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County Points Of Distribution POD - PowerPoint PPT Presentation

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MEMA Logistics. Comprised of professional logisticians from state, National Guard and voluntary agencies having mission support requirements contributing year round. Planning, modeling and forecasting Response operations

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MEMA Logistics

  • Comprised of professional logisticians from state, National Guard and voluntary agencies having mission support requirements contributing year round.

    • Planning, modeling and forecasting

    • Response operations

  • Extensive State Logistics Planning in coordination with federal, state, county and voluntary agencies, and our business partners is an ongoing process.

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    Pre-Event Planning

    • Scenario Planning

      • Anticipating Requirements

    • Logistics Staging Areas

      • County, State, and Federal

    • Resource and Commodity Identification

    • Stand-by Contracts and Qualified Provider List

    • Logistics Section Support Staff

      • Mississippi Forestry Commission, Dept. Finance & Administration

      • Mississippi National Guard

      • State and voluntary agency personnel

      • Business Partners

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    Federal Mobilization Centers

    • Pre designated full time federal warehouse and logistics centers across the United States.

    • Closest MC’s are Atlanta, GA – Fort Gilliam (Water, MRE’s, GENSETS, Mobile DRC’s, etc.) and Thomasville, GA (ICE).

    • Supports entire regional areas but can be shipped anywhere in CONUS or OCONUS.

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    Nat’l Logistics Staging Area

    • Established by FEMA within an affected state pre-event.

    • Forward area for the staging of emergency resources.

      • Commodities (Water, MRE’s, Tarps)

      • Hard Assets (GENSETS, Mobile DRC’s (Disaster Recovery Centers))

      • Teams (USaR (Urban Search and Rescue), DMAT (Disaster Medical Assistance Teams), DMORT (Disaster Mortuary Affairs Teams) etc.)

    • Mississippi pre identified ICB:

      • NAS Meridian

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    FEMA POD Training

    • IS-26 Guide to Points of Distribution

    • Course Overview

    • This guide was developed to support the Points of Distribution (POD) overview video and provide an in depth look into the planning, operations, and demobilization stages of a POD mission. The lessons detail the staffing and procedures any state will need to plan for, execute, and shut down POD operations. The guide also includes key lessons such as safety, equipment, and resource accountability.


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    State Staging Area (SSA)

    • Pre staging of resources outside of a potential impact areas until post event.

    • Resources moved forward to County Staging Areas (CSA).

    • Additional SSA can be opened in order to accept a backlog of resources.

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    State Staging Area

    State Staging Area (SSA)


    • On or Near Major Highway. (required)

    • Near Commercial or Military Airport. / Field (desired)

    • Near rail spur / head. (desired)

    • Fenced or otherwise secure area.

      Covered Area:

    • 50,000 + square feet.

    • 4 each Loading Docks minimum.

    • Administrative area.

    • POTS Communications available.

      Hard Stand Area:

    • 250,000 square feet (6 Acres)


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    Base Camps

    Base Camps

    • NIMS Typing

      I = 1000 Persons - fixed

      II = 750 Persons – fixed

      III = 500 Persons – fixed

      IV = 250 Persons – fixed

      V = 150 Persons – mobile

      VI = 50 Persons – mobile

      State stand by contracts:

      • Deployed resources

      • OK cascades

      • K Team

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    County Staging Areas (CSA)

    • The State prefers to “direct ship” assets to the “County Staging Area” based on the Request for Assistance submitted by a county.

    • Municipalities must request resources through their County EOC.

    • Counties must establish one County Staging Areas (CSA) and identify another area if the first CSA is not useable.

    • CSA should not be in the parking lot of a commercial business.

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    County Staging Areas (CSA)

    • County Staging Areas (CSA) must be pre-identified, and capable of receiving resources 24-hours post event.

    • The State will provide MHE and Pallet Jacks 24-36 hours after the storm and road access is cleared. Equipment will be shipped to the CSA and escorted by county personnel or there representative to each POD sites capable of receiving full truckloads.

    • All resource requests for State logistics support assets will be made through the State EOC to the Logistics Section in WEBeoc Resource Manager.

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    County Staging Areas (CSA)

    • The Mississippi National Guard will support the lower 6 counties with CSA and POD Operations. All other counties will work through the local Area Coordinators to pre identify personnel numbers to assist with Distribution Operations.

    • Counties must not contact local Armory for Support!

      • All requests must be submitted to the SEOC and forwarded to the MS NG Liaison ECO.

  • A designated county representative will be identified to sign for accountable and consumable property.

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    County Staging Areas (CSA)

    • Transportation of Federal Commodities within FEMA Region IV will be on leased trailers and will be left on site at either the CSA or POD site capable of truckload usage by the state shuttle fleet (excluding ice). The empty trailers will be picked up the next day when loaded trailers are brought to site.

    • Transportation of State commodities will be by leased trailers or commercial long haul. Commercial long haul trucks must be immediately off loaded at CSA or POD site. Truckloads of ice must be off loaded for continued support of your CSA or POD site for follow up delivers.

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    County Management of Commodities

    • Counties will off load commodities at the County Staging Area and release truck assets and move commodities with county or volunteer transportation assets.


    • Counties with large established POD sites will move long haul trucks to the POD site and off load and release truck, including ice. (Trucks will not be held at the CSA)

      • Have WATER on POD sites, and DISTRIBUTING within the FIRST 48-HOURS!

        • POD sites must be pre-identified annually.

        • Coordination to ensure adequate staffing by the MSNG or county personnel.

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    CSA Requirements

    Minimum Site Requirements:

    • 250,000 sq. ft. (5 AC) outside storage/parking.

    • 40-50,000 sq. ft. covered/inside storage if off loading commodities. (Optional)

    • Loading dock capability. (desired)

    • Telephone/communications service and fuel support.

    • Office, computer, communications, and loading equipment will be required.

    • One forklift and one pallet jack (minimum).

    • Secure Perimeter Area

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    Key Points

    • PODS are designed for catastrophic or near catastrophic events

    • PODS typically operate only for the first 3-7 days of an event.

    • PODS are NEVER co-located with commercial businesses in operation. (supermarkets, Wal-Mart etc.)

    • Counties are responsible for coordinating locally with principal retail businesses who intend to re-open to sell commodities to avoid site co-location.

    • Alternative means of distribution such as mobile distribution must also be planned by the county.

    • Support to all facilities such as shelters and feeding sites must also be a factor of distribution.

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    Key Points

    • Counties must pre identify all POD locations to MEMA before hurricane season.

    • POD site locations must be confirmed with the SEOC at least 72 hours prior to landfall.

    • Shipments of commodities directly to the county CSA.

    • Counties must provide staffing and management of POD’s sites in conjunction with the National Guard Plan.

    • Counties must provide security, traffic management and assets (cones, barricades etc.) to the extent possible, or request additional assets through the SEOC.

    • Counties must provide local communications to the extent possible, or request additional assets through the SEOC.

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    County Points of Distribution (POD)

    • In the immediate aftermath of an event, PODs are the first line of relief operations to affected clients.

    • POD sites will be used for the purpose of receiving and distributing bulk emergency relief supplies within the first 48-96 hours after an event.

    • Sites are to be included in the County CEMP and updated through MEMA Area Coordinator to MEMA Logistics.

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    County Points of Distribution (POD)

    • The average site can distribute commodities to 1,080 – 1,440 cars or 3,240 – 4,320 persons per day based on models.

      • 600,000 people = 130 distribution points for daily service,

      • 65 distribution points for three times per week service.

        *Each Type I Site requires 32 workers

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    State Support

    • The State will push available Water and Ice to each county pre identified CSA within the first 48-hours post event.

      • Food, water and other commodities will be provided after 48-72 hours depending upon the assessed need of the operation.

      • The State will provide at least one forklift and one pallet jack to each site, followed within 24 hours, with light towers.

    • The State will establish one State Staging Area (SSA) 24-36 hrs. pre-land fall to support county operations.

    • Initial assets will be pushed out from State assets 24 – 36 hours based on road and weather conditions.

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    County Responsibility

    • Counties must provide traffic management assets (cones, barricades etc.) to the extent possible, or request additional assets through the SEOC.

    • Counties must provide site security, traffic control and local communications to the extent possible, or request additional assets through the SEOC.

    • Counties must provide waste management on site (dumpster) and Portable toilets.

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    Distribution Of Commodities

    • Personnel working in PODS MUST limit the quantity of commodities distributed to each family in the first 72-hour period due the limitation of resources.

    • The State Logistics Section will push out available resources on day-2 with no back up until additional commodities arrive.

    • As such, we cannot permit PODs to over distribute early and run out later in the day.

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    POD Staffing

    • Counties must assume full responsibility for POD staffing and management from the first day and forward.

  • Additional staffing is dependent upon the pre-event arrangements made between each county and Mississippi National Guard.

    * The State can provide assistance from the MS National Guard based upon available resources.

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    Site Security

    • Counties are responsible for assigning adequate law enforcement personnel to secure the site on a 24-hour basis as well as traffic management and control.

    • The MSNG deployed for the purpose of establishing a POD, will NOT perform security missions.

    • Counties can request support through the SEOC.

    • Private security is an option.

    • Counties must also provide for two-way communications between the CSA/PODs and the county EOC.

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    Selecting POD Locations

    • The placement of PODS in a community must be a well thought out process.

    • Since 2004, many major supermarket and home improvement chains have made a corporate commitment to have their stores open within the first 24-hours after an event.

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    Selecting POD Locations

    • It is counter productive to place a POD across the street from an open Wal-Mart, Brookshires, Albertsons etc. that has water, food and ice available for sale.

    • The objective of the state is to ensure that resources are “available” to a community. This does not mean it has to be “FREE”, just available.

    • The same goes for distributing tarps in front of a Home Depot or Lowes, etc.

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    POD Site Assessment


    • Population base: each site must serve the resident community in which it is located.

    • Referring to the three Typed POD site plans, a county may require a Type I POD in a densely populated area, while Type II and Type III sites would serve outlying areas and special communities.

    • More than one Type III site may be required in a given community due to the second factor.

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    POD Site Assessment


    • Geography and travel distance.

      Remember it may be impossible to travel long distances due to debris, blocked traffic routes, flooding, damaged bridges.

    • For this reason, multiple POD’s of varying Type sizes, should be planned for based on known flood plains, bridges, canopy roads, and other factors. Sites should be placed on major roads that allow four lanes where possible since at least one lane must be dedicated for POD traffic in each direction.

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    POD Site Assessment


    • Remote and special communities: Don’t assume the public will travel far from their homes to access resources.

    • Type III POD’s should be planned for small communities, large sub-division development tracks, migrant worker camps, Indian reservations, low income areas.

    • Feeding kitchens are NEVER co-located with POD.

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    POD Location List

    County POD list must be provided to MEMA Logistics by June 1steach year.

    • The final selection of which PODs will be opened for a specific event must be provided no later than 24-hours post landfall.

    • Post landfall, identified sites will be inspected by MSNG personnel assigned to the POD.

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    Opening PODS

    • POD MUST remain open for the first 72-hours due to the level of resources, personnel and equipment that must be allocated and deployed.

    • After 72-hours, POD locations can be jointly evaluated and moved, closed or new POD established in the county.

    • PODs take at least 24-hours to change or establish, so all location changes must have at least 36-hours advance notice.

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    County Mobile Distribution

    • Plan for mixed load mobile distribution to isolated farms and small communities, nursing homes, adult living facilities, the homebound and elderly, trailer and mobile home parks, special facilities (i.e. prisons).

    • Agencies like American Red Cross and Salvation Army may conduct limited mobile distribution to these areas but each county must address how they will conduct mobile operations in advance based on their demographics.

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    Type I County Point Of Distribution (POD)

    125,000 Square Feet depending upon site plan and traffic flow requirements

    500 +/- Feet

    250 +/- Feet

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    Type II County Point Of Distribution (POD)

    300 +/- Feet

    75,000 Square Feet depending upon site plan and traffic flow requirements

    250 +/- Feet

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    Type III County Point Of Distribution (POD)

    300 +/- Feet

    45,000 Square Feet depending upon site plan and traffic flow requirements

    150 +/- Feet

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    Hours of Operation

    • CSA’s operate 24 hours a day

    • POD's operate during daylight hours

      • Public Distribution runs only during daylight hours for security and safety reasons.

      • All re-stocking and in-bound trucks deliver from the CSA based on the county plan.

    • Deliveries to POD should be done early.

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    Bulk Calculations

    • WATER:

      • 4 liters or 1 gal per person (3.79 liters per gal)

        • 1 Case of 16.9 oz bottles = 3 gallons

      • 18,000 liters or 4,750 gal per truck

      • 20 Pallets per Truck/237 gal per Pallet,

      • 212 Trucks = 1 Million Gal (1 Million persons)

    • ICE:

      • 8# (1bag) per person per day

      • 40,000 # per Truck Load

      • 20 Pallets per Truck, 2000# per Pallet, 250 – 8# bags per pallet, 5,000 Bags per Truck

      • 25 Trucks = 1 million #

      • 200 Trucks = 1 Million Persons

    • MRE’s/Shelf Stable Meals:

      • 1 Case Shelf Stable Meals (3 meals per case) per person, per day

      • OR . . . 2 MRE’s per person, per day

      • 2,880 Cases per Truck Load / 34,560 Meals

      • 20 Pallets per Truck Load, 144 Cases per pallet, 12 Meals per Case

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    Commodity Distribution

    • Personnel MUST be instructed not to “fill the trunk”.

    • Initial distribution must be limited.

      • 1 Gallon of water per person per day.

      • 8 pounds of ice per person, per day (1 Bag)

      • 2 Emergency Food Rations (MRE’s, Shelf-Stable Meal or equivalent) per person, per day (if available and required).

      • One 20’ x 25’ Tarp (if available)

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    Burn Rates

    On average, the calculated distribution model for each commodity:

    1 truck of water (4,750 gal) = 1,500 vehicles*

    1 truck of ice (42,249 lbs) = 1,666 vehicles*

    1 truck of Shelf Stable Meals = 4,290 vehicles*

    1 truck of MRE’s (20,976 ea) = 3,624 vehicles*

    1 truck of tarps (4,400 ea) = 4,400 vehicles*

    * Represents 3.17 people according to Census data.

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    Commodity Costs

    • On average, the follow are estimated costs per truckload of commodities including transportation.

      • 1 truck of water (4,750 gal) = $8500

      • 1 truck of ice (42,249 lbs) = $8000

      • 1 truck of MRE’s (21,312) = $154,512

      • 1 truck of tarps (4,400 ea) = $123,200

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    POD and Commodity Model

    • MS Excel POD Projection Worksheet

    • Forecasts the number of PODS required based on a projected affected population and confidence level of the percentage of population that will require commodities.

    • Not always 100% due to other resources available:

      • Markets open

      • Volunteer organization distribution etc.

    • See commodity model on MEMA website under Logistics

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    POD and Commodity Model

    • MS Excel POD Projection Worksheet

    • Forecasts the number of PODS required based on a projected affected population and confidence level of the percentage of population that will require commodities.

      • Not always 100% due to other resources available

        • Markets open

        • Volunteer organization distribution etc.

      • Put commodity model on MEMA HOME PAGE under Logistics

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    • Pre-identify all Typed POD locations before hurricane season.

    • Confirm locations at least 72-hours prior to landfall

    • Shipments of commodities to the CSA and escorted to POD sites capable of truckload capacity.

    • Counties must be able to assume staffing and identify support requirements with the MSNG Operations Plan.

    • Counties must provide security and traffic management.

    • Counties must provide local communications.

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    POD Equipment Recap

    • State Responsibility

      • Forklift Per Type III site

      • Pallet Jack Per Type III site

      • Light Set

    • Mississippi National Guard

      • 2 Way Radio communication on site

      • Reflective vest for MSNG personnel

    • County Responsibility

      • Security/traffic control

      • Dumpster

      • Portable toilets

      • Tents