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SFE COORDINATOR TRAINING 2010

SFE COORDINATOR TRAINING 2010 . SFE Programme & Reimbursement 12 November 2010 Family Education Department. Desired Outcome. A proactive effort to strengthen and enrich family life. Parents are informed , equipped & empowered to build strong families

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SFE COORDINATOR TRAINING 2010

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  1. SFE COORDINATOR TRAINING 2010 SFE Programme & Reimbursement 12 November 2010 Family Education Department School Family Education

  2. Desired Outcome A proactive effort to strengthen and enrich family life • Parents are informed, equipped & empowered to build strong families • Children are brought up with positive values & mindset towards marriage & family School Family Education

  3. SFE Coordinator- Roles and Responsibilities • Help school identify needs of target groups (School Needs Assessment Form – SFE Guide) • Together with school & service provider, plan and implement family life education • programmes for target groups • Provide and coordinate with family life • educators on programmes • Publicise family life education programmes • and family life centre/ corner School Family Education

  4. SFE Coordinator- Roles and Responsibilities • Helpidentifyparents for parent facilitator training (Parent Involvement Plan – SFE Guide) • Help identify programmes for trained parent facilitators to contribute to schools • Set up/ manage and promote family life • centre/ corner • Provide information and referral service to those who need professional help • (SFE Guide) School Family Education

  5. SFE Coordinator- Roles and Responsibilities • Collate feedback on programmes and its effectiveness - Workshop Evaluation Form • Prepare monthly reimbursement documents • Assist in the school survey commissioned by MCYS School Family Education

  6. Family Life Education Programmes • Based on needs of target groups • Include subject matters that are central to the family life of each target group • 100 hours per year per school - 70 for parents/staff & 30 for students - for parents, max 10 hours for recreational/social events • Reimbursement of funds for student programme will be capped at 30 hours. Thereafter, funding will be allocated to parent/staff programmes. School Family Education

  7. . Family Life Education Programmes - Parents School Family Education

  8. Family Life Education Programmes – Sexuality Education for Parents (1) Title: Being Sex Smart Options : 3-hour workshop (For Parents) Organisation : Fei Yue Community Services Contact : Ms Shona Tan at 6593 6453 or shonatan@fycs.org (2) Title: Let’s Talk About Sex Options : 2-hour workshop (For Parents) Organisation : Focus on the Family Contact : Ms Ruth Kan at 6491 0705 or ruth@family.org.sg Any service provider who wishes to conduct sexuality education programme for parents in the SFE schools is to send to MCYS all the materials used in these programmes (including handouts, notes, CDs and handbook, etc) for vetting before the proceeding with the programme. School Family Education

  9. Parent Facilitator Parent Befriender/ Mentor Module II – 40 hours training, 10 hours of outreach efforts to inactive parents Module I – 40 hours training, 9 hours facilitation of workshop/ meetings Family Life Education Programmes - Parent Facilitator Training Programme Parent volunteer School Family Education

  10. Family Life Education Programmes - Staff School Family Education

  11. Family Life Education Programmes - Students School Family Education

  12. Family Life Education Programmes – Riding on School programmes • E.g. Family Day, Sports Day, Teacher’s Day, Children’s Day, Staff Retreat, Friendship Day • School programmes will only be considered as social/recreational events provided there is a minimum of 20 parent participants. • Only parent-child bonding camps with a clear family life educational component will be supported. • Parents are the primary group of participants • submit the camp programme/schedule School Family Education

  13. Family Life Education Programmes – Riding on School programmes • Core hours under parents or students • Clear components of family life education/ family ties relationship/ character/ values education • SFE will only fund the speakers/ trainers fees, handout materials and evaluation forms. Venue, refreshment and other costs will not be funded School Family Education

  14. SFE ReimbursementSubmission • SFE reimbursement is on monthly basis • Submissions of claims must reach MCYS within 15 days after each month, e.g. for May - submit by 15 June • MCYS will not process any reimbursement submissions that are more than 2 month overdue • For Feb reimbursement, must reach MCYS by 10th Marchdue to close of FY School Family Education

  15. SFE ReimbursementSubmission • No double-claiming – e.g., same prog from both SFE and Fathers@School, same prog under both parents and students • Not funded - Refer to Annex 7 in SFE Guide to Set Up Management on www.sfe.sg • In the absence of invoices and receipts, cash receipts / vouchers must be certified true copy and endorsed by the school • Post-dated invoices are not encouraged. In cases where an invoice is dated after the event, it must reflect the name of the event and date of delivery of the service School Family Education

  16. SFE ReimbursementSubmission • School certify the accuracy of invoices and claims - signature of P or VP or HOD and school stamp • Use only the standardtemplates provided by MCYS in submission • All standard forms/templates may be downloaded from the SFE website at www.sfe.sg. Click on the link ‘Administration’ • * Failure to adhere to the guidelines may result in delay in reimbursement payment. School Family Education

  17. School Family Education

  18. Reimbursement -Documents Required • 1.Cover letter signed by head of service provider • 2. Monthly Reimbursement & Evaluation Form (MREF) signed by P or school representative and include supporting documents below: • Speaker/ Trainer/ FacilitatorProfiles / CVs; • Speaker Notes/ Programme Handouts; • Feedback by Participants (Summary of workshop evaluation form or Programme short report); • Event Photograph; • Original invoices/ receipts. Photocopied -certified true copies, signed, and bear school’s stamp; and • Publicity materials. • 3. School Confirmation Letter for SFE Coordinator hours School Family Education

  19. Supporting Documents (to be arranged by programmes in the sequence as stated in MREF) Reimbursement -Documents Required • 3b. Example: • Programme 2 • (invoices, receipts, petty cash vouchers, Summary of Workshop Evaluation Form, publicity materials, speaker’s CV, handouts, event photo) • 3a. Example: • Programme 1 • (invoices, receipts, petty cash vouchers, Summary of Workshop Evaluation Form, publicity materials, speaker’s CV, handouts, event photo) • 5. E-invoice • (Done by Service Providers) 4. School Confirmation Letter for SFE coordinator hours • 2. Monthly Reimbursement & Evaluation Form (MREF) 1. Service Provider’s/ School’s Cover Letter School Family Education

  20. Service Provider’s Cover Letter • Must reach MCYS within 5 days from date on cover letter • SFE programmes reimbursement amount must tally with the total reimbursable cost as indicated in the MREF • Form must be duly completed and signed • Clearly state the name of the organization head / authorized person of service provider School Family Education

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  22. For MOE acct: Name of Payee : Ministry of Education Bank Account No. : 7171-0080134480 School Family Education

  23. Monthly Reimbursement & Evaluation Form (MREF) • Form must be duly completed based on the ‘Explanatory notes to Preparation of Monthly Reimbursement & Evaluation Form Part 1 & 2’ – (www.sfe.sg) School Family Education

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  26. Invoices, Receipts • All invoices/receipts expended should pertain to specific SFE programme conducted • Relevant original copy of invoices/receipts for the programme. If photocopied, they should be certified true copy, signed & bear school’s stamp • Ensure that receipts are legible. Small, odd size receipts should be pasted on A4 size paper • Give clear reference (eg. specific programme) on the invoice/receipts/petty cash voucher attached School Family Education

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  28. Summary of Workshop Evaluation Forms • Summary of Workshop Evaluation Form/ Short Programme Report • MCYS would require further programme information when programme description on workshop evaluation form/short report is unclear • SFE Evaluation Summary Count Software – Parents/Staff, Students (www.sfe.sg) School Family Education

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  33. Coordinator’s Working Hours/ School Confirmation Letter (1st – 3rd year schools) • Total number of working hours a year is 936 hours. • Average work hours per month is 78 hours • Template Letter for School to certify SFE coordinator hours School Family Education

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  35. SFE Coordinator Funding (for 1st to 3rd year schools) • $10,000 each year per school • April – February ($833.33/month) • March ($833.37) • SFE coordinator fees maybe withhold in Jan if the number of coordinator hours that have been clock-in by December is less than 546 hours School Family Education

  36. Coordinator’s Working Hours / School Confirmation Letter (4th year & beyond schools) • Average work hours per month is 39 hours • Template Letter for School to claim SFE coordinator fees School Family Education

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  38. SFE Coordinator Funding(for 4th year & beyond schools) • $5,000 each year per school • April – February ($416.66/month) • March ($416.74) School Family Education

  39. E – Invoice (Service Providers) • Log on www.vendors.gov.sg for more details • Select Ministry of Comm, Youth & Sports for Ministry/Stat Board • Select Family Development for Department • Attention toRAJAN • Date invoice date tocurrent date • Description –for e.g.SFE reimbursement for ABC School (June 10) School Family Education

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  41. Submissions for SFE Reimbursement Ministry of Community Development, Youth and Sports Family Education Department 510 Thomson Road #01-00 SLF Building Singapore 298135 Attention: SFE Programme Coordinator School Family Education

  42. For more FAQs, visit www.sfe.sg • For enquiries on funding and reimbursement matters, please contact: • 1st to 3rd year schools – Mr Low Mong Seng • Tel: 6354 9837 and • email: Low_Mong_Seng@mcys.gov.sg • 4th year schools and beyond – Ms Regina Ho • Tel: 6354 9842 and • email: Regina_Ho@mcys.gov.sg • General enquiries, email mcys_sfe@mcys.gov.sg School Family Education

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