Budget Process Overview. Mary Simon Budget Planning and Development. AGENDA. Opening Remarks Budget Calendar Status Quo Budgets Budget Overview Sources of Funds Transfers in from Designated to E&G Status Quo Budgets NACUBO Classifications Merit Salary Increases
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Budget Planning and Development
Mary Simon, Senior Director Ext 4344
Eva Burnett, Associate Director Ext 6631
Anita Polendo, Budget Analyst III Ext 6615
Eunice Chen, Budget Analyst III Ext 4230
Sharmin Momen, Budget Analyst II Ext 4345
Office Email: firstname.lastname@example.org
Budget Calendar - External Dates
* Rescheduled from Friday, March 27th to Monday, March 30th
State Appropriations: Formula Funding, Special Items, Benefits
THECB Transfers:TX Grant, Work-study, etc.
Statutory Tuition, Certain Lab Fees
Designated Tuition, Mandatory, Course & Incidental Fees
Indirect Cost Recovery:Facilities & Admin Overhead
Housing, Parking, Athletics, Bookstore, Rec Wellness, Univ Center, Food Srvs
Restricted Funds:Gifts (30-accts)
Sponsored Programs - Grants/Contracts (26-accts)
Federal Financial Aid (26-accts)
Service Areas: Chargeback to other funds for services (18-accts)
Capital Funds (36- accts)
Also referred to as
E&G: Educational & General budgets
Also referred to as Local funds
Must be 100% Self-Support;
no subsidies from other funds
All budgeted expenditures are classified according to functional purpose:
Public Service (12)
Academic Support (14)
Student Services (16)
Institutional Support (20)
Operation and Maintenance of Plant (22) and
Scholarships and Fellowships (48)
Unknown at this time whether funds will be available for merit increases.
If merit program takes place,
Policy and process will be issued once authorized.
Merit salary pay will be entered by the Budget Office prior to September payroll.
Funding for 14-accounts will be allocated from central sources.
Non- E&G accounts: Compensation reserves for merit may be established; however, rate is unknown at this time.
Fringe Benefit Rates
Budget should be based on actual cost experience of employees paid from non-E&G accounts.
Fringe Benefits Calculation Tool (new)
Use sub-account 14 with appropriation code (2F)
Budget Office will provide data by end of March
Use appropriation sub account with appropriation code (3D)
Budget Office will provide preliminary data by March 2nd
Use appropriation code (E2)
Identify transfer to as XX-XXXX-XXXX
New Appropriation Code for Various Revenues
Estimated Income – Auxiliary Enterprises (IA)
Estimated Income – Educ. Activities and Net Sales/Svcs (IE)
Estimated Income – Gifts in Support of Operations (IO)
Estimated Income – Tuition & Fees (IT)
Estimated Income (I1)** Refer to attachment for most commonly used appropriation codes**
New sub-accounts for “holding” salary reserves:
Sub-account 08 – Reserve “Faculty Temporary Funding” (2C)
Sub-account 11 – Reserve “Staff Temporary Funding” (2M/2D)
No expenditures against the sub-account
All budgets must balance – Revenues & Expenses
No unallocated amounts (i.e. do not use appropriation code 9R nor sub account -99)
Budget Overview and BDL Preparation
1604 Campus - JPL 4.3.08 (Assembly Room)
Monday, March 23rd9:00 – 11:00 a.m.
Tuesday, March 24th1:00 – 3:00 p.m.
1604 Campus – BB 3.04.06 (Business Building)
Friday, March 27th 1:00 – 3:00 p.m.
Downtown Campus - BV 2.134E (Library Classroom)
Thursday, March 26th9:00 – 11:00 a.m.
Hands On BDL Preparation
1604 Campus - HSS 2.02.02
Wednesday, April 1st9:00 – 12:00 noon
Monday, April 6th9:00 – 12:00 noon
Tuesday, April 7th1:00 – 4:00 p.m.
Downtown Campus– BV 2.134E (Library Classroom)
Thursday, Apr 2nd9:00 – 12:00 noon
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