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HRMS UL Meeting Non-Student Temporary Unit Readiness Coordinator April 15, 2011

HRMS UL Meeting Non-Student Temporary Unit Readiness Coordinator April 15, 2011. Agenda. Project Updates Communication Planning System Demo – Manage Applicants Security Roles and Assignments April / May Tasks Questions. Project Updates. Development continuing

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HRMS UL Meeting Non-Student Temporary Unit Readiness Coordinator April 15, 2011

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  1. HRMS UL Meeting Non-Student Temporary Unit Readiness Coordinator April 15, 2011

  2. Agenda Project Updates Communication Planning System Demo – Manage Applicants Security Roles and Assignments April / May Tasks Questions

  3. Project Updates • Development continuing • End-to-end testing begins in April • Sandbox available May 15 • Training materials being developed • On target for June 1 delivery • Labs open week of June 27 • Central Offices getting ready • Unit Readiness on target?

  4. Communication Plan (cont.) April • Video Production • HRMS Business Managers • Story on UHR Website May • General story in University Record, UHR Newsletter, UMHS Inside View

  5. Communication Plan (cont. 2) • Questions: Overview session needs?

  6. Manage Applicants

  7. Job Offer 1

  8. Job Offer 2

  9. Onboarding Process

  10. System Demo Demo of Manage Applicants • Dispositions • Offer / Prepare for Hire • On-boarding

  11. Security Highlights • No new roles added to security matrix • Security role required for eRecruit access • Training required for all new security roles, assignments • Training strongly encouraged for these currently holding a role

  12. Security Roles • HR EMP Resume Viewer • HR EMP Job Open Updater • HR EMP Unit User

  13. HR EMP Resume Viewer • General access – none • Must be on the Hiring Team for access to anything • View the job opening • View the job applicant resumes • Disposition the job applicants • Job Opening Approver • Receive approval email • Approve or deny in system • Job Offer Approver • Receive approval email • Approve or deny in system

  14. HR EMP Job Open Updater • All HR EMP Resume Viewer access, plus… • Must be on the Hiring Team to access anything • General Access • Create/edit job openings • Manage resumes • Create job offers • Job Opening Approver • View/edit/approve/deny assigned openings • View resumes & dispositions applicants • Job Offer Approver • View assigned job openings • Approve/deny assigned job offers

  15. HR EMP Unit User • All HR EMP Job Open Updater access, plus… • General access • View/edit/update any job opening • Manage resumes for any job opening • Create job offers for any job opening • View any applicant information • Run Applicant Summary Report • Ability to search broad database • Review Restricted Table records • Review Image Now Personnel files

  16. Security Assignments • Spreadsheets sent mid-April • Instruction tab with specifics • 4 documents on CTools for assistance • Directly related to business processes • Due to Anne annert@umich.edu by May 16 • Spreadsheet used later to track training

  17. April/May Tasks • Complete business process work • Security role assignments due May 16 • May UL Meeting: implementation and training • Suggestions eRecruitPT@umich.edu

  18. ??? Questions or Suggestions

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