Microsoft Office Outlook 2007 Training

1. Microsoft® Office Outlook® 2007 Training Manage your mailbox III: Move or copy messages to Personal Folders Before you begin: If you’re not sure what a Personal Folders file is or what it means to store messages on your own computer, see the Outlook 2007 online training presentation titled “Manage your mailbox II: Understand your choices for storing.” [Note to trainer: For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.] Before you begin: If you’re not sure what a Personal Folders file is or what it means to store messages on your own computer, see the Outlook 2007 online training presentation titled “Manage your mailbox II: Understand your choices for storing.” [Note to trainer: For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]

2. Manage your mailbox III: Move or copy messages to Personal Folders Course contents Overview: Your electronic filing cabinet Lesson: Store your messages in Personal Folders

3. Manage your mailbox III: Move or copy messages to Personal Folders Overview: Your electronic filing cabinet

4. Manage your mailbox III: Move or copy messages to Personal Folders Course goals Create a Personal Folders file that you can use to move your e-mail messages from the server to your own computer. Create subfolders inside the Personal Folders file for better organization. Export messages to a Personal Folders file to create backup copies of them.

5. Lesson Store your messages in Personal Folders

6. Manage your mailbox III: Move or copy messages to Personal Folders Store your messages in Personal Folders

7. Manage your mailbox III: Move or copy messages to Personal Folders Step 1: Create the Personal Folders file

8. Manage your mailbox III: Move or copy messages to Personal Folders Step 1: Create the Personal Folders file

9. Manage your mailbox III: Move or copy messages to Personal Folders Step 2: Create subfolders After you click OK, you’ll see your new subfolder in the Navigation Pane under Personal Folders. After you click OK, you’ll see your new subfolder in the Navigation Pane under Personal Folders.

10. Manage your mailbox III: Move or copy messages to Personal Folders Step 3: Move messages Other ways to move messages include: Drag them. Use the Move to Folder button on the Ribbon. (This button is available when you’ve double-clicked the message to open it.) Use rules that you set up to move messages automatically. There’s a pointer to more information about creating rules in the Quick Reference Card that’s linked to at the end of this course.Other ways to move messages include: Drag them. Use the Move to Folder button on the Ribbon. (This button is available when you’ve double-clicked the message to open it.) Use rules that you set up to move messages automatically. There’s a pointer to more information about creating rules in the Quick Reference Card that’s linked to at the end of this course.

11. Manage your mailbox III: Move or copy messages to Personal Folders Need a copy? Use Export

12. Manage your mailbox III: Move or copy messages to Personal Folders Need a copy? Use Export The picture shows the Import and Export command on the File menu, which you would use to start the Import and Export Wizard. It also shows one of the screens that you would see as you followed the steps to export messages to a file. The picture shows the Import and Export command on the File menu, which you would use to start the Import and Export Wizard. It also shows one of the screens that you would see as you followed the steps to export messages to a file.

13. Manage your mailbox III: Move or copy messages to Personal Folders Use unique names

14. Manage your mailbox III: Move or copy messages to Personal Folders Use unique names

15. Manage your mailbox III: Move or copy messages to Personal Folders Know the location of your PSTs

16. Manage your mailbox III: Move or copy messages to Personal Folders Know the location of your PSTs The Quick Reference Card linked to at the end of the course contains a pointer to more information about opening and closing Personal Folders files. The Quick Reference Card linked to at the end of the course contains a pointer to more information about opening and closing Personal Folders files.

17. Manage your mailbox III: Move or copy messages to Personal Folders Know the location of your PSTs

18. Manage your mailbox III: Move or copy messages to Personal Folders Suggestions for practice Create a Personal Folders file. Create a subfolder in your Personal Folders. Move a message to Personal Folders. Export to create copies (optional). Close the sample data folders. [Note to trainer: With Outlook 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important: If you don’t have Outlook 2007, you won’t be able to access the practice instructions.][Note to trainer: With Outlook 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important: If you don’t have Outlook 2007, you won’t be able to access the practice instructions.]

19. Manage your mailbox III: Move or copy messages to Personal Folders Test question 1 When you create a Personal Folders file, how many names can you specify for it? (Pick one answer.)

20. Manage your mailbox III: Move or copy messages to Personal Folders Test question 1: Answer Two.

21. Manage your mailbox III: Move or copy messages to Personal Folders Test question 2 The Data File Management command allows you to see only the folder name of a Personal Folders File. (Pick one answer.)

22. Manage your mailbox III: Move or copy messages to Personal Folders Test question 2: Answer False.

23. Manage your mailbox III: Move or copy messages to Personal Folders Test question 3 How many Personal Folders files can you have on your computer? (Pick one answer.)

24. Manage your mailbox III: Move or copy messages to Personal Folders Test question 3: Answer As many as you like.

25. Manage your mailbox III: Move or copy messages to Personal Folders Quick Reference Card For a summary of the tasks covered in this course, view the Quick Reference Card.

26. USING THIS TEMPLATE See the notes pane or view the full notes page (View menu or tab) for detailed help on this template. Using This Template This Microsoft Office PowerPoint® template has training content about how to create a Personal Folders file that you can use to move your e-mail messages from the server to your own computer. It’s geared for you to present to a group and customize as necessary. This template’s content is adapted from the Microsoft Office Online Training course called “Manage your mailbox III: Move or copy messages to Personal Folders.” Features of the template Title slide: On the very first slide, there is placeholder text over which you should type the name of your company. Or you can delete the text box altogether if you don’t want this text. Animations: Custom animation effects are applied throughout the presentation. These effects include Peek, Stretch, Dissolve, and Checkerboard. All effects play in previous versions back to Microsoft PowerPoint 2000. To alter animation effects, go to the Slide Show menu, click Custom Animation, and work with the options that appear. If this presentation contains an Adobe Flash animation: To play the Flash file, you must register a Microsoft ActiveX® control called Shockwave Flash Object on your computer. To do this, download the latest version of the Adobe Flash Player from the Adobe Web site. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition, and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Outlook 2007 installed to view the hands-on practice sessions. If you don’t have Outlook 2007, you won’t be able to access the practice instructions. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu). Using This Template This Microsoft Office PowerPoint® template has training content about how to create a Personal Folders file that you can use to move your e-mail messages from the server to your own computer. It’s geared for you to present to a group and customize as necessary. This template’s content is adapted from the Microsoft Office Online Training course called “Manage your mailbox III: Move or copy messages to Personal Folders.” Features of the template Title slide: On the very first slide, there is placeholder text over which you should type the name of your company. Or you can delete the text box altogether if you don’t want this text. Animations: Custom animation effects are applied throughout the presentation. These effects include Peek, Stretch, Dissolve, and Checkerboard. All effects play in previous versions back to Microsoft PowerPoint 2000. To alter animation effects, go to the Slide Show menu, click Custom Animation, and work with the options that appear. If this presentation contains an Adobe Flash animation: To play the Flash file, you must register a Microsoft ActiveX® control called Shockwave Flash Object on your computer. To do this, download the latest version of the Adobe Flash Player from the Adobe Web site. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition, and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Outlook 2007 installed to view the hands-on practice sessions. If you don’t have Outlook 2007, you won’t be able to access the practice instructions. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu).