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Part 03 Management Information Systems. Third Year Information Technology. Management information system. Tushar B Kute , Department of Information Technology, Sandip Institute of Technology and Research Centre, Nashik http://www.tusharkute.com.

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Third year information technology

Part 03

Management Information Systems

Third Year Information Technology

Management information system

Tushar B Kute,

Department of Information Technology,

Sandip Institute of Technology and Research Centre, Nashik

http://www.tusharkute.com


Management information system

  • The initial concept of MIS was to process data from the organization and present it in the form of reports at regular intervals.

  • The concept of MIS today is to handle the databases , providing computing facilities to end user and give a variety of decision making tools to the user of the system.

  • Data analysis:

    • Concepts of management science

    • Management accounting

    • Operational Research

    • Organizational Behavior

    • Engineering

    • Computer Science

    • Engineering

Management information system


Management information system1

The MIS can be evolved for a specific objective if it is evolved after systematic planning and design. It calls for analysis of a business, management views and policies, organization culture and the management style.

MIS relies heavily on System Theory. That is, it involves solution to handle the complex situation of the input and output flows.

Management information system


Functional management information systems

Functional Management Information Systems


Management information systems

Management Information Systems

  • MIS outputs

    • Scheduled reports

    • Demand reports

    • Exception reports


Conceptual view of mis

Conceptual view of mis

Management Information System

Business Goal and Mission

Application of pure and social science

Support Structure

to MIS

Applications of principles and Practices of

Management

Use of database and knowledge base

IT and Enterprise Software


Physical view of mis

Physical view of mis

Management Information System

Business Information System

Mission Critical Applications

Integrated

IS

Structure

Functional Information Applications

Database and knowledge base

Data processing and Data analysis

OLTP, Data and validation Systems


Management information system

Product of multi-disciplinary approach to business management.

Dynamic Design.

Organization Change.

MIS


Mis definition

A system which provides information support for decision making in the organization.

An integrated system of man and machine for providing the information to support the operations, the management and decision making functions in the organization.

A system based on the database of the organization evolved for purpose of providing information to the people in the organization.

A computer-based information system.

MIS: Definition


Management information system

  • In order to get better grip on activity of information processing, it is necessary to have a formal system which should take care of the following:

    • Handling of voluminous data

    • Confirmation of the validity of data and transaction.

    • Complex processing of data and multidimensional analysis.

    • Quick Search and retrieval

    • Mass storage.

    • Communication of IS to the user on time.

    • Fulfilling the changing need of the organization.

MIS


Role of mis

It can be compared with the heart in the body. That is, information is the blood and MIS is the heart.

The system ensures that an appropriate data is collected from the various sources, processed and sent further to the needy destinations.

The system is expected to fulfill the information needs of individual, group of individuals, the management functionaries: the managers and top management.

The MIS satisfies the diverse needs through Query Systems, Analysis Systems, Modeling Systems, Decision Support Systems.

Role of mis


Role of mis1

  • MIS helps in

    • Strategic Planning

    • Management control

    • Operational control

    • Transaction processing

  • Helps middle management-

    • Short term planning

    • Target setting

    • Controlling the business functions.

  • Helps top management-

    • Goal setting

    • Strategic planning

    • Evolving the business plans and their implementations.

Role of mis


Impact of mis

Efficiency in marketing, finance, production, and personnel becomes more efficient.

The tracking and monitoring of functional targets becomes easy.

Understanding of the business itself. (e.g. clarity in communication).

Systemization of the business operations for an effective system design. This process brings high degree of professionalism in the business operations.

Pulls the whole organization in one direction towards the corporate goals and objectives.

Motivates an enlightened manager to use variety of tools of the management.

Creates an information-based work culture in the organization.

Impact of mis


Mis and the user

Every person in the organization is a user of the MIS. The MIS caters the needs of the organization.

The MIS offers the methods and facilities to integrate the data and report in the same proper format. An executive plays the role of decision maker.

The managers has position of responsibility and accountability for the business results.

At the level of an officer and an executive, the MIS does the job of data manipulation and integration.

Mis and the user


Steps in management process

Planning

Organizing

Staffing

Coordinating

Directing

Controlling

Steps in management process

Management Control System


Mis as a control system

Mis as a control system

Actual vs STD

Not OK

Establish

Standards

of Performance

Measure Performance

Corrective

Action

OK

No

Action


Reliable and effective control system

Early warning mechanism

Performance standard

Strategic control

Feedback

Realistic

The information flow

Exception principle

Reliable and effective control system


Mis a support to management process

Mis: a support to management process

Environment

Management

Goal Setting

Planning

Organizing

Staffing

Directing

Coordinating

Controlling

Information Support

MIS


Mis a support to management

  • Planning

    • A selection to various alternatives- strategy, resource and methods etc.

  • Organization

    • A selection of combination out of several combinations of the goals, people, resources, methods and authority.

  • Staffing

    • Providing proper manpower complement

  • Directing

    • Choosing a method from the various methods of directing the efforts in the organization.

  • Coordinating

    • Choice of the tools and the techniques for coordinating the efforts for optimum results

  • Controlling

    • A selection of the exceptional conditions and providing the decision guidance to deal with them.

Mis: a support to management


Goals objectives and targets

Goals, objectives and targets


Mis tool for implementation of management process

The control of overall performance is made possible by the way of budget summaries and reports.

The information improves knowledge, enriches experience and improves analytical abilities leading to better business judgement.

A good MIS must furnish information to the managers to expand their knowledge base.

Mis: tool for implementation of management process


Organization as a system

Organization as a system

Tasks

Culture

People

Goal

Structure

Technology


Reference

  • WamanJawadekar, "Management Information Systems” , 4th Edition, Tata McGraw-Hill Publishing Company Limited.

reference


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