6 Proven Tips for a Successful Conference Call (Conference Call Etiquettes)

1. 6 Proven Tips for a Successful Conference Call Conference Call Etiquettes

2. What is a conference call? A conference call allows multiple people to interact at the same time. It facilitates effective group communication when face-to- face conversations cannot happen. These calls can be made via a smartphone or an Internet connection where several people can participate to share ideas, listen, or present.

3. Why are conference calls so important? Conference calls are a useful resource today because they allow people from all over the world to connect at once. This results in increased team productivity and better communication. Additionally, they offer multiple time-saving and money-saving benefits that have made remote working a lot more simpler

4. Conference call etiquettes Here are some essential dos and don'ts that you must keep in mind to hold a successful conference call with your team members or colleagues

5. Before you start a conference call

6. Create an agenda The first step is simple—create an agenda. Map out an outline of the topics you want to discuss during the call. This will ensure you cover all the topics without any digressions. Additionally, when you stick to the agenda, your participants will remain engaged throughout the conference call.

7. Send calendar invites Make sure you send out meeting invites along with passcodes to all the attendees. Use your company platform to do the needful. These calendar invites will send reminders to participants so that no one misses the call.

8. During a conference call

9. Record the conference call Use the call recording feature to record the call and save it for later. This allows participants to review the discussion anytime after the call. Additionally, these recordings can be beneficial for those who missed the call or even for training purposes.

10. Make notes Making notes is one of the best ways to stay focused throughout a conference call. You can simply take minutes of the meeting and recall the discussion whenever required. It will also help in better coordination and collaboration as you can easily share these notes with colleagues. Thus, always keep a pen and notebook handy when you’re on a call.

11. After a conference call

12. Summarise the discussion Most essentially, always summarise the important points and mention a takeaway at the end of your call. Not only will it help the guests recall their tasks but it will also help them check if they have missed out on something. A summary will also help you determine if the agenda of the meeting has been fulfilled or not.

13. Send a follow-up email Besides providing a summary, you must send a follow-up email to all the participants. Crystalise essential points and outline all the actionable items to help your team accomplish its goals.

14. Conference call etiquettes aren't too complicated! No matter whether it’s your first or 100th conference call, you must follow these unspoken codes of behaviour before, during and after every call.

15. About Us Acefone delivers smart solutions that enable seamless business communications and enhance customer experience. Our hosted phone system comes with unique features such as conference calls, call recordings etc., to boost your remote team's productivity. Visit - www.acefone.com/uk/ Call us - 0800-084-3663

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