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Thank You for Invitng Us! A Picture Is Worth A Thousand Words! SUBMITTING PICTURES TO GSAXCESS® DESIRED PICTURES BEFORE TAKING THE PICTURE TAKING THE PICTURE NAMING THE PICTURE FILE WAYS TO SUBMIT PICTURES UPLOADING PICTURES ON-LINE VIEWING UPLOADED PICTURES QUESTIONS

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Thank You for Invitng Us!

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Thank You for Invitng Us!


A Picture Is Worth A Thousand Words!


SUBMITTING PICTURES TO GSAXCESS®

  • DESIRED PICTURES

  • BEFORE TAKING THE PICTURE

  • TAKING THE PICTURE

  • NAMING THE PICTURE FILE

  • WAYS TO SUBMIT PICTURES

  • UPLOADING PICTURES ON-LINE

  • VIEWING UPLOADED PICTURES

  • QUESTIONS


DESIRED PICTURES - GSA BULLETIN FMR B-14 UTILIZATION AND DISPOSAL - 12/1/2006

  • Purpose - Guide Federal agencies in the use of photographs when reporting excess property and when selling property.

  • Result – Plan to provide photographs or digital images of excess property, which meets the criteria specified by this bulletin.


DESIRED PICTURES CRITERIA

Property reported for utilization or sale meeting

The following criteria should be accompanied by

informative and good quality photographs.

  • Property at or above the agency financial accountability threshold; or

  • Property in the following Federal Supply Groups (FSG)/Classes (FSC) with an original acquisition cost exceeding $300.


DESIRE FSGs and FGCs PICTURES

  • Group 19 – Ships, Small Craft, Pontoons, and Floating Docks

  • Group 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

  • Group 24 – Tractors

  • Group 34 – Metalworking Machinery

  • Group 38 – Construction, Mining, Excavating, and Highway Maintenance Equipment


DESIRED FSGs and FGCs PICTURES - Con’t

  • Group 39 – Materials Handling Equipment

  • Group 42 – Firefighting, rescue, and Safety Equipment; and Environmental Protection Equipment and Materials

  • Group 54 – Prefabricated Structures and Scaffolding

  • Class 6115 – Generators and Generator Sets, Electrical

  • Class 6515 – Medical and Surgical Instruments, Equipment and Supplies


BEFORE TAKING THE PICTURE


CHECK LIGHTING

  • Ensure the lighting is sufficient to bring out the detail

    and show the true colors of the item(s).

  • Avoid shadows and do not take photographs of vehicles inside a garage.

  • When using a flash, avoid reflections on glass or mirrors.


SHOW DETAIL

  • Fill the entire frame.

  • If the brand name, manufacturer, or any other data are visible, include them in the photo.

  • Take more than one picture to show different views, that is, the entire object versus sectional shots.


SHOW DETAIL – Con’t

  • Remove tags from vehicles.

  • Don’t show duct tape or other wrapping material that may be used to hold multiples of the same item together.


AVOID CLUTTER

  • Anything in the background that distracts from the item being excess, either remove or isolate.

  • A plain colored fabric backdrop can be used to accomplish this. However, do not use all white because the contrast will be too great.


AVOID CLUTTER – CON’T

  • Ensure that pictures of people are not included.

  • When taking a photo of an item that contains a mirror, ensure that no one’s image is in the mirror.


OFFENSIVE OR DERATORY

Ensure that nothing is included in the photographs that

may be construed as offensive or derogatory in nature..


TAKING THE PICTURE

  • Type: Only digital or scanned photographs are acceptable.

  • Format: Only the .jpg, Joint Photographic Experts Group (JPEG), file extension is acceptable.

  • Size: Submit any size photograph; the large (full view) picture is displayed in GSAXcess® in a rectangular format at 600 X 400 pixels. Reporting activities should submit rectangular pictures.


TAKING THE PICTURE – CON’T

  • Additional photos: Up to 11 thumbnails showing different views of the item will be displayed on the same screen in a square format at 70 X 70 pixels.

  • Quantity: No more than 12 photographs can be submitted per Item Control Number (ICN).


NAMING THE PICTURE FILE

  • Each photograph must be identified by a separate photograph filename.

  • The photograph filename begins with the ICN (a 15 position field with the 15th space blank or with a suffix), identifying the item being reported for excess by the reporting agency.


NAMING THE PICTURE FILE – CON’T

  • The photograph suffix (consisting of an Alpha character) is added to the end of the ICN for each separate photograph for that item.

  • Followed by the photograph file extension “.jpg” at end.


NAMING THE PICTURE FILE – CON’T

  • ICN: 1236WW70580001 (without suffix)

  • Picture Name: 1236WW70580001A

  • File Name: 1236WW70580001A.JPG

  • ICN: 1236WW70580001A (with suffix)

  • Picture Name: 1236WW70580001AA

  • File Name: 1236WW70580001AA.JPG


FILE NAME FOR ADDITIONAL PICTURES

  • The 1ST photograph (full view) will end with the

    photograph suffix ‘A’, and any other pictures

    (thumbnails) for that item will be from suffix “B through M, excluding the letter I.”

  • Please note that all alphabetical letters are capitalized.


FILE NAME FOR ADDITIONAL PICTURES

Example of 1 item, which have 12 different photos of that item..

1st Photo – 1236WW70600001A.JPG

2nd Photo – 1236WW70600001B.JPG

3rd Photo – 1236WW70600001C.JPG

4th Photo – 1236WW70600001D.JPG

5th Photo – 1236WW70600001E.JPG

6th Photo – 1236WW70600001F.JPG

7th Photo – 1236WW70600001G.JPG

8th Photo – 1236WW70600001H.JPG

9th Photo – 1236WW70600001J.JPG

10th Photo – 1236WW70600001K.JPG

11th Photo – 1236WW70600001L.JPG

12th Photo – 1236WW70600001M.JPG


WAYS TO SUBMIT PICTURES


Submitting Pictures Through Email

  • Picture files must be named correctly.

  • Do not send more than ten photographs per email message because the server has a limitation on the number of kilobytes that can be received per email

  • Send digital photographs to gsaxcess.pictures@gsa.gov.


Submitting Pictures Through the Mail

  • If emailing photographs is not practical, send the

    digital photographs on a floppy disc or CD through the

    mail or by courier to the following address:GSA 4FBP

    Attn: Diane Smith-Knights401 W. Peachtree Street, NWSuite 2600Atlanta, GA 30308

  • Picture Files must be named correctly.


Submitting Pictures Through the Batch

  • For files that are batched and sent via File Transfer Protocol (FTP), the photograph file extension “.jpg” must be omitted even though the file is in the Joint Photographic Experts Group (JPEG) format.

  • For more details concerning the GSAXcess® directory and /or the batch process, request information through gsaxcess@gsa.gov.


UPLOADING PICTURES


LOG-IN GSAXcess®


ENTER ACCESS CODE AND PASSWORD


CLICK ON MENU


UPLOAD PICTURE BUTTON


UPLOAD PICTURE BUTTON


UPLOAD PICTURE BUTTON


SEPARATE LOGIN TO UPLOAD PICTURES


UPLOAD MULTIPLE PICTURES


SELECT PICTURE FILES


UPLOAD PICTURES FILES


COPIED SUCCESSFULLY


How to View Picture Prior to Being Posted to Data Sheet?

  • Click on Modify Report

  • Enter ICN

  • Click ‘Submit’ button

  • Look to right of modify report page for pictures.


GO TO MODIFY REPORT


VIEW PICTURE WAITING APPROVAL


AAMS PROPERTY SEARCH RESULTS - BEFORE


ACTIVITY ADDRESS CODE 126424 AFTER


ICN: 126424-7060-0001 BEFORE


ICN: 126424-7060-0001 AFTER


ICN: 126424-7060-0002 BEFORE


ICN: 126424-7060-0002 AFTER


ICN: 126424-7060-0003 BEFORE


ICN: 126424-7060-0003 AFTER


Contact Information:

Mike Eaton, CPPM

Senior Property Disposal Specialist

Phone: (703) 605-2906

E-mail: michael.eaton@gsa.gov


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