Microsoft Word 2010 - Illustrated

1. Microsoft Word 2010 - Illustrated Unit F: Illustrating Documents with Graphics

2. Objectives • Insert a graphic • Size and scale a graphic • Position a graphic • Create a text box Microsoft Office Word 2010 - Illustrated Complete

3. Objectives (continued) • Create WordArt • Draw shapes • Create a chart • Finalize page layout Microsoft Office Word 2010 - Illustrated Complete

4. Inserting a Graphic • Graphic images include clip art, photos, scanned art, and graphics created in other programs • Use the Picture command in the Illustrations group (Insert tab) to insert graphics • Apply a Picture style to enhance a graphic • Most graphics are bitmap graphics • E.g., .bmp, .png, .jpg, .tif, or .gif Microsoft Office Word 2010 - Illustrated Complete

5. Inserting a Graphic (continued) • A graphic is inserted as an inline graphic • To position a graphic anywhere on a page, make it a floating graphic • Change inline graphic to floating using Wrap Text button (Arrange group) • Change a floating graphic to inline by changing text wrapping style to In Line with Text Microsoft Office Word 2010 - Illustrated Complete

6. Inserting a Graphic (continued) Photo is anchored to the paragraph next to it Rotate handle Text wraps around the graphic Sizing handles Microsoft Office Word 2010 - Illustrated Complete

7. Inserting a Graphic (continued) • Use the Picture Effects button to apply visual effects such as a shadow, glow, reflection, bevel, or 3-D rotation • Use the Format Picture dialog box to adjust the format settings applied to graphic objects Microsoft Office Word 2010 - Illustrated Complete

8. Inserting a Graphic (continued) • Commands in the Adjust group: • Use the Corrections command to adjust brightness and contrast • Use the Color command to change color saturation and color tone, and to recolor a picture • Use the Artistic Effects command to make a photo look like a drawing or painting Microsoft Office Word 2010 - Illustrated Complete

9. Sizing and Scaling a Graphic • To change the shape or size of a graphic: • Drag a sizing handle • Use Shape Width and Shape Height text boxes in Size group (Picture Tools Format tab) • Change the scale of the graphic using the Size tab in the Layout dialog box • When a graphic is scaled, its height to width ratio remains the same Microsoft Office Word 2010 - Illustrated Complete

10. Sizing and Scaling a Graphic (continued) • Drag a side, top, or bottom, sizing handle to change only the width or height of a graphic • Drag a corner sizing handle to resize a photo proportionally Microsoft Office Word 2010 - Illustrated Complete

11. Sizing and Scaling a Graphic (continued) Shape Height and Width text boxes show size of selected object Microsoft Office Word 2010 - Illustrated Complete

12. Sizing and Scaling a Graphic (continued) • Use the Layout dialog box to set exact measurements or to scale a graphic by a percentage Set specific measurements Change the scale of an object Select to keep height and width proportional Microsoft Office Word 2010 - Illustrated Complete

13. Sizing and Scaling a Graphic (continued) • Crop a graphic to trim parts you don’t want to use • Select the graphic, then click the Crop button (Size group, Picture Tools Format tab) • Drag a corner or side cropping handle inward to the location you want to crop • Crop a graphic to fit a shape or conform to a certain aspect ratio Microsoft Office Word 2010 - Illustrated Complete

14. Positioning a Graphic • To move a floating graphic: • Drag it with the mouse • Nudge it with the arrow keys • Set an exact location for the graphic using the Position command • Use the Layout dialog box to specify an exact position for the graphic relative to an aspect of the document (e.g. margin) Microsoft Office Word 2010 - Illustrated Complete

15. Positioning a Graphic (continued) Transparent image indicates position Anchor symbol moves with graphic Microsoft Office Word 2010 - Illustrated Complete

16. Positioning a Graphic (continued) • Use the Remove Background command to remove all or part of the picture background • Remove Background button in the Adjust group (Picture Tools Format tab) • Indicate areas to keep or remove Microsoft Office Word 2010 - Illustrated Complete

17. Creating a Text Box • A text box is a container that you can fill with text and graphics • Insert a preformatted text box that you customize with your own text • Draw an empty text box and fill it with text • Select text and draw a text box around it Microsoft Office Word 2010 - Illustrated Complete

18. Creating a Text Box (continued) • Use the Text Box button (Text group) or the Shapes button (Illustrations group) on the Insert tab Text box frame is selected Microsoft Office Word 2010 - Illustrated Complete

19. Creating a Text Box (continued) • Format, resize, and position a text box just like other drawing objects Text box is resized, positioned, and formatted with a style Microsoft Office Word 2010 - Illustrated Complete

20. Creating a Text Box (continued) • By linking text boxes, you can force text to flow automatically from one text box to another • Allows you to size and format the text boxes any way you wish • Use Create Link button in Text group on Drawing Tools Format tab • To break link, use Break Link button Microsoft Office Word 2010 - Illustrated Complete

21. Creating WordArt • WordArt is a drawing object that contains decorative text • Created using WordArt button in Text group on Insert tab • Use the commands on the Drawing Tools Format tab to apply formatting, styles, and effects Microsoft Office Word 2010 - Illustrated Complete

22. Creating WordArt (continued) • Use the Format Text Effects dialog box to change the fill colors and effects of the WordArt object Microsoft Office Word 2010 - Illustrated Complete

23. Creating WordArt (continued) Completed WordArt object Customized WordArt style Microsoft Office Word 2010 - Illustrated Complete

24. Creating WordArt (continued) • Enhance an object with styles and effects: • Styles include a preset mixture of effects, such as shading, borders, and shadows • Choose from the Styles options in the Styles group on the active Format tab • Use the Effects command in the Styles group to apply customized effects Microsoft Office Word 2010 - Illustrated Complete

25. Drawing Shapes • Shapes are rectangles, ovals, lines, callouts, stars, etc. that you create using the Shapes command • Illustrations group, Insert tab • Drag an adjustment handle to modify a shape, but not its size Microsoft Office Word 2010 - Illustrated Complete

26. Drawing Shapes (continued) Adjustment handle Microsoft Office Word 2010 - Illustrated Complete

27. Drawing Shapes (continued) • Group multiple shapes into a single object that can be sized, positioned, and formatted together Stacked bevels are grouped Sun shape is narrower and filled with gold Drawing is rotated and positioned Microsoft Office Word 2010 - Illustrated Complete

28. Drawing Shapes (continued) • Creating an illustration in a drawing canvas: • Workspace for creating your graphics • Provides frame-like boundary between an illustration and the rest of the document • Useful when graphic contains more than one drawing object • Click Shapes button (Illustrations group), then click New Drawing Canvas Microsoft Office Word 2010 - Illustrated Complete

29. Creating a Chart • A chart is a visual representation of numerical data • Used to illustrate trends, patterns, or relationships • The Word chart feature allows you to create different types of charts • Bar, column, pie, area, and line • Use Chart button in Illustrations group on Insert tab Microsoft Office Word 2010 - Illustrated Complete

30. Creating a Chart (continued) • Worksheet opens in Microsoft Excel window and chart appears in Word document • Chart is based on the data in the worksheet • Chart updates automatically when you edit the worksheet • Apply a style to the chart and format the chart’s labels (e.g. title and legend) Microsoft Office Word 2010 - Illustrated Complete

31. Creating a Chart (continued) Chart reflects data in worksheet Worksheet in Excel window Chart object Legend Microsoft Office Word 2010 - Illustrated Complete

32. Creating a Chart (continued) Completed chart Legend moved to top Title added to chart Label added to vertical axis Microsoft Office Word 2010 - Illustrated Complete

33. Creating a Chart (continued) • Word SmartArt feature lets you create and format many types of diagrams • E.g. pyramid, target, cycle, and radial, diagrams, as well as lists and organization charts • Click the SmartArt button (Illustrations group, Insert tab) to open the Choose a SmartArt Graphic dialog box • Use SmartArt Tools Design and Format tabs to customize the graphic Microsoft Office Word 2010 - Illustrated Complete

34. Finalizing Page Layout • After finishing the illustrations for a document, you can fine-tune the position and formatting of the text and graphics • Nonprinting drawing gridlines help you size, align, and position objects Microsoft Office Word 2010 - Illustrated Complete

35. Finalizing Page Layout (continued) Drawing gridlines turned on Chart is located in text box Pyramid is smaller and centered under text Microsoft Office Word 2010 - Illustrated Complete

36. Finalizing Page Layout (continued) Completed flyer Microsoft Office Word 2010 - Illustrated Complete

37. Summary • Graphics help illustrate ideas in a document • Resize, scale, and position a graphic • Format graphic objects with lines, colors, styles, and other effects using tools on Format tab • Use text boxes to illustrate your documents with text Microsoft Office Word 2010 - Illustrated Complete

38. Summary (continued) • Create and format WordArt objects to enhance your document • Draw and format shapes, such as rectangles and ovals • Use charts and SmartArt graphics to illustrate information and concepts • Finalize the formatting and layout of your document Microsoft Office Word 2010 - Illustrated Complete