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PROMOTING STUDY PROGRESS WITH ICT CASE: University of oulu

PROMOTING STUDY PROGRESS WITH ICT CASE: University of oulu. Titta Koski, Aimo Rahkonen & Sanna Waris Academic Affairs 26.6.2014. StrategY Validates INFORMATION SYSTEM PROJECTS.

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PROMOTING STUDY PROGRESS WITH ICT CASE: University of oulu

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  1. PROMOTING STUDY PROGRESS WITH ICTCASE: University of oulu Titta Koski, Aimo Rahkonen & Sanna Waris AcademicAffairs 26.6.2014

  2. StrategYValidatesINFORMATION SYSTEM PROJECTS • To supportstudies and councelling, UO decided to bringstudentorientedinformationsystemsup to date. • One of UO’sstrategicgoals is to improvestudyprogress and flexibility in studies. • In order for studentsachieve to 55 credits, UO focuses on: personalstudyplan, optimisedtimetable, and information on teaching. • Startingpoint: • Finland’sMinistry of Education and Culture has a fundingmodel for universities: weight on studentswhohavecompleteted min of 55 credits/academicyear • Needto getreliablefiguresfromindicatorsthat help decisionmaking in order to achievegoals. • Goals: • get new, improved and appropiratetools for planning the use of time and studies, • in order to makestudyingtimesshorter, and • make the start of studiesbetterthanbefore.

  3. First YEAR STUDY EXPERIENCE • Firstyearstudyexperience and shortergraduationtimeshaveproven to have a clearconnection to eachother. • Using studyplans and having an optimizedtimetable help studentsprogress and followtheirstudies, and get a goodrythm of studying. Figure 1: 1st year credits 2010-2012

  4. UO’s INFORMATION SYSTEMS IN EDUCATION • UO has 13 informationsystems in education • Single sing-onsystem • Someof the new informationssystemsare national projects, someareUO’sinternalprojects. • In practise, interfacesto existingsystemsare made, thereforemaking the use of existingsystemsevenmoveusefull. • System architectureconsists of severalinterconnectedsystems, allowing UO not to dependent on onlyonesystemorsupplier.

  5. OPE OPE OPE OPE OPE OPE OPE OPE = functions for teacher, marked with greentext • Studentcontactinformation • Annualregistration • Registration for courses and exams • Credits • Orderingunofficialtranscript • Studyguides • Degreestructures • Personal studyplan, followingyourstudyadvancement • Course feedback Register for student and studyinformation WebOodi • Group work • Chat • Discussionare • Course materials • Returningcoursework • Feedback • Videos • Exam • Tasks • Shareddocuments • Laturi • Tool for submission of electronic diploma and master’s theses for review, approval and publication. Learning Environment Optima • StudyportalNoppa • Course webpages • News to youremailor RSS feed • Materials and instructions • Results • Plagiarismdetectiontool • Urkund • Compares documents and thesis, and flags similarities as a possible instance of plagiarism. • Schedule tool forstudents and teachers • Lukkari • Students’ electroniccalendar • Easy to addlecture and exercisegrouptimes to calendar • Changes in teachingtimes and places made automatically • Privatemarkings • Possible to send for comments to advisors • O365 • Email • Office applications • Calendar • SkyDrive • SISU • Statisticsrelated to education at UO • Eg. Number of coursespassed, amounts of degrees, graduationpotential • SoleMOVE • Tool for studentsapplying for international exchange and internship • Grant application Informationsystems in Education • Wiki • Course materials • Course information • Timetableplanningtool • SLH • Planning and optimisinguniversity’stimetable • Workloads • Modelstudents • Course lists with grouptypes, hours, studentamounts, and teacherinformation • Guide for informationssystems, ICT and studyingfacilitiesKompassi • information about independent study facilities, workstations, study related information systems and academic studies • Examaquarium • Exam • E-exams • Exams on paper

  6. Oodi • Oodi is the master information system at the University of Oulu, where all new systems are connected to via interfaces. It is the core register for student and study information. • Oodi is made up of two closely linked interfaces, WinOodi and browser operated WebOodi. • Information e.g. on students, their study rights, annual registrations, courses and completed credits. • Oodi users are officials, teachers, and students. • Contains personal study plan tool OodiPSP. • Used in 9 Finnish universities.

  7. TIMETABLING WORK • SLH is a timetable system, making university level timetables for the entire academic year. • Besides being a planning tool, SLHhas multiple reports: courses, utilization rate of rooms, student’s and teacher’s work load during academic year etc. • Startingpointfor planning a timetable for nextacademisyear is the timetablefromthe currentacademicyear • -> teachinginformation is transferredfrom Oodi as an initialtimetable.

  8. lukkari • Student’scalendartool, thatcanbeused to createone’sownschedule. • Courses canbeaddedusing Oodi PSP studyplantoolorsearchfunction. • Privatemarkingscanalsobeadded. • Times and placesupdate as changesare made to Oodi. • Studentcansend Lukkari for comments to theiradvisor, ifthere is a need to discusse.g. aboutworkload. Advisor is able to seestudent’sschedulefor a twoweeksperiod, apartfromcontents in privatemarkings.

  9. Noppa oroptima? Noppa and optima?Noppa: studyportal for studentsoptima: onlinelearningenvironment

  10. Informingstudents • Office 365 for Education (O365) offers students Outlook email, cloud services e.g. Office Web Apps applications: Word, Excel, PowerPoint, OneNote, Lync, and calendar and SkyDrive Pro. • University of Oulu’s Wiki Environment • Kompassi Study Environment - Skills and Services portal contains information about independent study facilities, workstations, study-related information systems and academic studies in general.

  11. EXAM • Exam is a system to takee-exams in a camerasupervisedenvironment ’Examinarium’ • Autumn 2014: a) new systemwillbe in use and b) trainingfor teachersstarts • Studentscantakean exam/renewal/thesisin Examinarium • Duringpilotphase, e-examsaretakenbyusingOptima. • Optima’sformeditorusedwhenmakingquestions • questionsareput in the systemas a centralizedservice at thispoint • Since 11/2013 about 500 paperexamstaken in Examinarium.

  12. Other study related tools • Laturi is a system for the submission of electronic diploma and master’s thesis. • Urkundcompares documents and flags similarities as a possible instance of plagiarism. Urkund is used by all students when they submit their thesis. • SoleMOVEis a system for international student and staff mobility, international mobility agreements and reports • SisuPortal provides up-to-date and dependable statistics and figures for University of Oulu's staff and students. 

  13. Implementing information systems Implementing new information systems requires enormous amounts of discussions, considering different viewpoints, co-operation and once more, discussions. • When implementing information systems, there are several introductions and training sessions organized for teachers and students on each system. • To inform staff and students, university wide announcements • User guides for every information system are available online, and each system has their own service desk supporting the use and helping users with problems. • Requires Academic Affairs to work in close co-operation with both ICT administration and degree programmes.

  14. Achievements • The effects of promoting study progress work are already showing in 2013 (starting point 2011). • The amount of students who have 55 or more study points is increasing after three years of use. Figure 3: Indicator: at least 55 cr completed

  15. challenges The true challenge is how to increase the number of degrees in general. How to get students to graduate when economy is low and situation in labor markets are poor? • Opposition has more do with change in working culture rather than implementing a new information system. • Users may experience new information systems as a burden • Sufficient training resources present a challenge • In the other hand, getting to know and use new information systems is modern way of working and has made work more efficient and easier. • Indicators that effect university’s results are available for all in Sisu portal.

  16. Thankyou! Titta Koski Coordinator AcademicAffairs titta.koski(at)oulu.fi Sanna Waris Coordinator AcademicAffairs sanna.waris(at)oulu.fi

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