HR Action Request. Which system is the greater fraud risk?. Financials. Human Resources. ?. Why?. Audit concerns Simplification Approval documentation. Process. Approver(s) review/request more information/add another approval level. Approved request sent to Service Center for action.
HR Action • Request
Which system is the greater fraud risk? Financials Human Resources ?
Why? • Audit concerns • Simplification • Approval documentation
Process Approver(s) review/request more information/add another approval level Approved request sent to Service Center for action Supervisor/Initiator submits request • Benefits: • Ease of use • Transparency • Automatic records retention • University-wide • Custom application
Demonstration – Hire • Scenario: • Position description was written and approved. • Position was posted. • Applications were reviewed. • Candidates were interviewed. • Candidate was selected, offer letter was sent. • Candidate returned signed offer letter accepting. • Unit lead is now ready to enter an HRA to hire the selected candidate. • Documents needed: Signed and accepted offer letter
Demonstration – Change Hours Worked • Scenario: • An employee that reports to you asked to change their hours from 40 to 30. You agree and need to gather the appropriate approvals required for HR action. • Documents needed: Signed letter from employee making request to change hours worked.
Demonstration – Change Funding Source • Scenario: • County commissioner funds are running low. • Unit has cost recovery funds available. • 40% of office associate will now be paid from the cost recovery fund. • Documents needed: None.
3. Service Center Review / Action • Service center reviews the request and may contact the requestor if more information is needed • Service center determines what action to take and executes the transaction; request is marked complete in HRA • Requestor can check status of request at any time
Key Points • Simplicity • Less forms • Electronic approval • Happy auditors
HRA Website • http://extensionhr.osu.edu/hra.html