Hardhat Job Cost Accounting Software Demonstration Hardhat, Inc. 3734 Cherry Road Memphis, TN 38118 901.734.5056 www.hardhatinc.net E-mail: [email protected] Hardhat Job Cost Accounting Software Demonstration
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As a Contractor, there are three important things you must know and control:
The above cliché emphasizes the IMPORTANCE of controlling Job Cost. How well you control Job Cost determines how well you control Job and Company Profits.
Hardhat software has all the Applications you need to control Job Cost:
All “ROADS” lead to JOB COST!
The Job Cost Module is the Heart of the Hardhat software, tracking the status of current jobs and their profitability.
Data from Accounts Payable, Purchase Orders, Accounts Receivable, Payroll, Equipment Costing, Service Orders, Time and Material Billing, Inventory, and AIA post to Job Costing.
The General Ledger Module is where all the financial data of your company is processed and maintained.
The system provides a variety of reports to aid in tracking your financial position, including Detail Inquiry, Trial Balance, Profit and Loss, and Balance Sheet.
The Accounts Payable Module contains many timesaving tools used to manage out-going cash and the costs to your jobs. It is designed for easy input, allowing you to quickly track vendor and subcontractor payments. Actual costs are easily generated and posted into Job Cost, General Ledger, Equipment Costing, and Time and Material Billing.
Entering Accounts Payable invoices and printing checks has never been easier. Even reoccurring payments such as rent and loan payments are a snap.
Managing Accounts Receivable directly impacts Cash Flow. Having total control means collecting money when due and getting Invoices out on time.
Hardhat produces Time and Material Billing, Unit Price, Contract, Cost-Plus, and AIA Invoices. Billing information is posted to Job Cost for up-to-the-minute cost versus billing reports.
Accounts Receivable is fully integrated with all of the other Hardhat modules.
The Payroll Module handles a variety of needs, from simple, small crews to Payrolls with hundreds of employees working on numerous jobs in several unions across multiple states.
The Payroll data updates automatically to Job Cost, General Ledger, Equipment Costing, and Time and Material Billing. Also, time can be automatically imported from the Service Work Order module.
The Service Work Order Management Module is an easy-to-use, intuitive system designed for use by the contractor with a Service Department.
It provides a Dispatch Board and tracks Service Work Orders and Call History by Customer and Site. The various Schedule Board formats assist you in better managing your service load and planning for peak periods, Preventive Maintenance Calls, and Service Technician Scheduling.
The system maintains information on Equipment, Contracts, and Service Technicians, and is fully integrated with the Accounts Receivable, Payroll, and Inventory modules.
The AIA Module is used to complete your AIA documents, AIA forms, and update the AIA Billing to Accounts Receivable.
Hardhat’s AIA program produces Application for Certificate and Payment and Continuation Sheet forms and prints Change Order detail.
Hardhat can easily create custom formats.
The Equipment Module has been designed to track Equipment Usage and provides information about services performed on the Equipment.
The module includes multiple reports to supply data about the Operating Costs for any particular piece of Equipment as well as future Service Schedules and special Servicing instructions.
Equipment Costing interfaces with Payroll and Accounts Payable.
Equipment Usage may be entered directly during Time entry in Payroll.
From Accounts Payable, purchases may be posted directly to a piece of Equipment.
The Inventory Module allows you to track the costs of material sold to a customer or transferred to jobs.
The Inventory Module interfaces with Accounts Payable, Purchase Orders, Accounts Receivable, Service Work Order Management, and Time and Material Billing.
The module includes reports that show the current value of the Inventory.
The Time and Material Billing Module allows you to bill selected customers for all cost-related items.
Accurate and timely billing using the Time and Material Billing module allows you to get paid quicker and increases Profit and Cash Flow.
This module allows for a simple and efficient way of tracking and verifying that all billings have been posted.
The module has controls in place so that only new items are billed.
Other Hardhat Modules:
Thank you for interest in the Hardhat Job Cost Accounting Software.
We hope you found this demonstration very informative.
Please feel free to contact me if you have any questions or comments or if you want to set up an on-site or on-line demonstration.
E-mail: [email protected]