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Session 35. AWARDING AID Linda Coffey Jamie Malone. What Is Packaging?. Finding the best combination of aid programs to meet the student’s financial need, using Statutory/regulatory limits Available resources at the school Institutional policies. Prior to Packaging. School must:

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session 35

Session 35


Linda Coffey

Jamie Malone

what is packaging
What Is Packaging?
  • Finding the best combination of aid programs to meet the student’s financial need, using
    • Statutory/regulatory limits
    • Available resources at the school
    • Institutional policies
prior to packaging
Prior to Packaging
  • School must:
    • Have developed packaging policies
    • Defined Title IV academic year
    • Defined payment periods
    • Developed cost(s) of attendance
    • Have ISIR with official EFC
      • To determine Pell Grant eligibility and need
    • Understanding of available EFA
    • Determine individual student’s COA
    • Available aid resources at your school
what is need
What Is Need?
  • COA – EFC = Need
    • COA varies by school and program
    • EFC is taken from ISIR
    • Need is filled with available aid programs and other resources

COA $20,000- EFC 1000= Need $19,000

cost of attendance budget
Tuition and Fees

In state/out of state

Books and Supplies


Room and Board

Personal Expenses

Loan Fees

Dependent Care

Disability Related Expenses

Study-Abroad Expenses

Cost of Attendance/Budget
estimated financial assistance efa
Pell Grants

All other grants

Educational Loans


Net earnings from need-based employment

VA educational benefits

(Exception for Chapter 30)

Employer tuition reimbursement

Tuition and fee waivers

Fellowship and assistantships

Any educational benefit paid because of postsecondary enrollment

Estimated Financial Assistance (EFA)
  • Basic Need
    • COA - EFC = Need
      • $14,000 - 1000 = $13,000
  • Need Based
    • COA - EFC - EFA = Need
      • $14,000 - 1000 - 13,000 = 0
  • Non-Need Based (Unsubsidized or Plus Loan)
    • COA - EFA = Need
      • $14,000 - $13,000 = $1,000
  • Combination of student aid and EFC must not exceed student’s COA
  • If financial aid from any source becomes available after packaging, awards must be reduced until total package does not exceed COA
title iv aid programs
Title IV Aid Programs
  • Pell Grant
  • ACG
  • National SMART Grant
  • Campus-Based Aid
    • FSEOG
    • Federal Work-Study
    • Perkins Loan
foundation of aid package
Foundation of Aid Package
  • Pell Grant
    • Goes only to undergraduate students who have not received a bachelor’s or first professional degree
    • Determined using student’s COA, EFC, and ED’s Pell payment/disbursement schedules
    • No other aid is considered in determining Pell eligibility
beyond the foundation
Beyond the Foundation
  • After calculating any Pell eligibility, use your packaging policy to take into account other sources of assistance available to the student

COA $20,000-EFC 1,000-Pell 3,360=Remaining Need $15,640

academic competitiveness grant acg
Academic Competitiveness Grant – ACG
  • High school graduate, from rigorous high school curriculum
  • U.S. Citizen
  • Federal Pell Grant recipient in same award year
  • First or second academic year student in a two or four year degree program
  • Full-time enrollment
  • Cumulative G.P.A. of at least 3.0 for second academic year
national smart grant
National SMART Grant
  • U.S. citizen
  • Federal Pell Grant recipient in same award year
  • Third or fourth academic year student in an eligible bachelor’s degree program
  • Full-time enrollment
  • Majoring in an eligible major
  • Cumulative GPA of at least 3.0
ffel dl
  • Undergraduate and graduate students
  • Requires at least half-time enrollment
  • Requires determination of Pell Grant eligibility
  • Requires determination of subsidized eligibility prior to awarding unsubsidized funds
  • Has annual and aggregate limits
campus based aid
Campus-Based Aid
  • FSEOG, FWS, and Perkins Loans
    • Must make funds reasonably available to all students
    • No minimum enrollment status is required
  • Only to undergraduate students who have not received a bachelor’s or first professional degree
  • Need-based
  • Must award to students with lowest EFC who will also receive Pell Grant in that award year
  • Minimum award is $100
  • Maximum award is $4,000
federal work study
Federal Work-Study
  • Undergraduate and graduate students
  • Need-based part-time employment
  • No minimum or maximum award
  • May look at willingness to work
  • Must pay at least federal minimum wage
perkins loan
Perkins Loan
  • Undergraduate and graduate students
  • Need-based
  • Give priority to students with exceptional need, as defined by school
  • May look at student’s willingness to repay
  • Has annual and aggregate loan limits
available institutional aid
Available Institutional Aid
  • Both within aid office’s control and not
  • Internal criteria and packaging policies
    • Grants
    • Loans
    • Assistantships and fellowships
    • Tuition and fee waivers
    • Need-based employment
outside aid student may receive
Outside Aid Student May Receive
  • State aid
  • Scholarships (organizations, merit, etc.)
  • VA educational benefits
  • Employer tuition assistance
  • Alternative education loans
exceptions for montgomery gi bill and americorps benefits
Exceptions for Montgomery GI Bill and AmeriCorps Benefits
  • Must exclude Chapter 30 VA benefits and AmeriCorps benefits as EFA when determining subsidized loan eligibility
  • Must include Chapter 30 VA benefits and AmeriCorps benefits as EFA for all other Title IV aid
    • But, may exclude from EFA any portion of subsidized loan amount  amount of Chapter 30 or AmeriCorps benefits for campus-based, ACG, and National SMART Grant
complete aid package
Complete Aid Package



- Pell


= Remaining Need

sample aid package
Sample Aid Package

COA $20,000- EFC 2,205= Need $17,795- Pell $2,060- Stafford $3,500- FSEOG $1,500- Perkins $1,000- FWS $2,500- Scholarship $5,000= Unmet Need $2,235

Estimated Financial Assistance (EFA)


thomas at art design community college
Thomas at Art & Design Community College
  • Thomas is a dependent student who graduated from high school in June 2006. He originally wanted to be a doctor, but has decided to follow his heart and major in fashion design. He has decided to attend Art & Design Community College to get his AA prior to going on to a 4-year college.
thomas at adcc
Thomas at ADCC

#1 #2

COA 15,000 15,000

EFC 1,000 1,000

Pell Grant 3,360 3,360

ACG 750 750

FSEOG 1,000 1,000

Art Scholarship 1,000 1,000

FWS 2,500 0

Subsidized Loan 3,500 3,500

Merit Scholarship 02,000

Remaining Need 1,890 2,390

george at xyz state university
George at XYZ State University
  • After serving his country as a medic in the military, George has decided to return to college. His career goal is to be a physical therapist. He has been volunteering at a local hospital since his discharge and is really excited about school. George has $9,600 in Chapter 30, Montgomery GI Bill VA benefits to use for school.
george at xyz state university28
George at XYZ State University

#1 #2

COA 14,900 14,900

EFC 1,800 1,800

Pell Grant 2,560 2,560

Chapter 30 VA 9,6000

Need 940 10,540

Subsidized Loan 9403,500

Remaining Need 0 7,040

george at xyz state university29
George at XYZ State University

#2 #3

COA 14,900 14,900

EFC 1,800 1,800

Pell Grant 2,560 2,560

Chapter 30 VA 9,600 9600

Subsidized Loan 35000

Remaining Need -2,560 940

Campus-based Aid 940

scarlett at university of aeronautical studies
A high achiever since she won her state spelling bee as a 4th grader, Scarlett is determined to become an aeronautical engineer. She is a dependent US citizen, with a 3.98 GPA and in her third academic year. She is living at home with her parents & 9 brothers.Scarlett at University of Aeronautical Studies
scarlett at uas
Scarlett at UAS

#1 #2

COA 25,000 25,000

EFC 0 0

Pell Grant 4,310 4,310

FSEOG 500 500

National SMART 4,000 4,000

Subsidized Loan 3,500 3,500

FWS 2,000 0

Eng. Academic Award 1,500 1,500

NASA Scholarship 4,5004,500

Remaining Need 4,690 6,690

Jamie Malone

Phone: (312) 730-1528



We appreciate your feedback and comments.

We can be reached at:

Linda Coffey

  • Phone: (816) 268-0431
  • Email:
Please provide any comments regarding this training or the trainers to:

Jo Ann Borel

Title IV Training Supervisor