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September 20, 2012

Sponsored Program Services. Mike Ludwig Director, SPS. September 20, 2012. Organization. Jim Almond Sr. Vice President for Business Services and Assistant Treasurer. Richard Buckius Vice President for Research. Mike Ludwig Director Sponsored Programs Services.

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September 20, 2012

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  1. Sponsored Program Services Mike Ludwig Director, SPS September 20, 2012

  2. Organization Jim Almond Sr. Vice President for Business Services and Assistant Treasurer Richard Buckius Vice President for Research Mike Ludwig Director Sponsored Programs Services Stephanie Willis Assistant Director Info & Support Svcs Jessica Lawrence Assistant Director Post-Award Amanda Hamaker Assistant Director Pre-Award Jeff Kanable Assistant Director Contracting Becky White Assistant Director NEES Field Office YONG YONG EXPT HOVD HDLR Beth Siple Assistant Director Ag Field Office AGAD Mike Szczepanski Director, Research Quality Assurance YONG

  3. Services Provided by SPS Mission: We enhance the competitiveness and societal impact of Purdue's programs by providing seamless, customer-centered, value-added services to assist faculty, staff and students in securing and managing sponsored program support.

  4. Pre-Award Services • Pre-Award Center Model • Service Oriented Approach • Staff Dedicated to Specific College Units • Focused Expert Support • Five Center Locations • Discovery Park (DP) • College of Engineering (COE) • College of Science, College of Pharmacy, and College of Health and Human Sciences (COS/COP/CHHS) • College of Agriculture and College of Veterinary Sciences (Ag/Vet) • Central (CPC)

  5. Pre-Award Services • Services Provided by Pre-Award • Review sponsor guidelines and identify key issues • Assist with sponsor forms and electronic submission systems • Prepare the budget and review budget justification • Secure all necessary subcontract documentation • Assist with cost share documents and approvals • Institutional Approval – Ensure compliance with FCOI policies

  6. Pre-Award Services • Services Provided by Pre-Award • Prepare Current & Pending reports for investigator approval • Assure the proposal meets all sponsor guidelines and is in final form • Obtain/Provide all appropriate approvals • Assist with sponsor requests for re-budgets, Just in Time information, etc.

  7. Contract Management • The Industrial Foundation Group and Federal/State Contract Group Sample Agreements: http://www.purdue.edu/business/sps/contractmgmt/General_Info/agrtemplates.html

  8. Contract Management • Industrial sponsors require an agreement (contract) • Agreements are legally binding documents and require a more extensive review • Negotiations may take additional time to reach agreement on the terns of the award • Contract Management negotiates to ensure that the University’s and researcher’s interests are protected

  9. Post-Award Services • Sponsor Specific Areas • NSF • DHHS/NASA • DOD/EPA • DOE/DOT/DE/Other Government • State • Industrial/Foundation

  10. Post-Award Services • Services Provided by Post-Award: • Provide timely, accurate, and courteous assistance • Exercise good fiscal management practices • Provide expertise to interpret guidelines • Promote compliance with sponsor and University policies  • Focus on Faculty • Improved communications between SPS and Academic Post Award staff • Proactive and focused interactions with our customers • Thoughtful analysis of accounts for faculty and support staff

  11. Post-Award Services • Services Provided by Post-Award: GM AIMS • Real-time tracking of grant budgets and expenditures • Expenditure details such as PO numbers, vendors and item descriptions • Information on technical reports • When due • Where & how to send • Balance trends charts • Projection tool to estimate future balances

  12. Data and Information Services http://www.purdue.edu/business/sps/data/index.html

  13. Data and Information Services

  14. Hot Topics • Cost Allocation • RQA Audit – Purchase of computers • 100% Salary • Cost transfers

  15. Helpful Resources • Sponsored Program Services: • http://www.purdue.edu/business/sps/ • OnePurdue Portal: • https://erp-portal-prd.itap.purdue.edu/irj/portal • GM AIMS Training Resources: • http://www.purdue.edu/business/bstraining/training/courselist/GM_AIMS.html

  16. Helpful Resources Mike Ludwig Director 494-1063 mrludwig@purdue.edu Jessica Lawrence Assistant Director, Post-Award 494-1052 jlawrenc@purdue.edu Beth Siple Assistant Director, Ag Sponsored Programs 494-8464 sipleb@purdue.edu Amanda Hamaker Assistant Director, Pre-Award 496-9647 ahamaker@purdue.edu Stephanie Willis Assistant Director, Information and Support Services 494-9874 swillis@purdue.edu Jeff Kanable Assistant Director, Contracting 494-1059 jkanable@purdue.edu

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