Educational Information Management System (EIMS)
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Educational Information Management System (EIMS). Education Commission of the States July 13, 2006. Lan W. Neugent Assistant Superintendent for Technology and HR. EIMS – From Accountability to Strategic Decision Support. … in every classroom. Information Lifecycle.

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Educational information management system eims

Educational Information Management System (EIMS)

Education Commission of the States

July 13, 2006

Lan W. Neugent

Assistant Superintendent for Technology and HR


Educational information management system eims

EIMS – From Accountability to Strategic Decision Support

… in every classroom


Educational information management system eims

Information Lifecycle

EIMS – “tool for data informed instruction”

Assessment

EIMS closes the loop on the educational information lifecycle, providing tools to analyze student performance.

Instruction

Accountability


Educational information management system eims

FEDERAL

STATE

The Education

Data World.

Finance

Facilities

DIVISION

Staff

Food Service

Accountability

SCHOOL

Qualifications

Transportation

Professional

Development

COURSE/CLASS

STAFF

Programs

Safety and Discipline

STUDENT

Participation &

Activities

Health

Attendance

Enrollment

Assessment


Educational information management system eims

EIMS Goals

  • Meet reporting requirements

    • State

    • Federal

  • Redirect time toward instruction

  • Monitor progress toward goals

    • Closing achievement gaps

    • Accountability ratings

    • Individual student progress

  • Timely, high-quality data

    • From a single source

    • In a meaningful format

Accountability

Strategic Decision Support


Educational information management system eims

Year 11/2 Accomplishments

  • 5 Years of SOL Data for all Subjects

    • 2000-2001 through 2004-2005

  • Preliminary SOL Data for 2005-2006

    • Updated weekly

    • Student-level Results

  • Data Analysis by subgroup

    • Pass Rates

    • Scaled Score Bands

    • Reporting Category (subscale) level

  • All Divisions have received State Testing Identifiers

    • Assigning identifiers is an ongoing process for divisions

Access to EIMS is granted locally.


Educational information management system eims

EIMS Today – Work Behind the Scenes

  • Easing the transition

    • Advisory groups

    • Focus groups

    • “Birds of a Feather” sessions

    • Acceptance testing

    • Pearson “Rapid Response Team”

  • Significant work is required

    • Data and Testing staff participating

    • Submitting student data

    • Receiving “testing identifiers”

    • Reporting data

Virginia school divisions have been an integral part of EIMS system development

School divisions have invested time and resources to see that EIMS is a success.


Educational information management system eims

  • Accomplishments

  • Longitudinal Student Data

  • A wealth of other educational data

  • Ability to conduct detailed analysis

Staff Demographic, Qualification and

Assignment Information

Specific Program Participation Information

(Special Ed, CTE, Title I)

Student Achievement, Demographic, and

Program Participation Information

School and Division Characteristics

and Accountability Information

Division-level Financial Information


Educational information management system eims

  • Challenges:

  • Data Accessibility

  • Data Quality and Timeliness

  • Capacity to conduct Data Collection and Analysis

Staff Demographic, Qualification and

Assignment Information

Specific Program Participation Information

(Special Ed, CTE, Title I)

Student Achievement, Demographic, and

Program Participation Information

School and Division Characteristics

and Accountability Information

Division-level Financial Information


Educational information management system eims

Linking performance to tools for improving instruction

Lesson Plans

Benchmark Assessments

STANDARDS OF LEARNING

Learning Objects

Individual Student Education Plans


Educational information management system eims

EIMS Tomorrow – Room to Grow

  • Adopting interoperable (SIF) data transmission standards

    • Real-time data submission

    • No human intervention

  • Longitudinal analysis

    • Of individual student growth

    • Linking individual student needs

      • to appropriate educational resources

  • Links to other data systems

    • Electronic transcripts

    • Other divisions

    • Community Colleges and other Higher Ed institutions


Educational information management system eims

Current Activities

  • Implementing the Schools Interoperability Framework (SIF) standards for interoperability

    • 95 divisions by June 30, 2006

    • Negotiated significant cost savings for divisions

  • Participating in the Data Quality Campaign

    • Working toward the 10 essential elements

    • Selected for a best practices site visit

  • Participating in the other National activities

    • School Matters

    • Just for the Kids

    • Education Data Exchange Network


Educational information management system eims

Lessons Learned

  • When writing an RFP be very specific with requirements

  • Select a vendor that has built system with end use first

  • Require “school data” experienced vendor personnel

  • Expect it to be “painful” for the first year or two

  • Create and adopt standards to improve quality/matching

  • Develop a long-term (10 yr) view with possible add-ons

  • Focus on valid/reliable student demographics first

  • Expect implementation to be somewhat fragmented


Educational information management system eims

Lessons Learned

  • Nurture data/tech/assessment/instructional relationships

  • Put “skeptics” on project planning/advisory groups

  • Provide adequate notice when making changes

  • Use multiple criteria/multiple levels for STI creation

  • Publish data quickly and regularly to improve quality

  • Train-train-train on accessing and using the system

  • Pre-determine useful data and reports

  • Train-train-train on creating and using reports


Thank you

Thank You


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