password and new password in blanks.

  • New password must be 6 or more characters.

Microsoft Exchange

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Checking E-mail

  • You begin in the Inbox.

  • Messages automatically show in the Preview Pane.

  • Click on other messages to view them.

Microsoft Exchange

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Deleting E-mail

  • Click on message you want to delete.

  • Click the X button in the menu bar.

  • Don’t forget to empty your trash!

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Sending Mail

  • Click New in the Menu Bar.

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Sending Mail

  • Type e-mail addresses in the blocks.

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Sending Mail

  • Click the To… button to search address book.

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Sending Mail

  • Click the Check Names button to fill in addresses.

Microsoft Exchange

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Sending E-mail Helpful Hints

  • Type the first or last name of a person in the block and click Check Names to have it fill in the address.

  • Use ; to separate multiple addresses.

  • Use the Save button to save an e-mail for later. It will be saved in the Draft folder.

Microsoft Exchange

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Reply and forward

  • Click the arrows in the menu bar for replies or to forward a message.

Microsoft Exchange

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Using Folders

  • Right Click on the Inbox Folder.

  • Choose New Folder.

  • Name it.

  • Drag any mail you want to save to the new folder you created.

Microsoft Exchange

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Logging out

  • Click the Log Off button to close your session.

  • Make sure you close Internet Explorer!

Microsoft Exchange

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Microsoft Outlook

  • Program for accessing e-mail from a single computer.

  • Must be configured.

  • Allows you to click any “mail to” links on a web page.

  • Expanded functionality.

Microsoft Exchange

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Outlook Pros

  • Looks similar to Microsoft Web Outlook.

  • Can be configured to check multiple mailboxes.

  • Give you access to the ability to click an e-mail address on the web.

  • Provides additional advanced functions.

Microsoft Exchange

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Outlook Cons

  • Must use a current version of Outlook.

  • Can only be used within the school system. Users must still work with Web Outlook from home.

Microsoft Exchange

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  • Allows you to schedule meetings.

  • Will send e-mails to other attendees asking them to attend.

  • Eliminates those lost “sticky notes.”

  • You can print your calendar.

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  • How to use Web Outlook.

  • How to compose new messages.

  • How to use the address book.

  • How to Reply/Forward.

  • How to use folders.

  • How to use the Calendar.

  • Differences between Web Outlook & Outlook.

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Where to Get More Information

  • Use the Help button to access tutorials.

  • Ask other teachers.

  • E-mail requests to:Jeff [email protected]

Microsoft Exchange