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Microsoft Access 2010- Illustrated

Microsoft Access 2010- Illustrated . Unit D: Using Reports. Objectives. Use the Report Wizard Use Report Layout View Review report sections Apply group and sort orders (continued). Objectives (continued). Add subtotals and counts Resize and align controls Format a report

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Microsoft Access 2010- Illustrated

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  1. Microsoft Access 2010- Illustrated Unit D: Using Reports

  2. Objectives • Use the Report Wizard • Use Report Layout View • Review report sections • Apply group and sort orders (continued) Microsoft Office 2010-Illustrated

  3. Objectives (continued) • Add subtotals and counts • Resize and align controls • Format a report • Create mailing labels Microsoft Office 2010-Illustrated

  4. Using the Report Wizard • Report Wizard is one way to create a report • It is a tool that asks you questions to guide development of the report • Your responses determine record source, style and layout • The Wizard helps sort, group and analyze records Microsoft Office 2010-Illustrated

  5. Selecting Fields for a Report Using the Report Wizard Page75 Figure D-1 Microsoft Office 2010-Illustrated

  6. Using Report Layout View • Reports have multiple views that you use for various report-building and report-viewing activities • Report Layout View applies a grid to the report that helps you resize, move, and position controls Microsoft Office 2010-Illustrated

  7. Modifying Column Width in Report Layout View Page 77 Figure D-3 Microsoft Office 2010-Illustrated

  8. Report Views Page 77 Table D-1 Microsoft Office 2010-Illustrated

  9. Reviewing Report Sections • Report sections determine where and how often controls in that section print in the final report Microsoft Office 2010-Illustrated

  10. Reviewing Report Sections Page 78 Table D-2 Microsoft Office 2010-Illustrated

  11. Applying Group and Sort Orders • Grouping means to sort records by a particular field plus provide a header and/or footer section before or after each group of sorted records • To change sorting or grouping options for a report, you must work in Report Design View Microsoft Office 2010-Illustrated

  12. Group, Sort, and Total Pane Page 81 Figure D-8 Microsoft Office 2010-Illustrated

  13. Adding Subtotals and Counts • Calculations are used to add subtotals and counts to a report • Expressions are needed to create a calculation • Functions are built-in Access formulas • Arguments are information needed by a function Microsoft Office 2010-Illustrated

  14. Resizing and Aligning Controls • You can resize a control by using the ↔ pointer • After resizing a control, it may need to be realigned • Two ways to align controls: * Within its own border * With respect to each other Microsoft Office 2010-Illustrated

  15. Precise Resizing and Aligning • [Ctrl] + arrow key(s) move a control one pixel at a time • [Shift] + arrow key(s) resize a control one pixel at a time • Pixel: * pix = picture * el = element Microsoft Office 2010-Illustrated

  16. Resizing Controls in Layout View Page 85 Figure D-14 Microsoft Office 2010-Illustrated

  17. Selecting More Than One Control at a Time in Report Design View Page 85 Table D-3 Microsoft Office 2010-Illustrated

  18. Formatting a Report • Formatting can make a report look more professional and easier to read • Formatting includes: * Font style, size and color * Background colors * Line thickness and color * Alignment Microsoft Office 2010-Illustrated

  19. Useful Formatting Commands Page 87 Table D-4 Microsoft Office 2010-Illustrated

  20. Creating Mailing Labels • Any data in your Access database can be converted into labels using the Label Wizard, a special report wizard that precisely positions and sizes information for hundreds of standard business labels Microsoft Office 2010-Illustrated

  21. Label Wizard Dialog Box Page 89 Figure D-18 Microsoft Office 2010-Illustrated

  22. Summary • Using the Report Wizard • Using Report Layout View • Reviewing report sections • Applying group and sort orders • Adding subtotals and counts • Resizing and aligning controls • Formatting a report • Creating mailing labels Microsoft Office 2010-Illustrated

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