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Child Care ACF-801 Changes. May 16-18, 2001. What ACF-801 Changes are Occurring?. SSN is no longer required New Data Element, Number in Eligible Family, is added for ACF-801 files submitted for January 2002 reporting period and after. What standards will change with the SSN being optional?.

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What ACF-801 Changes are Occurring?

  • SSN is no longer required

  • New Data Element, Number in Eligible Family, is added for ACF-801 files submitted for January 2002 reporting period and after


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What standards will change with the SSN being optional?

  • Other data elements affected by this change:

    • Element 2 (Unique State Identification Number)

    • Element 3 (Head of Household SSN)

    • Element 5 (Single Parent)

    • Element 17 (Child SSN)


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Element 2 (Unique State Identification Number)

  • If Element 3 (Head of Household SSN) is not reported, then this element must be reported and must uniquely identify the family over time (i.e. each monthly submission)


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Element 3 (Head of Household SSN)

  • This data element is no longer required.

  • CCDF eligibility may not be denied because a parent chooses not to provide an SSN.

  • If this element is not reported, Element 2 (Unique State Identification Number) must be reported.


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Element 5 (Single Parent)

  • There is no longer a consistency standard between this element, Element 17 (Child SSN) and Element 3 (Head of Household SSN).

  • The other consistency standard stating that if this element = 9, then Element 6 (Reason for Receiving Subsidy) must=4 (Protective Services) still applies.


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Element 17 (Child SSN)

  • There is no longer a consistency standard for this data element since SSNs are not required.


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What are the standards for Element 16 (# in Eligible Family)?

  • If Element 5 (Single Parent) does not = 9, then Element 16 (Number in Eligible Family) must be greater than or equal to the number of children receiving services plus the head of the household.

  • Therefore, the smallest acceptable value for this field if Element 5 does not equal 9 is 2.


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What are the standards for Element 16 (# in Eligible Family)?

  • With the new data element included, a record will look like:

F200104000000000000047410992182100031299991999070000001110003C1861934940001002199709S0203671104$

New data element: Element 16 (Number in Eligible Family)


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Where can I get further information? Family)?

  • The new PI, the new form and the new definitions are posted on the home page of the Child Care Bureau’s web site.

  • For additional information, contact the Child Care Automation Resource Center toll free at 877-249-9117.


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