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Session 6

Session 6. Content types Survey, Meeting, Talkback Consultation, Discussion Forum. Survey. Use it for creating polls, collect opinions or personal information, share questionnaires Collaborative Users fill in the survey Time spanned Deadline

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Session 6

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  1. Session 6 Content types Survey, Meeting, Talkback Consultation, Discussion Forum

  2. Survey • Use it for creating polls, collect opinions or personal information, share questionnaires • Collaborative • Users fill in the survey • Time spanned • Deadline • Output: reports containing the data in the answers

  3. Survey

  4. Survey

  5. Survey

  6. Survey

  7. Survey

  8. Survey

  9. Meeting • Serves as online registration for an event, storing and distributing meeting documents, collecting participants’ information • Container object • Allows access settings • Can contain other objects • Collaborative • Users can register to participate • A survey can be required for participants • Geo-localized and time-spanned • Geographical location, start/end date • Output: participants list, related documents

  10. Meeting object – a folder • It contains subobjects • Add other objects inside a meeting • Configure accepted types of subobjects to be added • Users can subscribe to notifications • It uses permission settings • Which roles have access? • Restrict Access to participants – actually makes use of special Roles: Meeting Observer, Meeting Participant (and Meeting Waiting List).

  11. Meeting Process flow of a meeting - Including settings that change the flow-

  12. Meeting – process flow • No – visitor/user can view, browse and download files uploaded inside the meeting • Yes – files inside the Meeting are not visible; visitor/user only sees Title, Description, Location, Period, Organizer and can download calendar file

  13. Meeting – process flow • Yes – “Register to attend” button is available; user can register him/herself, or register somebody without an account; visitor can login or register without an account • No – nobody can register; Organizer is responsible for registering participants (Participants)

  14. Meeting – process flow • Yes • User is automatically accepted as participant • Visitor receives a special private invitation link; using the link to access the invitation, he/she is automatically logged in as Participant • No • Organizer of the meeting needs to approve/reject the request (Applicants); • approval triggers up-mentioned actions

  15. Meeting – process flow • No. User can view, browse and download meeting documents, see agenda, see other participants • Yes. User is prompted with the survey each time he/she tries to access the Meeting index as participant. Submitting the survey will enable meeting access just as before, in addition with the participant’s benefits.

  16. Meeting – tools for organizer • Manage Participants • Approve/reject requests, add participants • Email Participants • Export Participants list (xls) • Manage Survey • Manage Files (objects) inside the meeting

  17. Meeting – tools for participants • See meeting details • Browse meeting related files (objects) • Download iCalendar file (one click to import in Outlook Calendar, Google Calendar, etc.) • Subscribe to notifications • Contact organizer • See other participants

  18. Talkback Consultation • Good way to collect user opinions for a given document/publication draft/report draft • Collaborative • Users post comments per paragraph • Users can invite other people to comment • Time spanned • Deadline • Output: reviews for the document

  19. Talkback Consultation

  20. Talkback Consultation

  21. Talkback Consultation

  22. Talkback Consultation

  23. Talkback Consultation

  24. Talkback Consultation

  25. Discussion Forum • Good way to engage users in discussions on given topics, define and discuss upon common methodologies, exchange messages in a shared environment etc. • Collaborative • Users open new topics, address questions/inquiries for others to see • answer the existing ones • Output • History of discussions • Can serve as an FAQ for new comers

  26. Discussion Forum

  27. Discussion Forum

  28. Discussion Forum

  29. Discussion Forum

  30. Discussion Forum

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