lay speaking ministries district data base

1. Administration and Record Keeping Process for District Directors Lay Speaking Ministries District Data Base One of the recurring requests, and again this year, is how do I keep track of all this stuff? Isn�t there a simple way? Isn�t there an easy way? The answer is yes and yes. First, Administration is hard. It takes diligence. And it only works, if it works the way you work. I began as a district director 12 years ago. And this data base, this Lay Speaking Ministries District Data Base is designed to work the way we work.One of the recurring requests, and again this year, is how do I keep track of all this stuff? Isn�t there a simple way? Isn�t there an easy way? The answer is yes and yes. First, Administration is hard. It takes diligence. And it only works, if it works the way you work. I began as a district director 12 years ago. And this data base, this Lay Speaking Ministries District Data Base is designed to work the way we work.

2. This is the process as I understand it. Hard to read so let me go around the circle: We select courses, we select instructors, we pre-register participants, we finalize registration, following the completion of the courses, we report. We communicate with lay speakers and pastors. We gather and record Annual Reports. We maintain certification history and we track ministries.This is the process as I understand it. Hard to read so let me go around the circle: We select courses, we select instructors, we pre-register participants, we finalize registration, following the completion of the courses, we report. We communicate with lay speakers and pastors. We gather and record Annual Reports. We maintain certification history and we track ministries.

3. Administration & Record Keeping System Looking at it again, taking a little courser cut at it: Such as selecting courses and instructors Registering and recording classes Reporting Communicating with lay speakers and partners in ministry Facilitating certification and providing a historical record And matching lay speakers with ministries. (Final Click) We need a means of administering and recording all of these activities. That�s the purpose of the Lay Speaking Ministries District Data Base.Looking at it again, taking a little courser cut at it: Such as selecting courses and instructors Registering and recording classes Reporting Communicating with lay speakers and partners in ministry Facilitating certification and providing a historical record And matching lay speakers with ministries. (Final Click) We need a means of administering and recording all of these activities. That�s the purpose of the Lay Speaking Ministries District Data Base.

4. Main Switchboard Getting right into it. The main switchboard is the primary entry point to the data base. Each of the menu items take you to a underlying form or submenu. The titles are self explanatory. �View Lay Speakers/Instructors� takes you to a submenu for access to the lay speakers form, and some others. The Classes menu takes you to the classes form which is a repository of class information and students that attend each class. Other menu items include Reports, Email lists, and Mailing Labels I said our process normally starts with Classes. So, let�s look at the classes form now.Getting right into it. The main switchboard is the primary entry point to the data base. Each of the menu items take you to a underlying form or submenu. The titles are self explanatory. �View Lay Speakers/Instructors� takes you to a submenu for access to the lay speakers form, and some others. The Classes menu takes you to the classes form which is a repository of class information and students that attend each class. Other menu items include Reports, Email lists, and Mailing Labels I said our process normally starts with Classes. So, let�s look at the classes form now.

5. The LSDDB Process Classes Select Class Instructor Registration Update at Class Record the Class Information Report Completion to Pastors, other Directors Students, Certification Updates, Ministry Tracking Reports, Lists, Emails, Labels Here�s the process we�re going to begin with: We said we would start our process with classes and the instructor. Then we begin registration, either yourself, or a registrar, or the District Secretary. They would probably do the registration on an excel spreadsheet, but it could be done on the data base. In either case, registration is normally completed at the class location. You take either the spreadsheet or your laptop and get final information, record walk-ins, collect money and mark paid. Then of course, you finalize the information and make reports, to pastors, to other district directors if you have their lay speakers in your class. We�re also going to talk about student information and reports. So let�s look at the data base. We�re going to be going to the classes form.Here�s the process we�re going to begin with: We said we would start our process with classes and the instructor. Then we begin registration, either yourself, or a registrar, or the District Secretary. They would probably do the registration on an excel spreadsheet, but it could be done on the data base. In either case, registration is normally completed at the class location. You take either the spreadsheet or your laptop and get final information, record walk-ins, collect money and mark paid. Then of course, you finalize the information and make reports, to pastors, to other district directors if you have their lay speakers in your class. We�re also going to talk about student information and reports. So let�s look at the data base. We�re going to be going to the classes form.

6. Access-based Data Base LSDDB Demonstration Class Form Open Class (Set up a New Class) Students are added here (Isn�t that the way you work) Let�s take a look at a class you are familiar with (LS Lead SG using 5P) Here�s a student you are familiar with (Highlight Rick, click Students) Note classes are linked, latest on top to easily determine Cert status. Simply clicking the X to close out. Return Reporting the Class Mailing List Students Form Form View Data Sheet View (Select Creighton Cox) Ministry Form Info Sheet Mailing Label Reports Menu (Just go down the list) Email �Wanna see how easy it is?� Highlight. Mailing Labels Again, �Wann see how easy it is?� Email invalid Active, Not approved. Now, how do we get all this? Have I got a deal for you. NEW IN 2011.LSDDB Demonstration Class Form Open Class (Set up a New Class) Students are added here (Isn�t that the way you work) Let�s take a look at a class you are familiar with (LS Lead SG using 5P) Here�s a student you are familiar with (Highlight Rick, click Students) Note classes are linked, latest on top to easily determine Cert status. Simply clicking the X to close out. Return Reporting the Class Mailing List Students Form Form View Data Sheet View (Select Creighton Cox) Ministry Form Info Sheet Mailing Label Reports Menu (Just go down the list) Email �Wanna see how easy it is?� Highlight. Mailing Labels Again, �Wann see how easy it is?� Email invalid Active, Not approved. Now, how do we get all this? Have I got a deal for you. NEW IN 2011.

7. After: Now the question is, where to I get this? Where do I learn how to use it? Have I got a deal for you. New for 2011. We�ve set up an Online resource specifically for the Lay Speaking Ministries Data Base at HTTP�.. You�ll notice there is no key required. You�ll have to register at the site, but there is no enrollment key required. It�s at moumethodist.churchhost.org. You�ll have another shot at the end in writing it downAfter: Now the question is, where to I get this? Where do I learn how to use it? Have I got a deal for you. New for 2011. We�ve set up an Online resource specifically for the Lay Speaking Ministries Data Base at HTTP�.. You�ll notice there is no key required. You�ll have to register at the site, but there is no enrollment key required. It�s at moumethodist.churchhost.org. You�ll have another shot at the end in writing it down

8. Once you register and enter, it will look like this. Course purpose on the side, objectives in the center. Links for tools. Even a forum to ask questions and I�ve seeded with a few frequently asked questions.Once you register and enter, it will look like this. Course purpose on the side, objectives in the center. Links for tools. Even a forum to ask questions and I�ve seeded with a few frequently asked questions.

9. As I scroll down looking at the first two of five sections. In section 1 there is an Overview Video that will whet your appetite. Clicking on itAs I scroll down looking at the first two of five sections. In section 1 there is an Overview Video that will whet your appetite. Clicking on it

10. It opens in a new window, it�s nine minutes long and narrated with the narration also on the side. You can stop it at anytime. Really pretty good.It opens in a new window, it�s nine minutes long and narrated with the narration also on the side. You can stop it at anytime. Really pretty good.

11. Overview Video Optional slide in case I want to run the overview video.Optional slide in case I want to run the overview video.

12. Looking at Section 2, which is the heart of getting started. There are two videos, one �Getting Started� and the other �Transferring Data from an Existing Excel Spreadsheet. It�s really quite simple one you get it set up and the video sets it up. Section 2.2 in the center is where you get your files. Note that it says SAVE in capital letters. When you click on the files, It will give you a save or open option. Select Save.Looking at Section 2, which is the heart of getting started. There are two videos, one �Getting Started� and the other �Transferring Data from an Existing Excel Spreadsheet. It�s really quite simple one you get it set up and the video sets it up. Section 2.2 in the center is where you get your files. Note that it says SAVE in capital letters. When you click on the files, It will give you a save or open option. Select Save.

13. Then the last three sections are Classes and Students. Videos on both forms. Emailing and Reporting, again video for both. And Updating Certification Status and Ministries and Ministries tracking. There�s a video for the later to cover those mysterious buttons on the students form.Then the last three sections are Classes and Students. Videos on both forms. Emailing and Reporting, again video for both. And Updating Certification Status and Ministries and Ministries tracking. There�s a video for the later to cover those mysterious buttons on the students form.

14. Administration and Record Keeping Process for District Directors http://moumethodist.churchhost.org/ Lay Speaking Ministries District Data Base That�s it. It fits your process, what you do as you train and lead your lay speakers. It�s available. And it�s free. The only cost is Microsoft Access, Available in the Office Suite through UMCOM for $87.00. It�s easy. Once you get started, it�s a breeze. In the past, getting started has been intimidating. We now have online access, instructions and a user�s forum. Leading your lay speakers is a process and the Lay Speaking Ministries District Data Base is intended to lead you through it as you equip and lead your lay speakers to ministry�discipleship for the transformation of the world.That�s it. It fits your process, what you do as you train and lead your lay speakers. It�s available. And it�s free. The only cost is Microsoft Access, Available in the Office Suite through UMCOM for $87.00. It�s easy. Once you get started, it�s a breeze. In the past, getting started has been intimidating. We now have online access, instructions and a user�s forum. Leading your lay speakers is a process and the Lay Speaking Ministries District Data Base is intended to lead you through it as you equip and lead your lay speakers to ministry�discipleship for the transformation of the world.

15. Your Questions?