Time management
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Time Management . by Julie Morgenstern. "When life is a to-do list, something is wrong. Time management is about giving what matters a place in your schedule. Create a life that nurtures who you want to be.". Seven Time Management Tools. 1.) Self-Assessment.

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Time Management

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Time Management

by Julie Morgenstern

"When life is a to-do list, something is wrong. Time management is about giving what matters a place in your schedule. Create a life that nurtures who you want to be."

Seven Time Management Tools

1.) Self-Assessment

  • I spend too much time on ____.

  • I procrastinate on ____.

  • I would spend a 25th hour of the day doing ___.

2.) Estimate Task Time

  • How long does it take ME to do this task?

  • Include hidden time costs:

    • Thinking Time

    • Traveling (Commute)

3.) Remember the Four D's:

  • Delete

  • Delay

  • Diminish

  • Delegate

4.) Take a Step Back to See the Big Picture View

  • Simplify Categories

  • Define Goals for each category

  • Select Activities for each goal

5.) Make a Time Map

  • Be in the moment, not in the next moment or the past moment.

  • Time Maps can be vertical or horizontal, with daily themes and color-coded activities.

6.) TheS.P.A.C.E. Formula:

  • Sort tasks into categories, estimate the time for each

  • Purge the stuff you don't "need" to do

  • Assign a home for it in the time map

  • Containerize Tasks: start & stop when you intend to, and avoid procrastination, tardiness & interruptions

  • Equalize: reflect on the successes of the day, re-prioritize, evaluate, and improve your methods

7.) Choose Just One Planner

  • paper or electronic, varieties are numerous:

    • Calendars & Desk Calendars

    • Day Planners

    • Online Task Organizers (Google Calendar)

    • Offline Task Organizers (Swift To-Do List)


  • Make morning or evening time a sanctuary for yourself

  • Slow down and take a closer look at your tasks

  • View time as a "balance" of your day, and life

  • Batch your tasks like cookies, putting like with like

  • Multitasking takes the brain 4x's longer than focusing on 1 task at a time

  • Time is a container - tasks take up time like objects take up space

  • Apply perfectionism only to tasks that matter most

  • Make all your decisions for morning on the night before

  • Leave a Do Not Forget list by the door

  • Vertical Time Maps devote each day to the theme of that day, it's categories, goals, and activities

  • Stop procrastinating by focusing on the payoff and breaking it into smaller steps

  • Filter interruptions by responding to them later, take messages - studies show it's faster (7 minutes versus 11 minutes)

  • Forgive your failures, and celebrate your successes!

  • What helps you manage your time well? What tips do you have to share?

Time Management is aboutcreating the life you want,not squeezing in more work!

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