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HOW DOES CLASSIFICATION AFFECT MY JOB?. The classification system. All jobs within the CSU are organized into specific classifications within occupations Each classification has a statewide classification and qualification standard (CQS) Minimum qualifications Typical duties

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The classification system
The classification system

  • All jobs within the CSU are organized into specific classifications within occupations

  • Each classification has a statewide classification and qualification standard (CQS)

  • Minimum qualifications

  • Typical duties

  • Level of responsibility

California State University Employees Union 2011


Classification and your position description how do they relate
Classification and your position description – How do they relate?

California State University Employees Union 2011


Library services specialist is a classification
Library Services Specialist is a CLASSIFICATION relate?

Which contains distinct SKILL LEVELS:

  • Library Services Specialist I

  • Library Services Specialist II

  • Library Services Specialist III

  • Library Services Specialist IV

California State University Employees Union 2011


Reclassification vs in class progression
Reclassification vs In Class Progression relate?

  • RECLASSIFICATION-To move from one classification (Administrative Assistant) to another (Library Services Specialist) is a RECLASSIFICATION

  • IN CLASS PROGRESSION-To move from an LSS I to a LSS II IS IN CLASS PROGRESSION.

California State University Employees Union 2011


Implementation of the new library services specialist series
Implementation of the new Library Services Specialist Series relate?

California State University Employees Union 2011


The process
The Process relate?

  • No update to position description since July 2010 - the employee and administrator have 90 days to update the position description and reach agreement.

  • Updated position description after July 2010- the employee and administrator have 90 days to review and determine if they are still in agreement.

  • If no agreement is reached, both the employee and the administrator shall submit a memo to HR with the LSS classification he/she is proposing and the basis of their proposal.

California State University Employees Union 2011


The process1
The Process relate?

  • HR shall conduct a position classification review, and if necessary, a desk audit.

  • Any appeal of the classification decision must be made by the employee and submitted to HR within 30 days of receipt of the classification decision.

  • Appeals will be completed within 180 days of HR receiving the request. Any reclassification resulting from the appeal will be retroactive to May 2011.

California State University Employees Union 2011


Important deadlines
Important Deadlines! relate?

  • September 29, 2011–position descriptions must be completed

  • Within 30 days of the classification decision, appeals must be filed with Human Resources

California State University Employees Union 2011


Writing the position description
Writing the Position Description relate?

California State University Employees Union 2011


Our goal
OUR GOAL relate?

  • Shift emphasis to your highest level skills and responsibilities

  • Shift emphasis away from lower level tasks and duties that you do in support of the higher level responsibilities.

California State University Employees Union 2011


Before you begin
BEFORE YOU BEGIN relate?

  • Blank campus position description/classification review forms, and any directions, policies and procedures

  • CSUEU resource materials such as verbs and word lists and the Know Your Rights Flyer on Reclassification and In Class Progression.

California State University Employees Union 2011


Resources
RESOURCES relate?

  • Your latest position description.

  • The standards for your current classification and the one to which you aspire (www.calstate.edu/HRadm/Classification/index.shtml)

  • CSUEU website regarding updating your position description: (http://www.csueu.org/OntheJob/Classification/Reclassification/tabid/708/Default.aspx)

California State University Employees Union 2011


The 50 percent rule
The 50 percent rule relate?

California State University Employees Union 2011


How does classification affect my job
What counts is not HOW MUCH you do, or how many different things you do, or HOW WELL you do them, but the LEVEL at which you work.

California State University Employees Union 2011


The legend of the stonecutters
The Legend of the Stonecutters things you do, or HOW WELL you do them, but the LEVEL at which you work.

California State University Employees Union 2011


How does classification affect my job

Three stonecutters were working at their jobs when a passerby stopped to ask what they were doing. The first answered, “I’m cutting stone.”

California State University Employees Union 2011


The second said i m building a wall
The second said passerby stopped to ask what they were doing. The first answered, “I’m building a wall.”

California State University Employees Union 2011


And the third said i m creating a cathedral
And the third said, passerby stopped to ask what they were doing. The first answered, “I’m creating a cathedral.”

California State University Employees Union 2011


How does classification affect my job
Like the stonecutters, your tasks can have a different meaning depending on your perspective. Redefine your tasks toward the cathedral.

California State University Employees Union 2011


Where do i start
WHERE DO I START? meaning depending on your perspective.

  • Write down everything you do

  • 3-4 broad categories

  • Assign percentages of time

  • Verbs

California State University Employees Union 2011


How to succeed
HOW TO SUCCEED meaning depending on your perspective.

  • Use good English

  • Write in Complete Sentences

  • Keep verbs consistent

  • Keep from personalizing (referring to incumbent)

California State University Employees Union 2011


Use teamwork
Use Teamwork…. meaning depending on your perspective.

  • Form a work group, meet regularly with specific goals and deadlines

  • Finally – Show a friend! Ask them to proof your work

California State University Employees Union 2011


Types of work
TYPES OF WORK meaning depending on your perspective.

California State University Employees Union 2011


Level of work
Level of work meaning depending on your perspective.

  • Complexity (difficulty) of work

  • Degree of independence with which you work – how are you supervised?

  • Where does your work come from – self generated or assigned by a higher level employee?

  • Authority to commit resources – money, labor, things

  • Amount of independent judgment used

California State University Employees Union 2011


Types of supervision
TYPES OF SUPERVISION meaning depending on your perspective.

  • Direct Supervision – close and regular

  • General Supervision – some delegation of responsibility, some independence in routine matters.

  • General Direction – operates independently under broad guidelines

  • Works as a team. Not supervised in the conventional sense.

California State University Employees Union 2011


Quantify and specify
QUANTIFY AND SPECIFY meaning depending on your perspective.

  • You do what? To what or whom? To achieve what outcome? At what level of difficulty?

  • Give examples!

California State University Employees Union 2011


Be specific
BE SPECIFIC meaning depending on your perspective.

  • Focus on WHAT you do and the LEVEL at which you do it

  • NOT how much (workload) you do or how well (performance) you do it.

California State University Employees Union 2011


How does classification affect my job

CONTACT INFO: meaning depending on your perspective. Nancy Kobata, CSUEU Classification Chairnkobata@calcsea.orgcell phone: (559) 287-3378Joan Kennedy, Chapter President SLOjkennedy@calcsea.org

California State University Employees Union 2011