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Managing grey fleet in the public sector Wales Audit Office: Grey Fleet Conference – 21 October 2010 David Olima Sustainable travel lead Efficiency reform group – Cabinet office. UNCLASSIFIED. Efficiency Reform Group.

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  1. Managing grey fleet in the public sector Wales Audit Office: Grey Fleet Conference – 21 October 2010 David Olima Sustainable travel lead Efficiency reform group – Cabinet office UNCLASSIFIED UNCLASSIFIED

  2. Efficiency Reform Group • Efficiency & Reform Group (ERG) set up as strong centre for reform, to achieve greater value for money by tackling waste, improve accountability and raise professionalism across government • ERG is joint chaired by Cabinet Office and Treasury • OGC is now part of ERG within Cabinet Office • Immediate priority - contribute to £6.2bn savings in 2010/11 • Short term priority - contribute to Spending Review by looking at potential scope for efficiency savings and supporting departments developing their plans • Medium term priority - help departments to be more efficient and effective in their ways of working and promote value for money across wider public sector • Travel Category Currently looking at centralising procurement of government travel covering Hotels, Rail, Air and M&E. UNCLASSIFIED

  3. Grey fleet UNCLASSIFIED

  4. Why - Cost For every 1 million miles of Grey fleet reduced we estimate you could gain over £250K cashable savings • Grey fleet journeys are not necessarily the cheapest form of travel • Cost effective beyond break even points? • Taking into consideration WLC 24.21* ppm compared against AMAP would yield significant savings. • Is your reimbursement policy seen as an incentive? Over £380 million spent reimbursing grey fleet travel annually * BVRLA data UNCLASSIFIED

  5. Why - Carbon For every 1 million miles of Grey fleet reduced we estimate you could reduce CO2 emissions by over 240 tonnes of CO2 • Grey fleet vehicles are on average 6-7 years old • Grey fleet vehicles are more polluting because CO2 emissions are higher • Grey fleet contributes to the road transport CO2 emissions • The highest and only rising contributor to CO2 emissions. in the UK Over 300, 000 tonnes of CO2 pumped into the atmosphere annually UNCLASSIFIED

  6. Why - Care Improved health and safety for employees • Employers have a duty of care to their employees • Controlled fleet vehicles have better safety standards • Managed fleet vehicles are better maintained 1 in 3 deaths on road are work related UNCLASSIFIED

  7. Initiatives • CCG DWP, EA, DVLA, Highways Agency, HMRC • LG West Sussex, Derbyshire CC, Bracknell Forest council, • Health TEW, Darlington PCT, Coventry and Warwickshire PCT, UH of Morecambe bay NHS Foundation trust. NLAG NHS foundation trust. • Police West Yorkshire police, Hampshire police, Lancashire police UNCLASSIFIED

  8. Tackling the grey fleet issue - How Reduce Question the need for meetings and travel Transfer Identify and implement alternatives Improve visibility and access Consider wider travel management options Lead by example Manage Policies, checks & Controls Driver, Vehicle & Journey Video Conferencing Public Transport Lease Cars Pool Cars Spot Hire Grey Fleet UNCLASSIFIED

  9. Starting a successful initiative • Secure senior sponsorship • Work to improve visiblilty of Grey fleet travel MI • Take a structured approach to tackling grey fleet (5-step process, grey fleet toolkit) • Maximise stakeholder buy-in (unions, legal, staff, senior managers,) • Tackle as part of the wider sustainable travel initiative • Keep communication channels open update members regularly • Share best practice with peers and other organisations • Join the online forum and network with people who are there and doing it. • Celebrate success UNCLASSIFIED

  10. Help is available UNCLASSIFIED

  11. Get in touch! • For a copy of the toolkit click here • email greyfleet@ogc.gsi.gov.uk please put “grey fleet toolkit “ in the subject line. • Visit our website • http://www.ogc.gov.uk/commodities_procurement_fleet_8595.asp • The service desk • 0845 000 4999 ServiceDesk@ogc.gsi.gov.uk • Join the grey fleet online community • http://www.communities.idea.gov.uk/comm/landing-home.do?id=1162255 • My contact details • Grey Fleet Lead – David Olima, • david.olima@cabinet-office.gsi.gov.uk UNCLASSIFIED

  12. Thank you UNCLASSIFIED

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