STAAR & STAAR EOC

1. MAY 2019 STAAR & STAAR EOC Brownsville ISD – A.R.E.

2. Remember! This PowerPoint does NOT eliminate the requirement to read the DCCR, TA manual, Oral Guidelines, etc. READ THE MANUALS! DCCR:https://txassessmentdocs.atlassian.net/wiki/spaces/ODCCM/pages/234651649/What+s+New 2019 STAAR – May Administration

3. TEST ADMINISTRATION 2019 STAAR – May Administration

4. TEST ADMINISTRATION Calendar of Events 2019 STAAR – May Administration

5. STAARPolicies and Procedures • TA must actively monitor to verify answers are being marked in AD • TA must determine if answer document is complete before student leaves test site • If necessary, DTC may grant permission to transcribe answers from test booklet Time Limits May assessments limited to 4 hours (unless XT) Tests must be completed in one day 2019 STAAR – May Administration

6. STAARPolicies and Procedures • TA must use a clock or a timer to monitor test time • Time begins after the TA reads the directions and tells students to begin working on their tests • TA must call out time left in 1-hr intervals and shorter intervals during last hour • Once time is up, TA must ensure no additional answers are recorded Recording Time START time for session must be recorded on seating chart STOP time for sessionmust be recorded on sitting chart Individual STOP time must be recorded on sitting chart 2019 STAAR – May Administration

7. STAARPolicies and Procedures • TA’s must monitor students during breaks 100% of time • Stop the time for breaks such as: • Lunch • Medical breaks • Emergency situations • Consolidations or movements • Do not stop the time for: • Water breaks • Bathroom breaks • Snack breaks • Physical or mental breaks Late Arriving Students Each student must have their designated time available Late students must be kept aware of time left to test 2019 STAAR – May Administration

8. STAARPolicies and Procedures • For these students, when they return: • TA’s should keep track of amount of time left in the session • TA’s must provide ONLY the time left during the make-up session • TA’s should use a paperclip to separate the questions completed • TA’s must ensure the student does not go back to completed questions • If student was testing online • TA’s should remind the student not to go back to previously answered questions • TA’s should closely monitor the student to make sure he/she doesn’t.  Students Who Become Sick During a Test If a student is sent home due to illness, upon returning the student may complete the test(within the week) 2019 STAAR – May Administration

9. STAARPolicies and Procedures • Eligibility Criteria • Student must be absent during the entire testing & make-up window and must meet one condition listed below: • Be unable to receive SUFFICIENT/CONSISTENT homebound services due to medical issues • Be unable to respond to test questions due to TERMINAL/DEGENERATIVE illness • Be receiving EXTENSIVE short-term medical treatment due to medical emergency or severe injury • Be unable to interact with peers/educators without risk of infection or contamination Medical Exclusion CTC will review and submit request and copies of medical documentation DTC will submit request to TEA at end of test window 2019 STAAR – May Administration

10. STAARPolicies and Procedures • Requirements for grade 8 Math & Algebra I • A graphing calculator must be available to each student taking the test • Calculator must be the same type used during instruction • Requirements for Grade 8 Science and Biology • A scientific or graphing calculator must be available to all students taking these tests Calculator Policy Memory must be CLEARED to factory default before and AFTER testing Calculators must be in KIOSK/locked mode 2019 STAAR – May Administration

11. STAARPolicies and Procedures • All technology used must: • Be set in lock mode (e.g. TESTNAV) • Block the user from accessing functionality such as • The ability to send secure content • The ability to send or receive any person-to-person communication • The ability to save secure test content • All tablets, laptops or desktop computers must have applications that prevent compromising the curriculum assessed Technology Guidelines Campus must have procedures in place to prevent the use of personal electronic devices 2019 STAAR – May Administration

12. STAARPolicies and Procedures Required Campus Coordinator Training Topics Materials – paper and online accommodations, paper and online testing, testing in alternative education centers Testing with designated supports & understanding accessibility policies Preparing testing locations and allowed materials for each administration List of current accommodations and allowed accessibilities, Completing answer document fields Verifying pre-coded answer documents Ensuring distribution of appropriate answer documents • All testing roles and responsibilities (classified and certified) • Test security – including oaths, procedures, active monitoring, seating charts, materials control form, consequences for adult and student cheating and training modules • Scheduling – test dates, time limits, breaks, make-up testing • Preparing for tests – identifying students, receiving & storing test materials 2019 STAAR – May Administration

13. STAAR Additional Student Data Collection Time-to-Test Information New to Texas Information For all paper and online tests, mark “NEW TO TEXAS” for any student who transferred into Texas during the current school year STAAR grades 3-5 is designed to be completed within 2 hours • Mark a “0” in column A of the AGENCY USE field if student does not complete the test within 2 hrs. STAAR grades 6-8 is designed to be completed within 3 hours • Mark a “0” in column A of the AGENCY USE field if student does not complete the test within 3 hrs. • For multiple-subject answer documents, use column B for the 2nd test • Examples: • Grades 3 & 6: Reading • Grade 8: Social Studies 2019 STAAR – May Administration

14. STAARAccessibility Features Signing test administration directions 2 Translating test administration directions 3 Using a bilingual dictionary In the math, science and social studies tests 4 Allowing a student to read the test aloud 5 10 Providing reading assistance on the grade 3 math test Making assistive tools available • Scratch paper/dry erase boards • Colored overlays • Blank place markers • Magnifying devices • Various highlighters, colored pencils, etc. • Amplification devices • Projection devices 7 Minimize distractions or help maintain focus 8 Allowing small group and individual administrations 9 Reminding students to stay on task 1 6 Photocopying or enlarging non-secure test materials

15. STAAR ACCOMMODATIONS 2019 STAAR – May Administration

16. Designated Supports Two types of supports • Approved locally • Each 504, LPAC, ARD, and/or RTI committee determines eligibility. • No accommodation request form should be submitted to T.E.A. • No changes at the campus level two weeks prior to testing • Supports Requiring T.E.A. approval • The ARD, LPAC, 504, RTI committee determines if SPECIFIC eligibility criteria is met. • Campus submits request to DTC. • DTC submits request to T.E.A. • Must be submitted at least three weeks prior to testing. 2019 STAAR – May Administration

17. Accommodations* Emergency Situations Plan of Action Encourage and consider student independence first Contact DTC and together, review the locally determined designated supports to see if student’s needs can be met DTC will contact T.E.A. if necessary and obtain permission and additional instructions if using a designated support that requires T.E.A.’s approval During these situations there is no expectation that the student would have routinely received the accessibility feature Unexpected or Emergency Situations *As applicable, the appropriate designated support bubble should be marked on the answer document or online system 2019 STAAR – May Administration

18. Content & Language Supports • Embedded into online tests and will appear as: • Pre-reads • Pop-ups • Rollovers • The pop-ups and rollovers contain text support such as: • Definitions • Simplified wording • Bulleted lists • Graphic organizers Oral Administration Students taking STAAR online will receive an OA via text-to-speech functionality 2019 STAAR – May Administration

19. Considerations • TA must receive additional training when administering a test with designated supports • TA must read Special Instructions/Considerations of each applicable accessibility policy and be trained on specific guidelines • TA must receive additional training if providing an oral administration • TA must ensure students have the necessary supports they are eligible for • TA must receive additional training if providing a T.E.A. approved accommodation request Testing with Designated Supports Test Administrator Training Requirements 2019 STAAR – May Administration

20. Test Security & Confidentiality 2019 STAAR – May Administration

21. Test Security Account for all materials before, during and after a test administration Only trained personnel who have signed an oath have access to these materials and information Campuses must implement controls to ensure proper storage of materials Campuses must accurately track secure materials throughout the test administration All materials must be returned to the DTC upon completion of administration Accounting for All Secure Materials and Confidential Information 2019 STAAR – May Administration

22. Confidentiality Requirements TA’s must protect contents of test booklets, online assessments, test tickets and completed answer documents TA’s must have a signed oath on file BEFORE they handle secure materials TA’s must understand their obligations concerning security & confidentiality of these documents TA’s must be aware of the test they are administering that day TA’s must NOT deviate from the instructions in the TA manuals Protecting the Contents of All Secure Materials 2019 STAAR – May Administration

23. Confidentiality Requirements (cont.) No one may view, reveal or discuss the contents of a test booklet or online assessment before, during or after a test administration No one may duplicate, print, record, write notes, or capture any portion of a secure assessment (paper or online) Only students may respond to test items TA’s who have permission to view secure materials due to accommodations must be reminded of the confidentiality clause No one may solicit information from students about secure test content during or after a test administration Protecting the Contents of All Secure Materials 2019 STAAR – May Administration

24. Penalties • Placement of restrictions on the issuance, renewal or holding of a certificate, either indefinitely or for a set term • Issuance of an inscribed or non-inscribed reprimand • Suspension of a certificate for a set term or issuance of a probated suspension for a set term • Revocation or cancellation, which includes accepting the surrender of, a certificate without opportunity for reapplication for a set term or permanently • Impose any additional conditions or restrictions upon a certificate that he State Board of Educator Certification deems necessary to facilitate the rehabilitation and professional development of the educator or to protect students, parents of students, school personnel, or school officials Prohibited Conduct In accordance with 19 TAC 101.3031 and as described in the security section of the DCCR, any person who violates, assists in the violation, or solicits another to do so, as well as any person who fails to report such violation is subject to the following penalties: In addition, any irregularities in test security may result in the invalidation of students’ assessments 2019 STAAR – May Administration

25. Security Oaths • All personnel who participate in state-mandated testing must meet eligibility requirements: • Be employed by the district • Be trained • Sign an oath • If non-certified, must be trained and sign a non-certified oath as well as be supervised by certified personnel 2019 STAAR – May Administration

26. Irregularities Serious Irregularities include… Score student tests formally or informally Duplicate, record or electronically capture confidential test content Fraudulently exempt or prevent students from participating in a required state assessment Encourage or assist an individual to engage in conduct that is a serious violation of test security Fail to report any of the items listed here • Directly or indirectly assist students with responses to test questions • Tamper with student responses • View secure test content without authorizations • Discuss or disclose secure test content or student responses 2019 STAAR – May Administration

27. Irregularities • Eligibility errors • IEP implementation issues • Improper accounting of secure materials • Monitoring error • Other procedural errors Procedural Irregularities include…. 2019 STAAR – May Administration

28. Irregularities Reporting Investigating DTC (or designee) is responsible for investigating all testing violations, whether confirmed or alleged All confirmed irregularities will be reported to T.E.A. • Each person is responsible to report any violation or suspected violation • Failure to report a violation could result in disciplinary actions • If requested, a statement must be provided about the incident 2019 STAAR – May Administration

29. Student Cheating • Serious violation: student photographs or duplicates test content or disseminates this information using an electronic device • Student test may be invalidated • If a student cheats, the district is required to • Invalidate the student’s test • Submit a procedural irregularity (if inadequate monitoring contributed to cheating) • Submit a serious irregularity (if testing personnel contributed to cheating) • Complete a Locally Determined Disciplinary Action form to report disciplinary action taken against students who participated in the cheating 2019 STAAR – May Administration

30. Training 2019 STAAR – May Administration

31. TA Training • Prior to training, read the TA manual • Attend the training where the topics discussed will include: • test security • testing roles and responsibilities • materials distribution & return • monitoring test environment • completing answer document fields • reporting irregularities • signing a security oath • If testing online, review and complete the STAAR online testing tutorial • If testing online or testing with accommodations, you will have to attend a second training 2019 STAAR – May Administration

32. Prepare for Testing • Review testing rosters • Review testing rooms • Prepare for testing with accommodations • Ensure students have completed online tutorials • Generate & secure student tickets for online testing • Prepare the areas: signs with warnings • Verify each test site has a clock/timer • Desks/computers are cleared • Have method to prevent students from seeing each other’s answer document/monitor • Ensure that there are headphones for text-to-speech 2019 STAAR – May Administration

33. Seating Charts • Seating charts must be completely filled out –on the day of the test (not before) • Seating charts must contain: • Student name • Local ID number • Testing room • Location of each student during testing • Name(s) of test administrator(s) and monitor(s)/reliever(s) • All seating charts must include start/stop session times AND individual stop times 2019 STAAR – May Administration

34. Paper Testing Materials • Testing roster (with accommodations) • Two #2 pencils with erasers per student • One test booklet • One answer document • One answer document (copy) for demonstration purposes • Scratch/graph paper • One calculator (for Biology, grade 8 science/if eligible in other grades) • One graphing calculator (Algebra 1, grade 8 math only) 2019 STAAR – May Administration

35. Online Testing Materials • Testing roster • Student test tickets • Scratch paper and graph paper (as applicable) • Pencils/pens • Calculators (Biology, grade 8 science) • Graphing calculator (Algebra 1, grade 8 math) • Headphones (as applicable) 2019 STAAR – May Administration

36. Inventory Materials • TA must check OUTtest booklets or test tickets and initial the appropriate Materials Control Form • TA must verify the counts received and initial in the correct DATE column in the Materials control Form • CTC or designated person must count and initial the IN column at the end of each day (tickets and booklets) Using the Materials Control Form 2019 STAAR – May Administration

37. Testing Monitor Paper and Online Administrations 2019 STAAR – May Administration

38. Testing Procedures • Campuses must have testing procedures in place that all staff must follow • All staff must know the campus procedures for… • Preventing the personal use of cell phones/electronic devices during testing (students and staff) • Tentative start times • Late arriving students • Active monitoring • Verifying students access to allowable materials, marking answers in correct section of answer document, etc. 2019 STAAR – May Administration

39. Testing Procedures • Monitor students so they don’t access previous day test • Not to view/discuss student answers • Verify answers have been marked on answer document • Not to darken/erase any marks on student’s answer documents • Remind them not to reinforce strategies on the day of the test • Remind students of time left • Keep the student seated & quiet • Keep the students focused on an instructional activity after they finish testing Remind and discuss with testing personnel how to… 2019 STAAR – May Administration

40. Breaks • For online testing • Students should pause their tests during break • If test is paused for more than 30 minutes, student must log back in using the ticket • If taking a lunch break, students should logout Breaks are NOT mandatory During breaks students must NOT discuss the content of the test. Booklets must be closed with answer document inside CTC’s must determine if any confidentiality has been breached during a break 2019 STAAR – May Administration

41. Special Situations PROCEDURES TO FOLLOW Emergencies Unusable or Defective Test Materials • TA must remember that safety of students is priority • Leave tests where they are • Go quietly outside • Follow campus procedures • If online testing DO NOT log out of the test • TA must ensure there is no discussion about the test • Resume testing once ‘ALL CLEAR’ • If an AD or TB become unusable, the student should not continue using it. • TA must contact CTC immediately and instruct student to begin marking answers on new AD • Once testing is over, TA must transcribe answers • If TB becomes unusable or the TB is missing pages, the new TB must match the same form number as the original. • The new TB # should be noted in the answer document 2019 STAAR – May Administration

42. Special Situations PROCEDURES TO FOLLOW Changing Test Locations Students who Choose Not to Respond • If necessary to consolidate classes, CTC will have procedures in place which include: • Collecting all TB and AD’s from students • TA transporting secure test materials to new site • TA creating a new seating chart at new location and noting time-left-to-test • CTC must provide a testing opportunity to all students who are in attendance • The students is expected to record answers on the AD or online • Students who choose not to respond to test items will have test submitted for scoring as is. • Students who are present to test but choose not to participate will have their tests submitted as is. 2019 STAAR – May Administration

43. STAAR Online • Monitor sessions • If students are absent, the same ticket may be used in a make-up session • TA’s must remind students that they should NOTSUBMIT and END test until they have finished • Once a test is submitted, it cannot be restarted! Verify student’s ID prior to giving them a test ticket Verify ticket matches ID provided Guide students through beginning of test 2019 STAAR – May Administration

44. Online Test Icons 2019 STAAR – May Administration

45. Online Test Icons 2019 STAAR – May Administration

46. Online Test Icons 2019 STAAR – May Administration

47. Answering Students’ Questions • TA’s are NOT allowed to assist students with any content from the test • If asked by a student, respond: “I can’t answer that for you; just do the best you can.” • TA’s and campus personnel are not allowed to: • Translate test questions or passages • Rephrase or add information to questions or the prompt • View or discuss test questions before/during/after the test • Score tests or discuss with students how they performed 2019 STAAR – May Administration

48. Collect Test Materials • TA’s may NOT • Look at or comment on answers to INDIVIDUAL test questions • Point at skipped test questions • Provide extra time for students to record answers after session ends • TA’s may • Report blank documents to CTC • Report damaged answer documents for possible transcription Before a student leaves the room, the test administrator MUST visually scan the answer document If there is time remaining, the test administrator MUST say: You have not recorded your responses on the answer document. Please go back and mark your answers on it now. 2019 STAAR – May Administration

49. Complete Test Administration 2019 STAAR – May Administration

50. Paper Process • Account for all test booklets and answer documents • Check student’s name was written on each TB • Verify no AD is inside the TB • Verify the AD fields have been completed • Test Taken Info • Score Code • Accommodations • Agency Use* (time to test for grades 3-8) • New to Texas • Return materials to CTC • Answer documents • Voided AD’s • Unused AD’s • Used and unused TB’s • All scratch paper • Any reference materials or graph paper • Seating charts completely filled-in • *May PRIMARY Administrations Only • Any student who does not complete the STAAR within 3 hours, will be coded with an “0” in the AGENCY USE field column A • If it’s a multiple subject tests, indicate this information in columns A & B respectively 2019 STAAR – May Administration