Gamifying Cisco Adoption: Webex Meeting Games

1. Gamifying Cisco adoption

2. Game on: Putting a fun spin on Cisco adoption  • Make the prizes count. Get creative and award things that are meaningful to your teams. We particularly love: • Half day off work • Work from home days • Winning team gets lunch • Gift cards from favorite local vendors • Name in lights at an all hands • Guest blog writing column • Tickets to a local conference • Webex swag • Managers host an ice cream party • Fun silly DIY trophies Using games as part of your adoption strategy is a great way to get your people to engage with new products and features. By playing with the tools in a variety of fun ways, they’ll see how easy the technology is to use in their everyday work. Plus, they won’t feel as if they have to change how they do things. With all that in mind, we’ve designed several games you can try out with your employees.  PRO TIP GO BIG! Leverage your internal comms team to create company-wide competitions and reward the top gamers.  These games are based on very simple ideas. In the following slides, you’ll find instructions on how to play them, plus a summary of the ways they help people use the technology. Feel free to tweak these ideas, or even come up with your own.

3. The best Brady Bunch photo – Webex Meetings   Aim of the game Get as many people as possible to join a meeting in Webex Meetings and pose just like the Brady Bunch in the opening titles to the vintage sitcom – looking to the left, right, up or down in the grid-view mode. Then award a prize to the team that submits the best screenshot. How to play Schedule a Webex meeting with up to 25 people.  Once everyone has connected, tell participants to make sure their video is on.  Share your meeting window and show everyone how to change the video view to grid-view by clicking the icon in the top right of the video screen.  Next, they all need to look left, right, up or down and smile.  If anyone is looking out towards the edge of the screen, they need to change the direction they’re facing.    Take a screenshot or photo with a mobile and send it off to the team running the competition.  How it helps The main point of this game is to give employees experience of using video during a meeting. Getting past the fear of video can be tough for many, but hopefully this will break the ice and demonstrate how easy it is to control. It will also show people how to change the video view and use the active speaker feature. 

4. The host with the most competition – Webex Meetings  Aim of the game The reason people generally don’t like change is that they’re afraid of the unknown. This exercise will encourage your employees to try something new. By rewarding hosts for scheduling and hosting Webex Meetings, and sharing the results in the form of a leader board, you can incentivise others to host and run Webex meetings of their own.  How to play Specify a time period for the competition, e.g. 1 or 2 months.  Announce the contest and what’s at stake. At the start of each week, have your admins run a report using the Webex Control Hub or the Webex Administration portal covering the previous week and collect the data.  Create a simple table in Excel and highlight the top 5, 10, 15 or 20 people in the business who ran the most Webex Meetings during the previous week.  We suggest you check the meeting times and participant numbers, just in case users are starting meetings with no attendees to try and fudge the figures.  Post the leader board on your intranet or include it in a weekly email, congratulating the top performers –adapt the delivery to match your internal comms practices.  How it helps Publishing the leaderboardeach week should inspire non-Webex Meetings users to try and get their name on it. Seeing that their colleagues are using the tool – and being rewarded for it – will help them break out of their comfort zone and embrace a better way of working.

5. The most creative team whiteboard competition – Webex Meetings & Teams Aim of the game Get teams to use the whiteboard tool in Webex Teams or Webex Meetings to create a digital work of art representing your company’s core values. It can be as pixel perfect as they want – or they can go super crazy and wacky with their designs. (The more colorful the better.) Then award a prize to the team that submits the best artwork. How to play Schedule or start a meeting with a team of at least 3 people. Start or share a whiteboard during the meeting. Ask all participants to draw and use the annotation tools to create their whiteboard artwork. They need to work together to decide what they’re going to draw and who’s drawing what. Once they’ve finished, save the whiteboard, take a screenshot or photo with a mobile and send it to the team running the competition. How it helps This game gives your employees the chance to actually try out a whiteboard and see how useful it can be, both for coming up with ideas and working collaboratively. It will also help them get to grips with the annotation tools.

6. The Webex Pub Quiz – Webex Meetings & Teams Aim of the game This game will show your people how they can interact using the various features of Webex Meetings or Webex Teams. It will help them learn the software basics, plus how to work with Webex in a meeting environment. It’s great for team meetings, end-of-year get-togethers, or just having some fun after a hard project. How to play Schedule a meeting from Webex Meetings or Webex Teams and invite your colleagues or immediate team.  Either split them into quiz teams yourself or advertise the quiz internally, asking people to sign up in teams of at least 2.  Create your own questions or use this site to download a series of questions before the event.  Add some ‘Spot the difference’ images to share, which the teams have to annotate to highlight the missing objects.  Add a ‘Where’s Wally/Waldo?’ picture to share – the first team to find and point him out wins the point.  Add some Pictionary-type words for each team and hold a Whiteboard round, where the team has to work out what each participant is drawing.  Set up a points system, e.g. 1 point per correct answer.  Create a scoreboard so you can keep track of which team answers the most questions correctly.  Select 1 or 2 people to be the quizmaster.  Aim for a running time of 20-30 minutes.  Have fun! How it helps By the time the quiz has finished, everyone should have used most of the Webex Team and WebexMeetings features, such as video, sharing, whiteboardingand annotating. This will give your people more confidence in using these services, which they can put into practice in their own meetings. 

7. Charades – Webex Meetings and Teams Aim of the game When first using video conferencing software, many people are anxious about being on camera. Besides helping them overcome this fear, this game will also show them how video actually improves relationships between attendees, and how it makes meetings more human.  How to play • Choose someone to start the game. The player thinks of a book title, movie title, song title, famous person's name, or saying. Whatever they choose, it should be something others will be familiar with. If you like, designate a category, like sports or Disney.  • The player then pantomimes the title, name or saying to the others.  • Here are some common actions used in charades:  • To indicate a book, pretend to open up or read a book.  • To indicate a song, pretend to sing.  • To indicate a movie, pretend to crank an old movie camera.  • To indicate the number of words, hold up that number of fingers. (Then hold up one finger before pantomiming the first word, two fingers before the second, and so on.)  • To pantomime a word that rhymes with the word you want players to guess, first tug on your ear to indicate ”sounds like”.  • The first person to guess the title, name or saying gets a point.  • If you like, divide into teams before playing. Players from each team take turns pantomiming for their teammates, and the first team to guess the title, name or saying gets a point.   • Keep track of the points earned by each player or team. The one with the most points at the end of the game wins.  • Aim for a running time of 15-20 minutes depending on how many are in the meeting. Or use this as an ice breaker to open each team meeting.   How it helps This game should help your people feel much more comfortable with being on camera and show them how light affects what people see. They’ll learn that if they’re in a good location for a meeting, they’ll be more conscious of their background, for example, the lighting, and where to position their camera. They’ll also discover how powerful video is during meetings, and in particular how body language can be used to aid communication. 

8. The world’s most random Story – Webex Teams How it helps By the end – if there is one – you should have a wealth of people in the space who have contributed to the story. Along the way, they will have: Experienced notifications and learned how to handle them. Witnessed best practise in introducing the purpose of the space to its members. They may also have: Noticed others using emojis and Text Format features to bring meaning to the words. Seen read receipts, so they understand that people can see who has read their message. Learned how to add people to the space. Aim of the game Getting employees to use new technology can be tricky, but if you add an element of fun, people generally start to get onboard. This ‘create a story’ game will encourage people to contribute to the Webex space and help them realize its purpose. It will show them how fast people can respond and hopefully keep them coming back to the space to see how the story has evolved. The exercise should also turn out to be quite funny! How to play Create a space and call it “Our one-word story”. Invite as many people as you can – you could use Powerpack to invite large groups of people all at once. Copy and paste the following into the space to set the scene: Let’s try a social experiment and have some fun too. We’re all going to help create a story together – however, you can only use one word each, per day, to contribute. That may mean we get notification overload. So if you want to mute the space and come back later to see how our story is going, you can do so by clicking on the I icon at the top left of the space, then ‘Notifications’ and choosing the option you want. I’d recommend ‘Off’ so your laptop or phone isn’t buzzing all day. If the story is good enough, maybe we can publish it on the intranet? I will get things started, then it’s down to all of us to come up with words and make a story… keep it clean though ;) Oh, and please feel free to invite more people to this space!