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PowerPoint Basics Workshop. Presented by Western Washington University Academic Technology & User Services. Workshop Objectives. At the end of this workshop, you will. recognize ways PowerPoint presentations can be used

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Powerpoint basics workshop l.jpg

PowerPoint Basics Workshop

Presented by

Western Washington University

Academic Technology & User Services


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Workshop Objectives

At the end of this workshop, you will

  • recognize ways PowerPoint presentations can be used

  • be able to create a PowerPoint presentation containing text and graphics

  • be able to present an on-screen PowerPoint slide show


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Introductions

Name

Dept

PowerPoint Experience & Needs


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Use PowerPoint to create

  • On-screen presentations

  • Handouts

  • Overheads

  • Web Pages

  • Speaker’s Notes

  • 35 mm Slides


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Presentations can include

  • Text

  • Graphics

  • Multimedia

    • Sounds


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Presentations can include

  • Text

  • Graphics

  • Multimedia

    • Sounds

    • Video clips


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Presentations can include

Transitions

  • Between slides


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Presentations can include

Transitions

  • Between slides


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Presentations can include

Transitions

  • Between slides


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Presentations can include

Animations

- motion effects applied to text or graphic objects


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Before You Begin

  • Who is the audience?

  • What type of presentation?

    • Computer Display Panel

    • Handouts

    • Overheads

    • 35 mm slides

  • How much time do you have?

  • KEEP IT SIMPLE


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PowerPoint Views

Select using the View menu or View Buttons

  • Normal View - one slide at a time

    • Outline & Slide Panes may be visible on the left

  • Slide Sorter - all slides as “thumbnail” graphics

  • Notes Pages - add notes to use as you make the presentation

  • Slide Show - onscreen presentation

View Buttons-displayed in lower left corner


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PowerPoint Views

  • use Normal View, Outline Pane to

    • see progression of presentation

    • add new slides

    • Re-order slides

  • use Normal View, Slide Pane to

    • check for uniformity of slides

    • reorder slides

    • delete slides


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Showing An On-screen Presentation

  • View, Slide Show or or F5

  • Click for Next Slide or animation

  • Right-click for menu or Previous Slide(choose Tools, Options, View, Popup Menu to change the option)

  • While in Show, F1 displays slide show keystroke menu

  • Use Slide Show Menu for more options


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Creating A Presentation

  • File, New …..

  • Select from templates

    • on the Office XP Task Pane

    • in the Office 97/2000 dialog box

  • Choose the type of slide from the Slide Layout options


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Adding Text

  • Click in the text placeholder box and typeor

  • Click a Text Tool in the Drawing Toolbar

Word Art

Text Box

Vertical Text Box


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Editing Text

  • Click to select the text box or drag to select the text

  • Use the Formatting Toolbar

  • Right-click for frequently used options


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Text Items can include

  • Titles

  • Bullet Lists

  • Tables

  • WordArt

This is WordArt


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To add a slide

  • Choose New Slide

  • Select the slide layout which most closely matches the type of slide desiredor

  • In the Outline pane, press Enter


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To delete a slide

  • Choose Edit, Delete Slideor

  • select the slide in Slide Sorter view or the Outline or Slide pane and press the Delete key


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To reorder a slide

  • Go to Slide Sorter view

  • Drag a slide to a new location

    Slides can also be moved in the Normal viewOutline and Slides panes


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Adding Graphics and Multimedia

For Clip Art, click the Insert Clip Art button on the Drawing Toolbar

  • Choose Insert

    • Picture

      • Clip Art

      • Picture From File

    • Diagram

    • Text Box

    • Movies and Sounds

    • Chart

    • Table

    • Object

    • Hyperlink

Use the Drawing Toolbar to add Drawing Objects and modify objects


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Selection Tips

  • click to select an object

    • Selection boxes appear on corners and sides

  • use SHIFT to select multiple objects

  • drag the mouse to select multiple objects


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Editing Tips

Drag to move an item

  • mouse will be 4-headed arrow

  • To resize, click on a selection box and drag

    • mouse will be a 2-headed arrow

    • Drag from a corner selection box to maintain proportions

  • For more options

    • Right-click

    • Drawing Toolbar

    • Task Panes


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    Adding Transitions

    • select the slide to receive the transition

      • To select all slides, go to Slide Sorter view and choose Edit, Select All

    • open the Slide Transition Task Pane

    • select a transition

    • select speed, sound and advance slide options

    • click the Slide Show button or F5 to view the transition


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    Adding Animations

    • select the text or graphic

    • right-click and choose Custom Animationorchoose the Custom Animation Task Pane

    • click Add Effect, then select an Effect

    • Click the Slide Show button or F5


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    Editing Animations

    • on the Custom Animation Task Pane, select the object to be edited

    • options for Start, Direction and Speed are displayed

    • to add a sound

      • right-click the selected object

      • Choose Effect Options, then Sound

    • click the Slide Show button or F5 to view your animation


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    Slide Masters

    Choose View, Master, Slide Master to make changes to every slide in the presentation

    • Change fonts or colors

    • Add graphics


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    Slide Design

    Click Slide Design or Format, Slide Design to

    • Change fonts, colors, background graphics on all slides

    • Right-click selected template for options


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    Page Setup

    Choose File, Page Setup to set type of presentation

    • on-screen

    • letter paper

    • overhead

    • slides


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    Printing

    Choose File, Print to select

    • What to print slides, handouts, notes pages, outline view

    • Which slides

    • Options

      • Scale to fit paper

      • Frame slides

      • Include comment pages


    Creating a web page l.jpg
    Creating A Web Page

    • Choose File, Save As Web Page

    • Specify a filename and location

    • Click Publish


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    PowerPoint Resources

    • HR Training & Development Classes

      • http://www.acadweb.wwu.edu/hr/training/itt/itt.htm650-4998

    • ATUS Help Desk

      • [email protected]





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    Graphic Items Include

    • Clip Art

    • Imported Graphics

    • Drawing Objects

    You can add words to any shape


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