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Scanning Tutorial Scanning Stations The following tutorial will assist you in learning how to scan images and documents. Images may be Photos, Graphics, Line-drawings or even Documents.

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Scanning Stations

  • The following tutorial will assist you in learning how to scan images and documents.

    • Images may be Photos, Graphics, Line-drawings or even Documents.

    • Documents may be scanned with a text recognition program giving a fast and easy way to turn paper documents into digital files you can edit.

  • Scanners are located in the following computer labs…

    • Social Science Building Room 103 (SSB103)

    • Thomas Jefferson Library Commons (TJ 316)

    • Benton Hall Computer Lab (BH232)


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Index

  • Chapters

    • Scanning Images

    • Using Adobe Photoshop

    • Scanning Documents

    • Troubleshooting

    • Question and Answer



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Scanning Images

  • Begin by placing the item to be scanned facedown on the glass bed of the scanner with the top of your photo or image towards the front of the scanner.

  • Close the scanner cover.

Top

Front


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Opening ScanWizard 5

Click ScanWizard 5 to open the scanning program

  • Open the scanning program

  • Click on ScanWizard 5


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Standard Control Panel

  • This is the Standard Scan Wizard control panel. If you see this panel click the first button in the tool bar to switch to Advanced Mode

  • If the Advance Control Panel has already appeared you may skip ahead

Mode Switch Icon


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Switching to Advanced Controls

  • Click OK when the message shown appears


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Advanced Control Panel

  • This is the Advanced Control Panel

  • Before scanning it may be necessary to change some or all of the settings used by the prior user

  • First insure the scaling is set to 100%

  • Next insure no checks are present in the image sizing boxes

  • Finally click on the Reset button

Scaling

Image Size Boxes

Reset button


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Resetting Options

  • After the Reset window appears make sure all boxes have been checked then click the Reset button

Reset Window


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Color Settings

  • Select the type of scan you wish to produce.

  • RGB- For color photos and graphics. Do not choose “RGB Colors (48-bit)”

  • Gray Scale- For black and white photos and line drawings without color. Do not choose “Grey Scale (16-bit)”

  • 256 color- For cartoons, Gifs and line drawings with color

Color Type


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Resolution

  • Resolution settings allow you to select the PPI (Pixels Per Inch). The higher the PPI the better the resolution but the larger the file size.

  • For internet or email 100 PPI should be adequate

  • For presentations and documents a higher setting may be preferable

Resolution


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Overview Scanning

  • You are now ready to begin scanning

  • Click on the Overview button. This will provide a preview of all items placed on the scanner bed.

Click on the Overview button for a preview of items on scanner bed

A progress window will appear while the computer is scanning. It is possible to cancel the scan by pressing the Esc key.


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Overview Scanning

  • Once the overview scan is complete all items placed on the scanner bed will appear.

  • If the image is not right side up you may either flip the picture on the scanner bed and click Overview button again or you may save the image and flip it later with an image editing program.


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Image Selection

  • Select the image by resizing the dashed red and white box so that it encloses the area desired for the scan.

  • When moving the mouse pointer over the box one of several black arrows will appear…

  • Arrow Cross – Allows you to move the entire box without resizing

  • Up-down arrow –Resizing in up-down direction

  • Left-right arrow- Resizing in a right-left direction

Red and White dashed box must be placed around the image for scanning


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Prescanning

  • Click Prescan to zoom in on the selected image allowing finer sizing of the dashed box.

  • NOTE: This step is optional. Use this only if you want more accurate edges on your image.

Click Prescan for a larger view of the selected image

A progress window will appear while the computer is scanning. It is possible to cancel the scan by pressing the Esc key.


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Resizing Prescan

  • The scanner will now scan only the image within the dashed box. Resize the dashed box again to fine tune the scanning area

  • You may now scan the image by clicking on the Scan to button

  • If you click and hold the Scan To button, you may select Copy which will send the image straight to the printer.

Click Scan to button to scan and save the image


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Saving Scanned Image

  • The Save As box will appear. Pick a name for your picture and enter it into the File name field.

  • You can select the Save as Type according to the type of document or graphic being scanned.

  • .jpg format is the most commonly used and provides the best compression with good image quality.

Name your pictures file in the File name field

Click on the down arrow next to the Save as type field to select the file format desired

If scanning multiple images or no further image editing will be required uncheck the Send image to application after saving box. Leaving this box checked will automatically open Photoshop and your scanned image will be displayed.


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Saving Scanned Image

  • Click the Save button to scan and save the image

  • You have now successfully scanned and saved your image

  • If further editing is required you may use Adobe Photoshop to edit your image further

To scan and save your image click the Save button



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Using Photoshop

  • Adobe® Photoshop® software helps you work more efficiently, explore new creative options, and produce the highest quality images for print, the Web, and anywhere else. Create exceptional imagery with easier access to file data; streamlined Web design; faster, professional-quality photo retouching; and more.


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Opening Photoshop 6.0.1

  • If you have automatically opened Photoshop during scanning you may skip ahead. If you have not you will need to open the Adobe Photoshop program.

  • Click on the Start button

  • Click on Programs

  • Click on Adobe Photoshop 6.0

Click Adobe Photoshop 6.0 to open program


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Opening a File

  • To open a picture click File and then select Open or press Ctrl+O.

Click File and then Open


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Viewing at Actual Size

  • Once your image is open you may notice the image is smaller then it was scanned, note the percent size on the bar at the top of your image.

  • You may wish to view the image at its actual size

The information bar at the top of each image contains the file name, the percent of actual size at which the image is viewed and the color type. In this example the file name is EiffelTower.tif, the image is currently viewed at 66.7% of it’s actual size and the type of picture is Gray scale. Photos and graphics are usually viewed in RGB format.


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Viewing at Actual Size

  • To view your image at it’s actual size click View then select Actual Pixels or press Alt+Ctrl+O

Click View and then Actual Pixels


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Resizing Image

  • Now that the image is actual size, you may wish to make it small enough to email, put on a disk, or on the internet.

  • To change the actual size of an image click on Image then select Image Size.

Click Image then select Image Size


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Resizing Image

  • The Image Size window allows you to resize your image

  • Insure the Constrain Proportions box is checked before changing the height or width to maintain the current proportions of your image

  • It is also possible to change the resolution of your image from this window if desired

To resize your image simply enter a new width or height and press Enter, the image will automatically resize

Check the Constrain Proportions box to maintain the image proportions during resizing


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Resizing Image

Note the change in file size when you change the image size. In this example the original file was 270K while the resized image is only 59K

  • Change the width and the height will change automatically and visa versa if you have checked the Constrain Proportions box

  • Notice that when you reduce the size of the image you also reduce the size of the file. Conversely if you increase the image size you will also increase the file size.

  • When you are satisfied with your image and file size click OK

When finished click OK


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Saving

  • To save your file select File and then Save or press Ctrl+S

  • If you wish to save for use on the web follow the steps outlined in the following slides.

Click File then select Save


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Saving for Web Use

  • To save an image for use on the wed first click on File then select Save for Web or press Alt+Shift+Ctrl+S

Click File then select Save for Web


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Saving for Web Use

  • The Save For Web window will now appear click on the Optimized tab at the top

Click Optimized tab


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Saving for Web Use

  • Depending on the type of image, there are different save options.

  • Photos should be saved as a .jpg, medium quality works best for internet and email use

  • .gif format is for simple graphics, cartoons and line-drawings

It is possible to save your image in one of several formats shown in the Settings menu. JPEG Medium is best for internet and email.


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Saving for Web Use

  • By clicking on the 4-Up tab you can compare quality and file size of different quality levels.

Click 4-Up to compare the quality and file size of several different quality levels at once


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Saving for Web Use

When ready to save click OK, this will bring up the Save Optimized As window

  • You are now ready to save your final output, click OK and the Save Optimized As dialog box will appear

  • Name your photo and click Save

Name your image then click Save



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Scanning Documents

  • Begin by placing the document to be scanned facedown on the glass scanner bed with the top of your document towards the front of the scanner.

  • Close the scanner cover.

Top

Front


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Opening OmniPage Pro

  • Begin by opening the text scanning program OmniPage Pro

  • Click on the Start button

  • Click on OmniPage Pro 11.0

  • Or just click on the Desktop Icon.

Click OmniPage Pro 11.0 to open the document scanning program

Click OmniPage Pro 11.0 to open the document scanning program


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Auto OCR Window

  • When OmniPage pro opens it should be set on Auto OCR. This setting is fine for most document scanning. Simply put your document on the scanner and click Start.

  • If you wish to have more control over the process, switch the program from it default automatic setting to the manual controls.

By default the program will open in the AutoOCR configuration.

Click Start to use the Automatic settings.


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Manual OCR Window

  • To switch the to manual mode simply click on the Manual OCR button

Click on the ManualOCR button to switch to the more versatile manual mode.


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Steps to Manually Scanning

  • Having switched to manual mode we will progress step wise with…1. Get Page2. Perform OCR3. Export Results


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Setting Page

  • In our first step we will select what format to scan our document in.

  • By clicking on the small arrow next to the 1. Get Page icon we may scan our document in…

  • Black & White for normal documents

  • Grayscale for documents with black and white graphics

  • Color for documents with color graphics or text

Select the format the document is to be scanned in. In our example we have chosen the B&W or Black and White setting.


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Get Page

  • Once you have selected the format click on the icon located below 1. Get Page

Click on the icon located below 1. Get Page to begin scanning


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Get Page

  • Scanning will now begin and a progress bar will be displayed at the bottom of the OmniPage program window.

  • OminPage Pro uses the ScanWizard program discussed earlier to scan your document. If it appears that nothing is happening, minimize the OmniPage window and complete the scanning process in Scanwizard.

You may need to minimize Omnipage to finish scanning.

Once scanning begins a progress bar will appear


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Scanned Document

  • The document will appear once scanning is complete

  • A thumbnail of the document will also appear in the Document Manager window on the left

  • It is possible to scan multiple pages and save them into one document. The Document Manger window will allow you to select any page if changes are required


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Perform OCR

  • We are now ready to perform the OCR step. OCR stands for optical character recognition this branch of computer science involves reading text from paper and translating the images into a form that the computer can manipulate (i.e. a text file)


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Perform OCR

  • It is possible to select from many different document layouts when performing the OCR step. The Automatic setting is suggested for its ease of use

Select the type of document on which the OCR proofing is to be performed. The Automatic setting is suggested for its ease of use.


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Perform OCR

  • Once you have selected the format of your document click on the icon located below 2. Perform OCR

Once you have selected the type of OCR to be performed click on the icon located below 2. Perform OCR


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OCR Operating

  • OCR Proofing will now begin and a progress bar will be displayed at the bottom of the OmniPage program window.

  • If desired it is possible to terminate the OCR proofing process by clicking on the Cancel button

Once proofing begins a progress bar will appear


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OCR Completion

  • If no errors were detected after OCR proofing is complete then the pop-up window shown will appear

  • Simply click OK to continue

  • If no errors were detected you may skip ahead to the saving step

If no errors are found a pop-up window will indicate proofreading is complete


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OCR Correction

  • If errors are detected in the document, the OCR Proofreader window will appear

  • It is possible to change or ignore each error found during OCR proofing. You may opt to skip this correction step, save the document and edit the errors later with a document editing program such as Word or WordPerfect

If errors are found in the document the OCR Proofreader window will appear. The unrecognized characterwill be shown both as the highlighted portion of the scan and a best guess by the computer in the Contains unrecognized character field.


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OCR Correction

In this example the computer has detected an error when scanning the R in the text “INFORMATIC”. The OCR proofreader believes the “R” to be “Ri>”. To change this to the correct character enter the correction R into the Change to: field then click the Change button.

  • Many errors in proofing are caused when copied documents are scanned. Fuzzy or blurred words and letters can cause the proofing software to detect characters that are not actually present

  • To fix these proofing errors simply type in the correct letter or word(s) in the Change to field then click Change


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Corrections Completed

  • When all errors have been addressed the completion window will be displayed

  • Click OK to continue

When all errors have been corrected or ignored the proofreading is complete window will appear. Click OK


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Saving

  • You may now place a second or additional page onto the scanner and begin the process over again until all pages in your document have been scanned and proofed.

  • If you have only one page or have completed scanning all pages, you may now save your document.

  • Click on the Save as File icon below 3. Export results

Click on the icon located below 3. Export Results to save


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Saving Scanned Document

  • Select the location for your document to be saved in the Save in field.

  • Name your file in the File name field

  • Select the format to desired for saving in the Save as type field

  • Click OK to save

Select the location your file is to be saved in

Name your file in the File name filed then click OK



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Troubleshooting

  • “Cannot Find Scanner, Please use SCSI Probe.” -> Look behind the scanner and see if the black power cable is plugged into the scanner. The cable should be plugged in left of the white cable at the back of the scanner system.

  • “After successfully scanning my media into the computer I am not able to access it even though I can see it.” After scanning your media it is recommended that you close the Microtek Scan Wizard box and then you will be able to access your media files and also edit them.

  • “I scanned my media but its scanned upside down or at a weird angle.” The best way to solve this is to Click on Image -> Rotate Canvas -> The direction you want it to rotate.



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Question and Answer

Q. How do I get the highest quality copy of my original?

A. The simplest thing you can do is go to the Advanced Control Panel and click on the options menu. Open the More.... item. Under scan quality choose the Best Quality option. Save the image as a JPEG file type.

Q. What is the ideal resolution for copying a photo?

A. 300 dpi is enough resolution for most printers to create an accurate 4"x5" copy of a 4"x5" original. To blow-up an image, scan at a higher resolution and use the Scale Output feature in ScanWizard 5 to blow up the image. For Advanced Panel users, change the Scaling value to increase the size of the image and scan at a higher resolution. The ideal resolution, when scaled, should result in an image that is about 300 ppi.


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Question and Answer

Q. How do my friends find the images I sent them?

A. First, write down the name of the file. Have your friend search for the name of that file on their system. For help finding files, please consult the help files or documentation for the operating system that shipped with your computer.

Q.How do my friends open the images I sent them?

A. Find an image-viewing application on your system. Recent Windows and Macintosh operating systems ship with at least one viewer. Consult your documentation and open this application. Find the file that was sent on your system. Use the image viewing application to open the file.


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Question and Answer

Q.How do I switch between the Standard and Advanced Control Panel?

A. Click on the first icon along the top of the ScanWizard 5 scanning software to switch between Standard and Advanced control panels.

Q. What is the best resolution to scan an image?

A. It is recommended to scan at 100 ppi for a web page image. Anything above 100 ppi would be good for documents and presentations. A word of caution though, the bigger the resolution the bigger the picture and also increase in size.


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