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About our Library

About our Library. No Intranet prior to now Network drive instead. Phase I – Pre Wiki. Why an Intranet? Network drive issues Get organized & stay current Improve KM (many of retiring age) City Intranet: too formal + does not have library specific information. Phase I – Pre Wiki.

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About our Library

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  1. About our Library • No Intranet prior to now • Network drive instead Internet Librarian 2007 - DIY Intranet

  2. Phase I – Pre Wiki Why an Intranet? • Network drive issues • Get organized & stay current • Improve KM (many of retiring age) • City Intranet: too formal + does not have library specific information Internet Librarian 2007 - DIY Intranet

  3. Phase I – Pre Wiki Why a Wiki? • Collaboration, Informality, and Transparency • Want staff to participate (vertical structure) • Easier to use and find information • Web manager is unable to maintain two websites (bottleneck) Internet Librarian 2007 - DIY Intranet

  4. Phase I – Pre Wiki Picking a Wiki – Our Intranet Needs • WYSIWYG • Free to affordable • Better searching • Web based (wiki farm) • Password protected • Individual staff profiles • Easy to setup, use and learn • Blogging Internet Librarian 2007 - DIY Intranet

  5. Phase I – Pre Wiki Our decision – Jotspot • Free + matched all criteria • Keyword Search within documents • Group Directories app • RSS & email reminders Issues with Jotspot • Google acquisition (no new users, future?) • Maintain backups on network drive • Jotspot Help Group Internet Librarian 2007 - DIY Intranet

  6. Other Wiki Farm Options • Wiki farm comparison(Wikipedia) • PB Wiki (Reference Rolodex Wiki) Internet Librarian 2007 - DIY Intranet

  7. Other Wiki Farm Options Wetpaint (Nancy Pearl Book Lust Wiki) Internet Librarian 2007 - DIY Intranet

  8. Other Wiki Farm Options Wikispot (E-Gov Reference Portal) Internet Librarian 2007 - DIY Intranet

  9. Other Intranet Options Web Content Management Systems • Examples: Twiki, Joomla!, etc Why we didn’t choose this: • No direct access to our server (IT) • Cost: programmers See Wednesday’s Talk (B-304) on CMS Internet Librarian 2007 - DIY Intranet

  10. Phase II – Wiki Setup • Organized wiki: staff needs • Build framework to give staff ideas • FAQ & Tutorials Internet Librarian 2007 - DIY Intranet

  11. Phase II – Wiki Setup (screenshot 1) Internet Librarian 2007 - DIY Intranet

  12. Phase II – Wiki Setup (screenshots 2) Internet Librarian 2007 - DIY Intranet

  13. Phase II – Wiki Setup (screenshot 3) Internet Librarian 2007 - DIY Intranet

  14. Phase III – Training (in process) • Show off wiki (All Staff Meeting) • Train supervisors first to help • Technophobia: fear of editing websites • Let them play - no policies/rules • Use wikis for other library related work • Web calendar tutorial • Reference Rolodex (see slide 7) • Sign Up sheet (next slide) Internet Librarian 2007 - DIY Intranet

  15. Phase III – Training Internet Librarian 2007 - DIY Intranet

  16. Phase IV - Implementation • Designate go-to people for troubleshooting • Develop guidelines (not so much policies) • Dept. Heads responsible for their information • Keep reminding staff (emails) • Keep training staff • On-going process (wiki will keep evolving) Internet Librarian 2007 - DIY Intranet

  17. Issues & Troubleshooting • Bugs: you get what you paid for (free) • Backups • Fear of change • Staff Interest/Participation • setup a committee and delegate tasks • Time: more than a year (approx.) Looking at this Intranet as a long term goal Internet Librarian 2007 - DIY Intranet

  18. Cool Tools • Good way for you to get to try out some web 2.0 tools/apps • Goodwidgets: flash photo widgets • FD's Flickr Toys slideshow & other photo editing tools • Widgetbox: weather, games, news, calculators, and way more • Jing : screenshots/casts from anything on your desktop - Evanced tutorial example. • Stats Counter: Site meter, Statcounter, etc Depending on the wiki you choose, some knowledge of HTML or other markup languages may be needed. Internet Librarian 2007 - DIY Intranet

  19. Part II (Donna Feddern) • Examples on how we use our wiki for an Intranet. Internet Librarian 2007 - DIY Intranet

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  28. Questions? Internet Librarian 2007 - DIY Intranet

  29. Contact Us • Eleni Gogas: egogas@escondido.org Meebo: posixeleni • Donna Feddern: dfeddern@escondido.org You may find a copy of this presentation here: http://www.library.escondido.org/wiki.ppt Thank you ! Internet Librarian 2007 - DIY Intranet

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