Manufacturing Advisory Group Meeting

1. Manufacturing Advisory Group Meeting

2. Why Establish a Safety Council for the Food Processing Industry? The Food & Beverage Processing subsector has the highest worker injury rate in the Manufacturing Sector. 8 out of 100 workers are injured in the Food & Beverage Processing Industry in BC each year. The Food & Beverage industry supported the establishment of an organization in 2007to help improve their health & safety programs and reduce injuries in the food & beverage processing industry. This organization is the :

3. The Safety Council’s Mandate Our Vision is: • Industry leadership in health and safety Our Mission is to: • Foster commitment among employers to reduce the injury rate in all sectors of the food processing industry

4. 2008-2010 Strategic Plan

5. Ensure Effective GovernanceStrategic Objective #1

6. Strategy: Manage Board activities in accordance with established governance policies. • Strategy: Maintain broad industry representation on the Council • Strategy: Establish and monitor an accountability framework, including ensuring that WorkSafeBC contracts are achieved. • Strategy: Manage Financial accountability to the industry and WorkSafeBC. • Strategy: Review and annually update the strategic plan.

7. 2008 Achievements 1st and 2nd Quarter – Laying Foundations • Development & Implementation of Policy • Governance, Employment, Hiring, Privacy, COR Program • Development & Implementation of Terms of Reference for internal committees, such as: • Executive Committee • Safety Program Advisory Committee • Financial Audit Committee • External Relations Committee • Policy Review Committee • Nominations Committee

8. The Board of Directors is represented in 8 different industries within the food & beverage industry • Nominations process actively pursues board & committee representation with diversity in • Process, Geography, Size, Classification ( business & association) , Skills, Experience

9. Highlights of 2008 WorkSafeBC deliverables • Constitution & bylaws • Industry Consultation • Identified safety resources required by industry for next 3 years • Province-wide information sessions regarding the establishment of a Safety Council & COR • Complete a new employee training workbook to accompany the Safety Orientation DVD

10. Supervisory Safety Training DVD • Completion of initiative identified by industry during consultation. • Development of additional resources outside of contract deliverables • Joint WorkSafeBC project- Small-medium safety program building workbook • Completion of COR Program foundation material • Council’s work plan including the initiatives for development in 2009

11. 2008 Achievements • External accounting firm manages all aspects of the Safety Council’s accounting needs, including generating monthly financial statements for Board of Directors Review. • A Financial Audit Committee is appointed to ensure effective financial management. • Engaged an independent accounting firm to act as auditor for the Safety Council.

12. 2008 Achievements Board of Directors Strategic Planning Session, May 2008 • Development of long term 2008-2010 Strategic Plan Board of Directors Business Planning Session October 2008 • Development of 2009 Strategic Plan

13. Promote Industry awareness and understanding of workplace health & safetyStrategic Objective #2

14. Strategy:Increase industry awareness of the importance and value of health & safety • Strategy:Increase awareness of the Safety Council Brand • Strategy: Promote Industry Leadership to create health & safety culture

15. 2008 Achievements • Development of logo and branding concepts • Branding concepts involve use of food processing worker images taken at member organizations such as Lilydale Foods, Purdy’s Chocolates, Sun Rich Fresh Foods, Avalon Dairy, Rogers Sugar, Golden Valley Eggs, Vitalus Nutrition • Shared logo links with partner associations

16. Development of: • Information Brochures • Single Page Safety Fact Sheets • Joint initiative with WorkSafeBC, OHS Program Building for Small-Medium Processors • Newsletter Completion of individual consultation sessions with over 85% of the largest food & beverage manufacturers in subsector 7110. Exhibition at several tradeshows, including participation at SSFPA Outreach Initiatives across the province Development of strategic alliances with BCFPA & SSFPA to work together on projects that foster awareness of the Safety Council and services offered to the industry.

17. Annual Safety Leadership Awards Small, Medium, Large Classes This innovative award recognizes industry leadership in health and safety. The award criteria focuses on safety as a core business practice and the ability for broad application across industry. Highlight an industry success story in each issue of Spotlight on Safety.

18. Improve Industry Competency for Workplace Health & SafetyStrategic Objective #3 2008-2010

19. Strategy: Engage Industry to identify priorities for improving occupational health & safety • Strategy: Monitor and respond to health & safety program requirements for high risk areas within the food processing industry. • Strategy: Support industry with the resources to improve competency in health & safety. • Strategy: Facilitate a regional approach to the implementation of health & safety programs.

20. 2008 Achievements Developed a comprehensive Communications strategy that included a consultation process with employers in the food & beverage industry. • Survey mailed to 1102 employers with a 14% return • Over 700 small and medium employers were contacted for follow up • Individual consultations with 85% of large companies

21. Prioritized the development of safety resources for the next 3 years. • Included industry specific criteria in the COR program audit tool.

22. Support Resources for Industry • New Employee Orientation Participation Workbook • Single page safety fact sheets • Supervisors Health & Safety Orientation DVD • Health & Safety Program Building Workbooks (Jointly sponsored with WorkSafeBC) • Industry Functional Abilities Form • Members Only Web Forum monitored by Health & Safety professionals

23. Supporting Industry • Participation at food safety workshops throughout B.C. with the SSFPA. • Advisory member of BCFPA Safety & Health Committee. • Title sponsor and AGM at FoodPro West 2009, produced by the BCFPA • June 5, 2009, Delta Burnaby • Exploring opportunity to access funds to pilot a Occupational Safety & Health Networks program in 2009.

24. OSH Networks Program • Based on the premise that a well integrated workplace health & safety program is good for business. • Firms volunteer to work together with a collective purpose to learn from each other’s experience in implementing an injury and illness and prevention program. • Program would be structured so that OH&S elements would be selected by the group at the beginning of the year and followed up by the Safety Council to ensure effective implementation by the end of the year. • Survey results indicated over 60% support for this program.

25. Promote best practices and research to improve workplace health & safety.Strategic Objective #4 2008-2010

26. Strategy: Research and promote health & safety best practices among employers in the food processing sector • Strategy: Evaluate and communicate the effectiveness of Council sponsored health & safety training programs. • Strategy: Evaluate and communicate changes in legislation affecting industry workplace health and safety. • Strategy: Consolidate and report on research and statistics for industry related injuries and disease.

27. 2008 Achievements • Advisory members of the BCFPA OH&S Committee • Advisory members of the BC Grape & Wine Council Health & Safety Committee

28. OSH Networks concept- developed proposal to access funding and launch in 2009. • Including Supervisor panel in the final editing process of the Supervisory Orientation DVD to evaluate training resource and results for consideration in the final product.

29. Legislative changes are discussed at industry OSH Committee meetings. • Safety Council are informed of legislative changes and in process of developing a formal evaluation and communication strategy.

30. Acquired WorkSafeBC industry statistical data and utilized results to develop 2009 business plan that targets poor performers. • Plans in website and database development to effectively link industry statistics within Safety Council website.

31. Establish and promote a Certificate of Recognition ProgramStrategic Objective #5 2008-2010 .

32. Strategy: Establish and maintain the BC Food Processors Health & Safety Council as a full participating Certifying Partner for COR. • Strategy: Promote COR to increase industry participation and graduation.

33. 2008 Achievements • Developed foundation to administer COR Program that includes: • COR Policy for Small Employers • COR Policy for Large Employer • Small Employer and Large employer audit tool • COR operational procedures and quality assurance • COR database to maximize efficiency and accuracy of process.

34. COR Program Training • Hazards in the Food processing Industry • Health & Safety Program Building course • External & internal large Auditor training course (20+) • Small Employers auditors training course

35. Marketing and promotion of the COR program is part of the 2008 Communications Strategy. • Includes the development of: • COR Logo & Branding Concepts • COR information brochures • Employer information sessions • COR Corner in quarterly newsletter

36. Establish and maintain Safety Council capability to support industry to improve workplace health & safety.Strategic Objective #6 2008-2010

37. Strategy: Ensure Safety Council capability to support industry to improve health & safety • Strategy: Ensure consistency in delivery of Safety Council initiatives • Strategy: Manage industry expectations for Council support by laying a foundation for the Council’s role and encouraging collaboration with industry. • Strategy: Ensure organizational sustainability • Strategy: Partner with education institutions to ensure students have the tools and competencies in health & safety

38. 2008 Achievements • Developed a strong foundation and infrastructure and policy to ensure effective management and utilization of resources. • Accountability framework at all levels-including performance measurement. • Annual strategic plan review. • Developing effective internal and external communication systems. • Establishing relationships and alliances with industry associations and safety associations (FARSHA).

39. A comprehensive Health & Safety survey to encourage industry participation and assist the Safety Council in identifying resource needs. • Launching the OSH Network pilot • Pending successful pilot, regional implementation will follow

40. Preliminary discussions have occurred between the Safety Council and training institutions such as C.A.R.E. institute to explore the opportunity to establish partnerships and deliver training programs to the food processing industry.

41. Looking Forward Through 2009

42. How you can help the Council achieve our vision. • Recommending the Safety Council to the food & beverage processors that you encounter in your work. • Establish a communications process that keeps you informed on the services and resources that our organization offers. • Forward your ideas on how we can improve our organization.

43. BC Food Processors Health & Safety Council We need your input to help make a difference and help shape the future. Thank you!