Automatic Storage and Retrieval System for ILL

1. Automatic Storage and Retrieval System for ILL Helen Sakrihei, The National Library of Norway Document Delivery Satellite Meeting, Nancy 2014

2. Topics • ILL in Norway • Establishment oftheRepository Library • Storage solutions • Automatic storage and retrieval system • The collection • How does it work? • Digitization • Advantages and disadvantages • User feedback • Summary

3. ILL in Norway • 1-3 percentofloansare ILL • 2013: 800 000 ILL in Norway • 42% withinthe same county • 20% from theRepository Library

4. The establishment ofthe RL: 1 • 1980s: lackofstoragespace a problem for many Norwegian libraries • Need for a sharednationalstoragefacility and a interlibrary lending center

5. The establishment ofthe RL: 2 • 1989: Mo i Rana departmentof The National Library of Norway • Repository Library a major task for thedepartment

6. First years • Large volumesofpublications • Ordinarybookshelves • Mobile shelves

7. New storagesolution • End of 90’s: need for newstorage • Several alternatives wereconsidered • 2000: the Automatic Storage and Retrieval System waschosen

8. Automatic Storage and Retrieval System - Outside • Readyfor use in 2003 • Outside: Ordinarystoragebuilding • 52 x 13 x 14 meters

9. Automatic Storage and Retrieval System - Inside • 43.500 steelboxes • Three automaticminiloadcranes • Retrievalcenterwiththreepick-up stations • 150 meters ofpowered rollers

10. Chaos storage

11. Chaos storage • Books have no permanent box or folder • Boxes have no permanent place in thestorage • Barcodesonpublication, box and folder

12. The collection • 1 000 000 monographs • 500 000 periodicals • Audiobooks, musicCDs, microfilms • Publications from Norwegian libraries. • Legalydepositednewpublications • Complete collectionof Norwegian monographs

22. How does it work? 1 • Loan ordersareautomaticallytransferred to thestorage • The WMS locatesthepositionoftheboxes • The cranesfetchtheboxes

23. How does it work? 2 • The boxesarebroughtfrom thestorage to theRetrievalcenter

24. How does it work? 3 • Operators pickthebooks, and readthebarcodes • Another book is put in thebox • Up to 800 items per day • Capacity: 150 items per hour

25. https://www.youtube.com/watch?v=SeC7xjvPqKs&list=UUbKQvjl1emq6Zj-Uij8BTbwhttps://www.youtube.com/watch?v=SeC7xjvPqKs&list=UUbKQvjl1emq6Zj-Uij8BTbw

26. Whatwedon’t do • Store thebooks in logical order • Pickthebooks from shelves • Putthem back in the same placewhentheyarereturned

27. Whatwe do • Store randomly • Receivetheboxesautomatically • Return thebooks in anybox

28. Digitization • NLN is digitizingitsentirecollection • 356 000 digitizedbooks so far • 250 000 bookswillbecomeaccessible online

29. Advantagesof ASRS • Compact and safe storage • Efficient handling ofloanorders • Reliable • Great overviewofthecollection

30. Disadvantages? None

31. User feedback • Users arelibraries, most Norwegian • 99% satisfiedusers • Fast delivering • Almostcompletecollection • Lending figuresdoubled

32. Whatarewedoingnow? • The storage is full • Building av new ASRS • Ready for use in 2015 • Capacity: 1 million items for the RL

33. Summary • The ASRS has given uscompact and safe storage • Automated handling ofloanorders is effective and reliable • Chaos-storing is safe(!)

34. helen.sakrihei@nb.no