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Time Management:

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Time Management:

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    1. Time Management: “Getting Things Done”

    2. Agenda “Getting Things Done” Background Premises System Example Implementation

    3. “Getting Things Done” Background David Allen davidco.com “GTD”

    4. Premises

    5. Premise: Your Brain A lot to do: tasks Brain ineffective Worry/Stress Trusted system “Next Actions”

    6. Premise: “Views” of Life 50,000 ft: Life goals 40,000 ft: 3-5 year goals 30,000 ft: 1-2 year goals 20,000 ft: areas of responsibility 10,000 ft: personal projects Ground-Level: “next actions”

    7. Premise: Inbox Actions Delete Archive “Action Required” Wait Defer

    8. System

    9. System: Inboxes E-mail Paper Voicemail Voice recording

    10. System: “Next Actions” List “Action-oriented” Tells you what to do Complex or Simple Context Due Date Priority “Energy Level”

    11. Example: “Next Actions” List Office: Clean up old pod Office: Label laptop USB cables Office: Quote a new desktop machine Lee: Ask for $100 for books Home: Vacuum kitchen Errands: Pick up dry cleaning …220 tasks …

    12. System: Personal Projects Projects you need to accomplish Take several “Next Actions” “Stock the freezer” “Implement GTD”

    13. System: Calendar Trusted system Only actual deadlines

    14. Example: Calendar 11 AM: Give GTD presentation June 30: Submit FY2005 budget summary vs. Next action: Verify I will not lose PTO

    15. Example: Projects List Work: Create administrator training process Work: Replace desktop computer Home: Go on a backpacking trip Home: Buy Christmas presents Deferred: Plan infrastructure for Banner 7

    16. System: Areas of Responsibility Job description Personal life “Perform System Maintenance” “Volunteer”

    17. Implementations

    18. Implementation: “Hipster PDA” 500+ index cards Binder clip

    19. Implementation: Paper Filing Actual inbox in work area Filing cabinet: project information

    20. Implementation: Mozilla Thunderbird Labels Views “Show me ‘Action Required’, ‘Wait’, or unlabeled messages”

    21. Implementation: Mobile Device Notes: “Recordings” Inbox Tasks: “Next Actions” Notes “Projects” Folders: Projects Notes “Lists” Folders: Other Lists Areas of Focus

    22. Summary Premises Your Brain, “Views” of Life, Inbox System Inboxes, “Next Actions,” Projects Implementation Anything! Note cards, E-mail, PDA Q&A, Comments

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