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Beginning PowerPoint. by Chris King 26 August 2002. Class Structure. Learn to create a basic PPT Add text to slides Format slides Add clip art to slides Reorganize slides Presenting tips Advanced PPT skills (some!) Additional information. Starting PowerPoint. Start button Programs

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Beginning powerpoint

Beginning PowerPoint

by Chris King

26 August 2002


Class structure
Class Structure

  • Learn to create a basic PPT

    • Add text to slides

    • Format slides

    • Add clip art to slides

    • Reorganize slides

  • Presenting tips

  • Advanced PPT skills (some!)

  • Additional information


Starting powerpoint
Starting PowerPoint

  • Start button

  • Programs

  • “Microsoft PowerPoint”

    (might be under Microsoft Office folder)


Starting powerpoint1
Starting PowerPoint

Dialog box gives you three “new” options:

  • AutoContent – “quick and dirty”

  • Design Template – some flexibility

  • Blank Presentation – complete flexibility


Starting powerpoint2
Starting PowerPoint

We’re going to choose

“Design Template”




Adding new slides
Adding New Slides

  • PowerPoint offers twenty-four slide layouts

  • First slide is “Title Slide”

  • One slide is completely blank to allow you to create your own imaginative formats!








Modifying elements
Modifying Elements

Select your text:

  • by mouse (click & drag)

  • by arrow keys (SHIFT & up/down) arrows














Basic rules of presenting
Basic Rules of Presenting

  • FONTS – Use no more than two or three fonts; use “mainstream fonts”; minimum font size should be 24 or greater

  • COLORS – Use dark lettering on light backgrounds or vice versa

  • INFORMATION – “Quick info,” not novels!


A really bad slide
A Really Bad Slide

  • There are a few important things to talk about, like how hard dark on dark is to read.

  • Another important point is that sometimes not all of the slide can be seen – watch your margins.

  • Isn’t it amazing how powerful PowerPoint really is? It truly is a computing marvel.

Can you see me now?


Keyboard shortcuts
Keyboard Shortcuts

F5 full-screen slide show

ESC quits slide show

<- previous slide

-> next slide

(can also use SPACE or mouse)

B or W creates a black or white screen





Things i like to do
Things I like to do

  • Reading

  • Hiking

  • Boating

  • PowerPoint!



Advanced zinging arrows1
Advanced: “Zinging Arrows”

Start your arrow AWAY from your reference; drag it TOWARD the point you want to make










Things i like to do1
Things I like to do

  • Reading

  • Hiking

  • Boating

  • PowerPoint!


Things i like to do2
Things I like to do

  • Reading

  • Hiking

  • Boating

  • PowerPoint!







Printing handouts
Printing Handouts

Always choose File | Print

range = how many slides? all or some?

always collate

print what? -> slides = big! (1/page)

handouts – 3 or 6/page

grayscale – always select


Transferring files
Transferring Files

  • Ask Brian for help

  • Use File | Pack and Go (but it first must be installed!)

  • Compress your files with WinZip (for advanced users only!)

    about 40-50 slides can fit on one diskette


Viewing presentations
Viewing Presentations

  • Worst Option: File | Save as Web Page

    • works only with Internet Explorer

    • sometimes doesn’t work at all

  • Best Option: download Microsoft’s free PowerPoint viewer!



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