1 / 20

Electronic Filing System Proposal

Electronic Filing System Proposal. Texas Ethics Commission January 31, 2013. Purpose of Presentation. Familiarize Commission, Legislative Staff and Public with Current Needs and Proposal for a New Electronic Filing System. Background. This a “System” Can’t Get it “Off-the-Shelf”

zuwena
Download Presentation

Electronic Filing System Proposal

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Electronic Filing System Proposal Texas Ethics Commission January 31, 2013

  2. Purpose of Presentation • Familiarize Commission, Legislative Staff and Public with Current Needs and Proposal for a New Electronic Filing System

  3. Background • This a “System” • Can’t Get it “Off-the-Shelf” • Ethics Commissions and Laws Vary Significantly State To State • DIR Assistance • Estimates Ranged up to $6.2 Million

  4. What is the Desired Goal? • One Integrated Filing Platform • Robust Data Administration • Intuitive Filing for All Filers • Streamlined Software Maintenance * TEC maintains the system • Own our Software • Efficiency = Cost Savings

  5. What Do We Have Now? • Electronic Filing Programs and the Platforms They Run On • Campaign Finance • TX-CFS • Microsoft Platforms only: XP, Vista, Windows 7, Windows 8 • Visual Basic 6 • Purchased from NIC – GA 2000 • Modified for the State of Texas in 1998-1999 • Webfiler • Platform independent • Browser limitations • Developed in-house 2007 • Coldfusion, Java, HTML, PHP

  6. What Do We Have Now? • Electronic Filing Programs and the Platforms They Run On • Lobby • TX-LFS • Microsoft Platforms only: XP, Vista, Windows 7, Windows 8 • Visual Basic 6 • Developed in-house 2004 - modeled after TX-CFS

  7. What Do We Have Now? • Electronic Filing Programs and the Platforms They Run On • Personal Financial Statement (PFS) • PFS Software • Microsoft Platforms only: XP, Vista, Windows 7, Windows 8 • Visual Basic 6 • Developed in-house 2009 – modeled after TX-CFS • Stores data on local PC • No electronic filing capability • Fillable PDF forms • No data storage on local PC • No electronic filing capability

  8. What Do We Have Now? • Electronic Filing Programs and the Platforms They Run On • Agency Management System (AMS) • TEC front end access tool to manage filer records • Microsoft Platforms only: XP, Windows 7 • Visual Basic 6 • Written by NIC specifically for TEC – GA 2000

  9. What Do We Have Now? • Databases • Oracle 10g • Stores filer raw data • Disjointed tables – adhoc • MySQL • Stores website search data • Excel spreadsheets

  10. What Do We Have Now? • Hardware • Windows PCs – front end • Unix servers – backend

  11. What Do We Have Now? • State of current system • Functional – it currently works • Difficult to maintain • Software – aging programs • State of Texas programs are entering end-of-life • Visual Basic Programming language is deprecated • Microsoft no longer supports the development platform • Windows 8 is likely the last platform for required run-time libraries • Hardware – aging servers • Oracle server - end of life

  12. What We Want • Electronic Filing Programs and the Platforms on Which They Will Run • Integrated System • Client filing applications • Platform independent • Web based • Mobile • Intuitive guidance for the filer (think TurboTax) • Pleasant user experience • Comprehensive internal management tools • Robust data management • Financial accounting system • Comprehensive, flexible reporting capabilities

  13. What We Want • Database • Oracle 11g • Well planned tables • Financial accounting system • Hardware - backend • Current TEC Linux servers • New Linux servers

  14. What We Want • New Electronic Filing System Use Cases • Filers: • DFS:

  15. How Rolling Reporting Fits In • Vendors’ Estimates Accounted for Possibility of Rolling Reporting • At the Discretion of the Legislature

  16. Current Electronic Filing System Proposal • $3.5 Million Custom Software Electronic Filing System: * Campaign Finance * Lobby * Personal Financial Statements * Database * Front end management tools

  17. Status of Current Proposal • Proposed in TEC Legislative Appropriations Request (LAR) • Upgraded Technology is Recommended by Sunset Commission

  18. Steps We’ll Take if Proposal is Adopted • Contract Out Statement of Work • Let the Project Out for Bid (DBITS) - Deliverables-Based IT Services • Contract for Project • Work closely with Vendor Providing Oversight, Resources and Expertise until Completion • We Maintain the System

  19. Estimated Time Frame Until Completion • 1.5 to 2 years • May Be Impacted By: * New Laws * Additional/Less Requirements * Lack of Sufficient Funding etc . . .

  20. Conclusion • Summary * Now is the Time * . . . very, very difficult * Quality Staff (We are the Experts) • Questions?

More Related