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BRIO 101: Understanding Department Statements. Presented by April Dunham-Filson. Agenda. Introduction Running a Department Statement Reading a Department Statement Running a Payroll Report Reading a Payroll Report Questions . Creating your statement.

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brio 101 understanding department statements

BRIO 101: Understanding Department Statements

Presented by

April Dunham-Filson

agenda
Agenda
  • Introduction
  • Running a Department Statement
  • Reading a Department Statement
  • Running a Payroll Report
  • Reading a Payroll Report
  • Questions
creating your statement
Creating your statement

Click on the Process button highlighted above

running your department statement
Running your Department Statement
  • Enter the Fiscal Year or highlight
  • Click OK
  • Enter the Fiscal Period or highlight
  • Click OK
department statement cont
Department Statement (cont)
  • Enter your department ID
    • Enter numerous Dept ID’s by separating with a comma and no space
    • If it isn’t something you want to limit on, click Ignore
  • Click OK
  • Enter an Account Code
    • If it isn’t something you want to limit on, click Ignore
  • Click OK
department statement cont14
Department Statement (cont)
  • Enter a Fund Code
    • Brio is case sensitive
    • If it isn’t something you want to limit on, click Ignore
  • Click OK
  • Enter a Program Code
    • If it isn’t something you want to limit on, click Ignore
  • Click OK
department statement cont15
Department Statement (cont)
  • Enter a Class Code
      • If it isn’t something you want to limit on, click Ignore
  • Click OK
different types of statements
Different types of Statements
  • 4 types of statements
    • YTD Statement-Detail = Detailed breakdown based on your limits to create a statement
    • YTD Statement-Summary = Summary report by account codes
    • YTD Mgmt Summary = Summary report of the detail
    • YTD Statement-Summary by Dept/Fund/Prog = One page per
how to read your statement
How to read your Statement
  • Header
  • Breakdown of Detail
    • Date = System transaction date
    • Description = Vendor Name or type of transaction
    • Doc Code = Relates to the Source and what code the system generates in the system
    • Doc Ref = A reference field based on the type of transaction, for example invoice number, procard cardholder name, or work order number
    • Enc Number = PO number
slide19
Source = Type of transaction this is

This code will tell you who to contact within Financial Services

Current Budget = Only used when given a budget, usually will only be one overall entry

<Rev>/Exp = Revenue or expense that is adding or deducting from your account. Actual charges to your accounts.

Signs are opposite than normal in this column

Encumbrance = The amount of the PO and any adjustments to that PO

Bal Available = The amount available in that chartfield

What is most important is the overall balance available and whether or not you are deficit

creating your payroll report
Creating your Payroll Report

Click on the Process button highlighted above

running your payroll report
Running your Payroll Report
  • Enter your Username
  • Click OK
  • Enter your PIN
  • Click OK
payroll report cont
Payroll Report (cont)
  • Enter DeptID
    • If it isn’t something you want to limit on, click Ignore
  • Click OK
  • Enter the Fund
    • If it isn’t something you want to limit on, click Ignore
  • Click OK
payroll report cont23
Payroll Report (cont)
  • Enter an individuals name
    • If it isn’t something you want to limit on, click Ignore
  • Click OK
  • Enter the Fiscal Year or highlight a year that is there
  • Click OK
different types of reports
Different types of Reports
  • 2 Reports broken down by Dept Id or Prgm
  • Pivots
    • Give a different way to view the results
  • Export to Excel
how to read your report
How to read your report
  • Overall report (very basic)
    • Dept ID
    • Fund
    • Account Code
    • Employee
    • Empl ID
    • Program
    • Porject
    • Amount